My journal by Gerald Lee

Work Schedule

leeger28 — 2024-07-23 03:45:36 UTC

Full timer and casual labour

• To prepare the staffing required for the event.

• Full timers: Banquet managers. Part-timers: Bartenders, servers

Type of function booked

• Buffet High tea

Expected length of each function

• 2 hours.

• To schedule part-timers for 11.30am to 6.30pm shift

• Number of guests anticipated

320

• Styles of service required

Seated buffet

2 bridal vip tables

20 Food and 12 beverage servers for 30 tables of 10

2 Food and 2 Beverage servers for Bridal Tables

• Degree of guest satisfaction required

High degree given

leeger28 — 2024-07-23 03:45:49 UTC

Review and finalize the contract with Mr Ho and Ms Han. Check the number of covers, dietary restrictions, and special requests or instructions. Check with clients about what kind of decor, table clothes they want.
- Rectangular reception table
- 30 round tables
- 2 sets of buffet lines
- 2 Bridal VIP table
- microphone and speakers
Plan transportation of equipment to the venue and the 20 bottles of wine.
Check for outside service contractors for the props and decoration setup
- 24’’X 12”’ Stage required in front of the function room.
Check with contractors for decor, florists, props and lighting to make the stage look nicer. For example, flowers, fireworks, special lighting.
Check for maintenance and electrical needs.

Venue Check-In: Locate the designated set-up area and confirm access to utilities (water, electricity) with venue staff. Ensure all electrical power sockets are working.

Equipment Set-Up: Arrange tables, chairs, linens, and serving stations according to the agreed-upon layout. Set-up microphones and speakers.
Confirm Service Timing: Briefly confirm with the client the agreed-upon time for food service to begin.

leeger28 — 2024-07-23 03:46:08 UTC

4:15pm: AV, lighting, flower, teardown, organizer pack-up

4:45pm: Buffet teardown

5:45pm: Tables, chairs, seat covers, linen teardown

32 tables/linen, 320 chairs/seat covers/napkin, ~10-15 chaffing dishes, ~10-15 large platters for cold food

leeger28 — 2024-07-23 05:50:16 UTC

Oversee onsite setup
- The reception table to be set at the entrance of the room.
- 30 round tables with 10 pax each.
- 2 Bridal VIP Tables
- 2 sets of straight line against the wall buffet line to be spread out in the function room (Equarius Hotel Ballroom)
- Coffee & Tea station to be set in the room
- To provide white linen tablecloth with white seat covers.
- Stewarding to provide all cutlery, chinaware, glassware, chafing dishes and service gears.
- Stewarding to provide trolleys to transport food.
- Stewarding to provide warmers for the hot food.
Kitchen
• Kitchen to ensure the buffet line is kept clean and tidy at all times
• Kitchen to prepare decorations and garnishes for the buffet line
• Kitchen to replenish food whenever required.
• Kitchen to provide the juices for the buffet line.
Check on arrivals of boxes shipped or local deliveries
• Mr William Ho and Ms Jenny Han's 20 bottles of red wine.
Client Contact: Inform the client that the set-up is complete and address any final questions or requests.