'What if' scenarios by https://padlet.com/publicevents/Scenarios Please add tiles to capture your responses to your scenario, outlining the key elements to consider and steps you would take - also add any questions you may have. Please be prepared to feed back verbally to the group! en-us 2022-02-28 11:55:44 UTC 2022-03-09 11:35:46 UTC hello@padlet.com part of risk assessment before https://padlet.com/publicevents/Scenarios/wish/2085875673 2022-03-09 11:27:32 UTC https://padlet.com/publicevents/Scenarios/wish/2085875673 swop the time of the keynote, make a coffee break and work on the slides cmolyneux4 https://padlet.com/publicevents/Scenarios/wish/2085876114 2022-03-09 11:27:53 UTC https://padlet.com/publicevents/Scenarios/wish/2085876114 before - risk assessment (ensuring they bring the right equipment) https://padlet.com/publicevents/Scenarios/wish/2085876138 2022-03-09 11:27:54 UTC https://padlet.com/publicevents/Scenarios/wish/2085876138 Assist with individual needs as soon as possible. https://padlet.com/publicevents/Scenarios/wish/2085876169 2022-03-09 11:27:56 UTC https://padlet.com/publicevents/Scenarios/wish/2085876169 inform security [on campus] or police [off campus] and other emergency services https://padlet.com/publicevents/Scenarios/wish/2085876320 2022-03-09 11:28:03 UTC https://padlet.com/publicevents/Scenarios/wish/2085876320 https://padlet.com/publicevents/Scenarios/wish/2085876580 Before- Notice out prior to say everyone will begin muted. ]]> 2022-03-09 11:28:16 UTC https://padlet.com/publicevents/Scenarios/wish/2085876580 planning stage - asking speaker to send the slides in advance so the host can use them cmolyneux4 https://padlet.com/publicevents/Scenarios/wish/2085876624 2022-03-09 11:28:18 UTC https://padlet.com/publicevents/Scenarios/wish/2085876624 Get slides off them beforehand https://padlet.com/publicevents/Scenarios/wish/2085877097 2022-03-09 11:28:44 UTC https://padlet.com/publicevents/Scenarios/wish/2085877097 during the coffee break the host can upload the slides cmolyneux4 https://padlet.com/publicevents/Scenarios/wish/2085877149 2022-03-09 11:28:46 UTC https://padlet.com/publicevents/Scenarios/wish/2085877149 Give them a strict time for the presentation/speaking https://padlet.com/publicevents/Scenarios/wish/2085877502 2022-03-09 11:29:05 UTC https://padlet.com/publicevents/Scenarios/wish/2085877502 before - mapping out the room to make sure accidents are less likely to happen https://padlet.com/publicevents/Scenarios/wish/2085877790 2022-03-09 11:29:18 UTC https://padlet.com/publicevents/Scenarios/wish/2085877790 planning stage - agree a substitute host cmolyneux4 https://padlet.com/publicevents/Scenarios/wish/2085877891 2022-03-09 11:29:24 UTC https://padlet.com/publicevents/Scenarios/wish/2085877891 before - speaking to the team to make sure they don't have cables hanging loosely/are securely held https://padlet.com/publicevents/Scenarios/wish/2085878161 2022-03-09 11:29:40 UTC https://padlet.com/publicevents/Scenarios/wish/2085878161 https://padlet.com/publicevents/Scenarios/wish/2085878392 During- Have a Q&A chat function. Have someone in the background ready to mute/eject/break out room]]> 2022-03-09 11:29:51 UTC https://padlet.com/publicevents/Scenarios/wish/2085878392 before - making sure they set up in a timely manner to make sure everything is set up securely before the event https://padlet.com/publicevents/Scenarios/wish/2085878575 2022-03-09 11:30:00 UTC https://padlet.com/publicevents/Scenarios/wish/2085878575 Accessibility should be planned to be inclusive at the planning stage https://padlet.com/publicevents/Scenarios/wish/2085878719 2022-03-09 11:30:08 UTC https://padlet.com/publicevents/Scenarios/wish/2085878719 during - if the cables are trailing across, make sure they're in a more suitable place & not in people's walking way https://padlet.com/publicevents/Scenarios/wish/2085879081 2022-03-09 11:30:26 UTC https://padlet.com/publicevents/Scenarios/wish/2085879081 If online event, have a second person monitoring the chat for questions to keep things organised https://padlet.com/publicevents/Scenarios/wish/2085879099 2022-03-09 11:30:27 UTC https://padlet.com/publicevents/Scenarios/wish/2085879099 stay calm, keep positive cmolyneux4 https://padlet.com/publicevents/Scenarios/wish/2085879180 2022-03-09 11:30:32 UTC https://padlet.com/publicevents/Scenarios/wish/2085879180 minimise potential for protest by careful promotion (right language and messaging), careful consideration of topics and speakers https://padlet.com/publicevents/Scenarios/wish/2085879322 2022-03-09 11:30:39 UTC https://padlet.com/publicevents/Scenarios/wish/2085879322 offer to share the slides after the event cmolyneux4 https://padlet.com/publicevents/Scenarios/wish/2085880083 2022-03-09 11:31:15 UTC https://padlet.com/publicevents/Scenarios/wish/2085880083 Have breaks in between each speaker to keep audience interested/focused https://padlet.com/publicevents/Scenarios/wish/2085880125 2022-03-09 11:31:18 UTC https://padlet.com/publicevents/Scenarios/wish/2085880125 during - complete accident forms if there is injury and access if they need medical assistance (identify location of first aid boxes and nearest first aider to help, have the number for security as a back-up) https://padlet.com/publicevents/Scenarios/wish/2085880159 2022-03-09 11:31:19 UTC https://padlet.com/publicevents/Scenarios/wish/2085880159 if really drastic possible to reschedule the event cmolyneux4 https://padlet.com/publicevents/Scenarios/wish/2085880416 2022-03-09 11:31:34 UTC https://padlet.com/publicevents/Scenarios/wish/2085880416 planning stage - have a technician on hand cmolyneux4 https://padlet.com/publicevents/Scenarios/wish/2085880665 2022-03-09 11:31:47 UTC https://padlet.com/publicevents/Scenarios/wish/2085880665 during - if you can't move where the filming team is placed, have additional signing or post a member of staff to control traffic https://padlet.com/publicevents/Scenarios/wish/2085880961 2022-03-09 11:32:02 UTC https://padlet.com/publicevents/Scenarios/wish/2085880961 Communication is key on the day, apologies may be required, last minute circumstance changes https://padlet.com/publicevents/Scenarios/wish/2085881185 2022-03-09 11:32:15 UTC https://padlet.com/publicevents/Scenarios/wish/2085881185 Have a host/moderator to keep speakers to time https://padlet.com/publicevents/Scenarios/wish/2085881377 2022-03-09 11:32:24 UTC https://padlet.com/publicevents/Scenarios/wish/2085881377 after - evaluate why it happened and assess ways to make sure it doesn't happen again for future events https://padlet.com/publicevents/Scenarios/wish/2085881467 2022-03-09 11:32:30 UTC https://padlet.com/publicevents/Scenarios/wish/2085881467 after - contact the injured person after to check they're okay https://padlet.com/publicevents/Scenarios/wish/2085881724 2022-03-09 11:32:44 UTC https://padlet.com/publicevents/Scenarios/wish/2085881724 the speaker who couldn't attend can make a recording and share at a later time cmolyneux4 https://padlet.com/publicevents/Scenarios/wish/2085881870 2022-03-09 11:32:53 UTC https://padlet.com/publicevents/Scenarios/wish/2085881870 give hecklers a chance to speak, if on topic https://padlet.com/publicevents/Scenarios/wish/2085882008 2022-03-09 11:33:01 UTC https://padlet.com/publicevents/Scenarios/wish/2085882008 before - check insurance cover for supplier in case someone needs to make a claim and the supplier has the right coverage of indemnity insurance https://padlet.com/publicevents/Scenarios/wish/2085882407 2022-03-09 11:33:25 UTC https://padlet.com/publicevents/Scenarios/wish/2085882407 after the event - ask for feedback from the participants cmolyneux4 https://padlet.com/publicevents/Scenarios/wish/2085882768 2022-03-09 11:33:44 UTC https://padlet.com/publicevents/Scenarios/wish/2085882768 be mindful of their rights https://padlet.com/publicevents/Scenarios/wish/2085882845 2022-03-09 11:33:49 UTC https://padlet.com/publicevents/Scenarios/wish/2085882845 Check in with the delegate, follow up on needs that have been met https://padlet.com/publicevents/Scenarios/wish/2085883337 2022-03-09 11:34:14 UTC https://padlet.com/publicevents/Scenarios/wish/2085883337 analyse answers - find solutions for any issues, learn from them, reflect on how to improve next time cmolyneux4 https://padlet.com/publicevents/Scenarios/wish/2085883492 2022-03-09 11:34:23 UTC https://padlet.com/publicevents/Scenarios/wish/2085883492 jfitzpatrick29 https://padlet.com/publicevents/Scenarios/wish/2085883552 Indicate to the speakers to hurry up if not keeping to time! In person, wave at them, or try and replicate that online]]> 2022-03-09 11:34:27 UTC https://padlet.com/publicevents/Scenarios/wish/2085883552 after the event - send out an email to apologise for any issues and to the presenter cmolyneux4 https://padlet.com/publicevents/Scenarios/wish/2085883928 2022-03-09 11:34:45 UTC https://padlet.com/publicevents/Scenarios/wish/2085883928 warning / priming host / chair about potential for protest https://padlet.com/publicevents/Scenarios/wish/2085883953 2022-03-09 11:34:46 UTC https://padlet.com/publicevents/Scenarios/wish/2085883953 Thank the speakers afterwards https://padlet.com/publicevents/Scenarios/wish/2085884101 2022-03-09 11:34:55 UTC https://padlet.com/publicevents/Scenarios/wish/2085884101 managing entry to venue https://padlet.com/publicevents/Scenarios/wish/2085884182 2022-03-09 11:34:59 UTC https://padlet.com/publicevents/Scenarios/wish/2085884182 jfitzpatrick29 https://padlet.com/publicevents/Scenarios/wish/2085884856 Apologise afterwards if you'd had to cut someone off!]]> 2022-03-09 11:35:34 UTC https://padlet.com/publicevents/Scenarios/wish/2085884856 At end - maybe leader says something? cweir110 https://padlet.com/publicevents/Scenarios/wish/2085884865 2022-03-09 11:35:34 UTC https://padlet.com/publicevents/Scenarios/wish/2085884865 managing entry to venue https://padlet.com/publicevents/Scenarios/wish/2085885095 2022-03-09 11:35:46 UTC https://padlet.com/publicevents/Scenarios/wish/2085885095