1. No systematic platform for clients and makeup artists to manage bookings and review payments efficiently.

2. Makeup artists currently manage appointment schedules, customer records, and payment tracking manually, which increases the risk of inefficient workflow, data mismanagement, and difficulties in organizing customer information effectively.

3. Clients mainly depend on manual communication platforms such as WhatsApp and social media to make appointments, which may result in booking conflicts, delayed responses, and miscommunication between clients and makeup artists.

   Objective: 

   1. To design a centralized booking management system for clients and makeup artists to manage appointments digitally.

   2. To develop a centralized system for makeup artists to manage appointment schedules, customer records, and payment tracking more efficiently and systematically.

   3. To implement an online booking platform that reduces booking conflicts and miscommunication by providing a more organized appointment process between clients and makeup artists.

      QUESTIONAIRE

1. How long have you been operating as a makeup artist?

• Less than 1 year

• 1 – 3 years

• 4 – 6 years

• More than 6 years

2. Which platform(s) will you use to promote your makeup service business? (Choose all that apply)

• WhatsApp

• Instagram

• TikTok

• Facebook

3. Which platform(s) will you use to communicate with clients? (Choose all that apply)

• WhatsApp

• Instagram DM

• TikTok
  Facebook Messenger

• Telegram

• Phone Call

• Others: _________

4. How many clients will you usually handle in a week?

• 1 – 5 clients

• 6 – 10 clients

• 11 – 20 clients

• More than 20 clients

5. How many bookings will you usually receive in a month?

• 1 – 10 bookings

• 11 – 20 bookings

• 21 – 30 bookings

• More than 30 bookings

6. Do you currently manage appointment bookings manually?

• Yes

• No

7. Will you use a systematic platform to manage customer bookings?

• Yes

• No

8. Have you experienced booking schedule conflicts with clients before?

• Yes

• No

  9. Have you experienced miscommunication with clients during booking arrangements?

• Yes

• No

10. How will you usually track customer payments?

• Written notes

• WhatsApp chat history

• Spreadsheet/Excel

• Banking application

• No proper tracking method

11. Did managing customer records manually cause difficulties in your business operations?

• Yes

• No

  Would you prefer an online system that can organize bookings and payment records automatically?

• Yes

• No

13. Will an AI-based facial analysis feature help clients choose suitable makeup styles more easily?

• Yes

• No

14. Will a centralized booking system improve communication between makeup artists and clients?

• Yes

• No

15. Will you be interested in using an AI-integrated makeup booking system in the future?

• Yes

• No

16. Have you faced any difficulties in identifying clients’ skin tones and suitable makeup looks during consultations?

• Yes

• No

1. University volunteer programs may experience inefficient management of volunteer registration, attendance, and participation records because many processes are still handled manually using paper forms or multiple communication platforms.

2. Students may face difficulties receiving accurate and updated information about volunteer activities because announcements and event details are scattered across different communication platforms such as WhatsApp, Telegram, and social media.

3. University organizers may face difficulties matching students with suitable volunteer activities because existing systems do not provide intelligent recommendation features based on students’ interests, skills, and availability.

Project Objectives:

1. To develop a centralized volunteer management system that improves the efficiency of volunteer registration, attendance tracking, and participation record management.

2. To provide a centralized platform for delivering accurate and updated volunteer activity information to volunteers effectively.

3. To implement an AI-based recommendation feature that matches volunteers with suitable activities based on their interests, skills, and availability.

Section A: Demographic Information

1. Gender

• Male

• Female

2. Current Role

• Student

• Club Committee / Organizer

3. Faculty / Department

Section B: Problem Statements

4. Do you think the current volunteer registration process is inefficient?

• Yes

• No

5. Do you face difficulties managing volunteer attendance manually?

• Yes

• No

6. Do you think existing volunteer participation records are difficult to manage effectively?

• Yes

• No

7. Does using multiple platforms for volunteer management cause confusion?

• Yes

• No

8. Do you think a centralized volunteer management system is needed?

• Yes

• No

9. Do you sometimes miss volunteer activity announcements or updates?

• Yes

• No

10. Do you think volunteer information shared across multiple platforms is difficult to follow?

• Yes

• No

11. Do you face difficulties receiving updated information regarding volunteer activities?

• Yes

• No

12. Do you think communication between organizers and volunteers is ineffective?

• Yes

• No

13. Do you think a centralized platform would improve volunteer information delivery?

• Yes

• No

14. Do you face difficulties finding volunteer activities that match your interests and skills?

• Yes

• No

15. Do current systems provide suitable volunteer activity recommendations?

• Yes

• No

16. Would AI-based activity recommendations help users discover suitable volunteer activities more easily?

• Yes

• No

17. Do you think personalized volunteer recommendations can increase participation in volunteer activities?

• Yes

• No

Section C: System Features & Objectives

18. QR code attendance tracking would improve attendance management efficiency.

• Strongly Disagree

• Disagree

• Neutral

• Agree

• Strongly Agree

19. Gamification features such as badges and achievements would encourage active participation.

• Strongly Disagree

• Disagree

• Neutral

• Agree

• Strongly Agree

20. The proposed Smart Volunteer Management System would improve volunteer activity management in universities.

• Strongly Disagree

• Disagree

• Neutral

• Agree

• Strongly Agree

1. Manual Data Management: Patient health records are currently managed using paper-based methods, which are prone to human error, data loss, and make it difficult to track long-term medical history.

2. Difficulty in Monitoring Trends: There is no system available to visualize health changes over time, making it challenging for caregivers to detect gradual health deterioration that may not be obvious from a single reading.

3. Lack of Real-Time Alerts: Without an automated system, critical health changes such as sudden spikes in blood pressure may not be detected immediately by supervisors, especially during busy shifts.

Project Objectives:

1. To develop a responsive web-based system with a centralized database to digitally record and manage patient vital signs.

2. To implement an interactive data visualization module that generates health trend charts for caregivers to monitor long-term health changes accurately over time. 

3. To integrate an automated notification system via Telegram API to instantly provide alerts to the supervisors when high-risk health data is detected.

Interview:

1. How does the nursing home currently store residents’ health records?
   (Paper-based or computer-based?)

2. What are the most common challenges faced when managing residents’ records?

3. Do nurses need to record residents’ vital signs daily?
   (Examples: blood pressure, heart rate, temperature, SpO₂)

4. How much time is usually required to complete a resident’s daily health record?

5. Have there ever been cases where records were lost, misplaced, or difficult to retrieve?

6. In case of an emergency, how do staff members inform doctors or family members?

7. Do family members frequently ask about the residents’ condition?
   (Examples: medication intake, meals, health condition)

8. Has the nursing home ever used a digital system before?

9. Would a digital system with automatic alerts help improve staff workflow and resident monitoring?

10. In your opinion, what is the most important feature for a system like this?

Section A: Demographic 

1. What is your role in elderly care? /

   • [ ] Caregiver

   • [ ] Supervisor

   • [ ] Center Owner
     
     

2. Years of experience in this field

   • [ ] Less than 1 year

   • [ ] 1 - 3 years

   • [ ] More than 3 years
     

Section B: Problem Statement

1 (Strongly Disagree) to 4 (Strongly Agree).

Issue 1: Manual Data Management

1. Is managing resident health records using paper-based methods time-consuming?

2. Are paper records prone to physical damage?

3. Does preparing paper documents for weekly audits (e.g., JKM audit) require a lot of manual effort?

   
   

Issue 2: Difficulty in Monitoring Trends

4. Is it difficult to track and analyze long-term health trends (e.g., weight drop, BP spikes) using separate paper records?

5. Does answering family member inquiries about a resident’s historical health data take time when using manual files?

   
   

Issue 3: Lack of Real-Time Alerts

6. Can relying purely on manual phone calls during emergencies cause delays if staff are busy?
   

1. Lack of Personalised Feedback in Traditional Learning

In conventional primary school classrooms, teachers are unable to provide immediate, individual feedback to every student due to large class sizes. Students who make mistakes often move on without fully understanding their errors, leading to gaps in foundational knowledge that worsen over time.

2. Low Student Engagement with Conventional Study Methods

Traditional learning materials such as textbooks and worksheets fail to capture and sustain the attention of young learners in today's digital age. The absence of interactive and gamified elements results in low motivation and passive learning, reducing the overall effectiveness of the educational experience.

3. Limited Accessibility to Quality Learning Support Outside the Classroom

Many primary school students, particularly those in underserved communities, lack access to private tutors or additional academic support outside school hours. This creates an unequal learning environment where students who struggle cannot get timely help, negatively impacting their academic performance and confidence.

Objectives 

Objective 1 — To develop an automated feedback module that provides immediate and personalised responses to students' Science quiz answers, helping them understand their mistakes in real time.

Objective 2 — To design and implement an interactive and gamified Science learning interface that increases student engagement through quizzes, progress rewards, and adaptive activities suitable for primary school learners.

Objective 3 — To build an accessible web-based Science learning system that allows primary school students to access quality learning support and guided practice outside the classroom, at any time and from any device.

QUESTIONNAIRE

1. My child finds Science a difficult subject to understand. (yes/no)

2. My child often needs extra help with Science topics outside of school hours. (yes/no)

3. I am able to assist my child with Science homework and revision at home. (yes/no)

4. My child lacks access to quality Science learning resources outside the classroom. (yes/no)

5. My child shows interest in Science topics such as animals, plants, and the human body. (yes/no)

6. I believe digital learning tools can support my child's Science education effectively. (yes/no)

7. My child is more motivated to study when using interactive or game-based activities. (yes/no)

8. I would allow my child to use a Science learning app during free time at home. (yes/no)

9. I would find it useful to receive progress reports showing my child's Science quiz results. (yes/no)

10. I would like the system to explain Science answers in both Bahasa Malaysia and English.(yes/no)

11. I expect the system to adapt to my child's level — easier or harder questions based on performance. (yes/no)

1.    Books in many communities are left unused or discarded after being read, leading to waste and limited access to reading materials.

2.    There is no dedicated platform for community members to share or exchange books in a structured and organized way.

3.    Existing methods such as social media posts lack proper tracking of book availability and exchange status, causing confusion between users.

Objective

1.    To design and develop a web-based platform that allows community members to list and browse available books for exchange.

2.    To implement an exchange request management feature that enables users to send, accept, and track book exchange requests.

3.    To develop an admin dashboard that allows administrators to monitor users and manage book listings.

Questionnaires

1.    What is your age group?

• Under 18

• 18–30

• 31–50

• 51+

2.    How do you currently get most of your reading books?

• Buying (Physical/E-books)

• Public Library

• Borrowing from friends/neighbours

• I rarely read

3.    How do you currently manage or track books that you loan out to others?

• I write it down manually

• I rely entirely on my memory

• I don’t track them

• I do not share my books

4.    What is your biggest challenge when trying to borrow books from people in your community?

• I don't know who owns the books I want

• It is hard to coordinate the pickup/return times

• The book selection nearby is too limited

• I haven't faced any challenges

5.    Do you agree if there is a centralized platform/app to manage and systematically track book exchanges within our community?

• Yes

• No

6.    Do you agree if the system provides a function that can automatically track and save the physical location/neighbourhood of the book?

• Yes

• No

7.    Do you agree if the system is able to give automated notifications to remind borrowers about the return due date?

• Yes

• No

8.    Do you agree if the system is able to produce a regular report/update on new books added to the community shelf?

• Yes

• No

9.    Do you agree if the system allows you to quickly add a book to your digital shelf by scanning its barcode (ISBN)?

• Yes

• No

10. Do you think this system can help you and your community manage and share books more properly in the future?

• Yes

• No

1. Stock Miscalculation

Many warehouse companies still use manual methods to manage inventory records, which may cause stock miscalculation and inaccurate inventory updates. This can affect warehouse efficiency and delay logistics operations.

2. Missing Inventory Data

Inventory data may become incomplete, duplicated, or missing due to poor record management and lack of a centralized system. This makes it difficult for companies to track warehouse inventory accurately.

3. Difficulty Monitoring Product Availability

Warehouse staff face difficulty monitoring product availability in real time, especially during high inventory movement. This may lead to delayed restocking and poor logistics planning.

Project Objectives:

1.To develop an Intelligent EV Warehouse and Logistic Monitoring System for managing warehouse inventory and logistics operations more efficiently.

2.To reduce stock miscalculation and missing inventory data through a centralized digital inventory management system.

3.To implement AI-based features such as smart alerts and stock forecasting to improve inventory monitoring and decision-making.

Questionnaire (Demographic Questions)

1. What is your position in the company?

-Warehouse Staff

-Logistics Staff

-Inventory Manager

-Administrator

-Supervisor

-Other

2. How long have you worked in warehouse or logistics operations?

-Less than 1 year

-1 – 3 years

-4 – 6 years

-More than 6 years

3. How often do you manage warehouse inventory?

-Daily

-Weekly

-Monthly

4. Does your company currently use a digital inventory system?

-Yes

-No

5. What is the main method used in your company for inventory tracking?

-Manual record (paper/spreadsheet)

-Semi-digital system

-Fully digital system

6. Have you experienced inventory problems before?

-Yes

-No

Section B: Current System Problems

7. Do you experience stock miscalculation in warehouse operations?

-Yes

-No

8. How often does missing inventory data occur?

-Very Often

-Often

-Sometimes

-Rarely

-Never

9. Do you face difficulty monitoring product availability in real time?

-Strongly Agree

-Agree

-Disagree

-Strongly Disagree

10. Does manual inventory management affect work efficiency?

-Strongly Agree

-Agree

-Disagree

-Strongly Disagree

11. Do delays in stock updates affect logistics planning?

-Strongly Agree

-Agree

-Disagree

-Strongly Disagree

Section C: Proposed System (AI Warehouse System)

12. Are you familiar with AI-based warehouse systems?

-Yes

-No

13. Do you think an AI-based warehouse system can improve inventory management?

-Strongly Agree

-Agree

-Disagree

-Strongly Disagree

14. Are smart low stock alerts useful for warehouse operations?

-Yes

-No

15. Do you think stock forecasting graphs are useful for decision-making?

-Strongly Agree

-Agree

-Disagree

-Strongly Disagree

16. Would real-time inventory monitoring improve your work efficiency?

-Strongly Agree

-Agree

-Disagree

-Strongly Disagree

17. Would you use an AI-powered EV warehouse monitoring system in your company?

-Yes

-No

1. Insufficient enforcement and monitoring of smoking violations in prohibited public areas such as restaurants and food premises continue to affect public comfort and health.

2. Unsafe public confrontation with smokers discourages individuals from reporting smoking violations directly.

3. Inefficient and non-centralized reporting methods limit effective monitoring and management of smoking violation cases.

Project Objectives

1. To develop a mobile application for public smoking violation reporting.

2. To provide a safer and anonymous reporting platform for users.

3. To assist authorities in monitoring smoking hotspot areas through analytics and real-time data.

Research Questionnaire / Borang Soal Selidik Kajian

Section A: Respondent Demographic

Bahagian A: Latar Belakang Responden

1. Please indicate your gender / Sila nyatakan jantina anda

• Male / Lelaki

• Female / Perempuan

2. Age Classification / Klasifikasi Umur

• Under 18 / Bawah 18 tahun

• 18 – 25 years / 18 – 25 tahun

• 26 – 35 years / 26 – 35 tahun

• 36 – 45 years / 36 – 45 tahun

• Over 45 / Melebihi 45 tahun

Section B: Problem Context and Awareness

Bahagian B: Konteks Masalah dan Kesedaran

3. Have you observed smoking activities in restricted zones like eateries or public premises?

Pernahkah anda memerhatikan aktiviti merokok di zon larangan seperti kedai makan atau premis awam?

• Yes / Ya

• No / Tidak

4. Does public smoking, in your opinion, badly affect the comfort of non-smokers?

Pada pandangan anda, adakah merokok di tempat awam menjejaskan keselesaan orang lain?

• Strongly Agree / Sangat Setuju

• Agree / Setuju

• Disagree / Tidak Setuju

• Strongly Disagree / Sangat Tidak Setuju

5. Is secondhand smoke exposure a significant threat to communal health?

Adakah pendedahan kepada asap rokok merupakan ancaman besar terhadap kesihatan komuniti?

• Strongly Agree / Sangat Setuju

• Agree / Setuju

• Disagree / Tidak Setuju

• Strongly Disagree / Sangat Tidak Setuju

6. Do you feel worry about approaching smokers in public settings?

Adakah anda berasa bimbang untuk menegur perokok di persekitaran awam secara terbuka?

• Yes / Ya

• No / Tidak

7. Are existing complaint channels for smoking violations viewed as inadequate or slow?

Adakah saluran aduan sedia ada bagi kesalahan merokok dianggap tidak mencukupi atau lambat?

• Strongly Agree / Sangat Setuju

• Agree / Setuju

• Disagree / Tidak Setuju

• Strongly Disagree / Sangat Tidak Setuju

8. Is there a critical need for a specialized digital platform for smoking violation reporting?

Adakah terdapat keperluan mendesak untuk platform digital khusus bagi melaporkan kesalahan merokok?

• Yes / Ya

• No / Tidak

Section C: Proposed System Capabilities

Bahagian C: Keupayaan Sistem yang Dicadangkan

9. Would a mobile app be your preferred method for reporting these violations?

Adakah aplikasi mudah alih menjadi kaedah pilihan anda untuk melaporkan kesalahan ini?

• Yes / Ya

• No / Tidak

10. Does anonymous reporting enhance the safety and confidence of the reporter?

Adakah laporan tanpa nama meningkatkan keselamatan dan keyakinan pelapor?

• Strongly Agree / Sangat Setuju

• Agree / Setuju

• Disagree / Tidak Setuju

• Strongly Disagree / Sangat Tidak Setuju

11. Is GPS-based tracking essential for accurate location identification of violations?

Adakah pengesanan berasaskan GPS penting untuk pengenalan lokasi kesalahan yang tepat?

• Strongly Agree / Sangat Setuju

• Agree / Setuju

• Disagree / Tidak Setuju

• Strongly Disagree / Sangat Tidak Setuju

12. Does multimedia evidence (photos/videos) improve the validity of complaints?

Adakah bukti multimedia (foto/video) meningkatkan kesahihan aduan yang dikemukakan?

• Strongly Agree / Sangat Setuju

• Agree / Setuju

• Disagree / Tidak Setuju

• Strongly Disagree / Sangat Tidak Setuju

13. Can hotspot analytics effectively assist authorities in high-smokers area identification?

Bolehkah analisis kawasan panas membantu pihak berkuasa mengenal pasti kawasan perokok yang tinggi?

• Yes / Ya

• No / Tidak

14. Would real-time monitoring optimize the efficiency of enforcement agencies?

Adakah pemantauan masa nyata dapat meningkatkankan kecekapan agensi penguatkuasaan?

• Strongly Agree / Sangat Setuju

• Agree / Setuju

• Disagree / Tidak Setuju

• Strongly Disagree / Sangat Tidak Setuju

15. Is AI technology reliable for the automated verification of violation reports?

Adakah teknologi AI boleh dipercayai untuk pengesahan laporan pelanggaran secara automatik?

• Strongly Agree / Sangat Setuju

• Agree / Setuju

• Disagree / Tidak Setuju

• Strongly Disagree / Sangat Tidak Setuju

Section D: Objective Evaluation and Support

Bahagian D: Penilaian Objektif dan Sokongan

16. The proposed solution fosters active public involvement in regulatory compliance.

Penyelesaian yang dicadangkan memupuk penglibatan aktif awam dalam pematuhan peraturan.

• Strongly Agree / Sangat Setuju

• Agree / Setuju

• Disagree / Tidak Setuju

• Strongly Disagree / Sangat Tidak Setuju

17. This app system enables authorities to manage smoking violations more effectively.

Sistem aplikasi ini membolehkan pihak berkuasa menguruskan pelanggaran merokok dengan lebih berkesan.

• Strongly Agree / Sangat Setuju

• Agree / Setuju

• Disagree / Tidak Setuju

• Strongly Disagree / Sangat Tidak Setuju

18. The proposed implementation will foster healthier, smoke-free public spaces.

Pelaksanaan yang dicadangkan akan memupuk ruang awam bebas rokok yang lebih sihat.

• Strongly Agree / Sangat Setuju

• Agree / Setuju

• Disagree / Tidak Setuju

• Strongly Disagree / Sangat Tidak Setuju

1. Manual Medicine Inventory Management

Medicine inventory records may still be managed manually using books or spreadsheets, making it difficult to organize and update medicine information efficiently.

2. Difficulty in Monitoring Expiry Dates

Clinic staff may face difficulties monitoring medicine expiry dates manually, increasing the risk of expired medicines being overlooked.

3. Risk of Medicine Shortage

Medicine stock levels may not be updated accurately, causing stock shortages during clinic operations without a proper monitoring system.

Project Objective

1. To develop a web-based medicine inventory/stock management system for clinic use.

2. To provide a centralized platform for monitoring medicine stock quantity and inventory records.

3. To implement low stock and expiry date alerts for better medicine inventory management.

Questionnaire

Section A: Respondent Information

1. Position:

• Clinic Owner

• Clinic Admin

• Clinic Assistant

• Pharmacist

2. How many years have you worked at the clinic?

• Less than 1 year

• 1 – 3 years

• 4 – 6 years

• More than 6 years

Section B: Current Medicine Inventory Management

3. How does the clinic currently manage medicine inventory?

• Manual record book

• Microsoft Excel

• Existing system/software

• Others: _________

4. How often is medicine stock updated?

• Daily

• Weekly

• Monthly

• Only when needed

5. Who is responsible for updating medicine inventory records?

• Clinic Assistant

• Admin Staff

• Pharmacist

• Others: __________

  
  

Section C: Problems Faced

6. Do you face difficulties managing medicine inventory manually?

• Yes

• No

7. Do you face difficulties monitoring medicine expiry dates?

• Yes

• No

8. Have medicines ever run out unexpectedly due to inaccurate stock monitoring?

• Yes

• No

9. Is it difficult to locate medicines quickly during clinic operations?

• Yes

• No

10. Do you think a centralized system would improve medicine inventory management?

• Yes

• No

Section D: Proposed System Features

11. Which features would be useful for the clinic?
    (Multiple answers allowed)

• Medicine stock monitoring

• Expiry date alert

• Low stock alert

• Medicine location tracking

• Search medicine function

• Inventory report generation

12. Would a web-based medicine management system help improve inventory efficiency?

• Yes

• No

13. Do you prefer a simple and easy-to-use system?

• Yes

• No

14. Would staff be willing to use a digital medicine inventory system?

• Yes

• No

  
  

Section E: Suggestions

15. Do you have any suggestions or additional features for the proposed system?

1. Difficulty in Managing Small Hardware Stock Inventory

2. Manual Inventory Management Reduces Work Efficiency

3. Lack of an Automated System for Real-Time Stock Monitoring

Project Objectives :

1. To study the inventory management issues faced by construction companies in handling small hardware materials

2. To develop a Smart Shelf Inventory System using IoT technology for automated stock monitoring

3. To evaluate the effectiveness of the Smart Shelf Inventory System in improving inventory management efficiency

Interview Questions :

Background Information

1. What is your role in managing inventory at the store?

2. How long have you been working with inventory management?

3. What types of hardware materials are most difficult to manage?

   
   

Current Inventory Management Process

4. Do you still use manual stock counting methods?

5. How often do you update inventory records?

6. What problems do you usually face during stock monitoring?

7. Have you ever experienced missing or inaccurate stock records?

8. How much time is usually needed to check stock manually?

   
   

Problems & Challenges

10. Which hardware items are hardest to track and why?

11. How do inventory errors affect daily operations?

12. Have stock shortages ever delayed work or projects?

13. What challenges do workers face when managing large quantities of small items?

14. Do you think manual inventory management reduces work efficiency? Why?

15. What are the common causes of inventory inaccuracies in your workplace?

    
    

Technology & Automation

16. Have you ever used an automated inventory system before?

17. What features would you expect from a smart inventory monitoring system?

18. Do you think real-time stock monitoring would help your work?

19. Would automatic stock detection reduce manual workload?

20. Are you comfortable using a dashboard system to monitor inventory?

    
    

Proposed Smart Shelf Inventory System

21. Do you think a Smart Shelf Inventory System would improve inventory management?

22. How useful would real-time stock updates be for your daily tasks?

23. Would a low-stock alert feature help prevent shortages?

24. What information should be displayed on the inventory dashboard?

25. Do you think IoT technology can improve accuracy in stock monitoring?

26. What concerns do you have about using this system?

Problem Statements:

1. Kindergarten data is currently stuck in paper files and Excel. This is slow, disorganized, and risky because sensitive student info can easily be lost or stolen.

2. Relying on WhatsApp is unprofessional. Important school updates often get buried in personal chats, making it hard for busy parents to track their child’s daily achievements in real-time.

3. Manual attendance lacks exact timestamps. This leads to arguments over late pick-up charges. Additionally, manual fee reminders are inefficient and hurt the school's cash flow.

Objectives:

1. To design and develop a responsive web-based management system with a centralized database to automate student registration and maintain daily learning records. 

2. To develop a real-time daily progress tracking module that enables teachers to update and parents to monitor their child's classroom activities and achievements  on a daily basis.

3. To integrate a digital attendance and billing module with precise timestamping to automatically detect late pick-ups and automated monthly fee tracking.

Questionnaires:

1. What is your relationship to the child?

• Mother

• Father

• Guardian

2. What is your age group?

• Under 25

• 26 – 35

• 36 – 45

• 46 or above

3. Do you prefer filling out kindergarten forms online rather than writing on paper?

• Yes

• No

4. Have you ever had to resubmit information to the school because a paper form was misplaced?

• Yes

• No

5. Do you feel that professional updates from the school often get mixed up or lost easily in personal WhatsApp group chats?

• Yes

• No

6. Is it difficult for you to scroll through WhatsApp to find old announcements or photos of your child?

• Yes

• No

7. Do you sometimes forget the exact due date for your child's monthly kindergarten fees?

• Yes

• No

 8. An exact digital clock-in/out timestamp will prevent any disagreements regarding late pick-up charges.

• Strongly Disagree

• Disagree

• Agree

• Strongly Agree

9. I worry about the privacy and safety of my child's personal details when stored in paper files or Excel sheets.

• Strongly Disagree

• Disagree

• Agree

• Strongly Agree

10. Would you feel safer if the kindergarten stored all student records in a secure, locked online database?

• Yes

• No

11.  How often would you check a private website portal to monitor your child's daily school activities?

• Daily

• Weekly

• Rarely / Never

12. Would you log into a private website portal daily if it showed your child’s real-time progress and updates?

• Yes

• No

13. Do you want a dedicated system page where you can view and track your complete past payment history/receipts?

• Yes

• No

14. Do you prefer viewing all past payment receipts digitally inside a system account rather than keeping paper receipts?

• Yes

• No

15. To receive monthly fee reminders, which way do you prefer?

• Automatic system alerts (Email/Notification)

• Manual WhatsApp messages from staff

1. To what extent does difficulty in recognizing surrounding objects affect your daily activities?

• High impact

• Moderate impact

• Low impact

2. How often do you require assistance from other people to identify objects in your environment?

• Frequently

• Sometimes

• Rarely

3. Have you experienced difficulty recognizing unfamiliar objects independently?

• Frequently

• Sometimes

• Never

4. In your opinion, are existing assistive technologies sufficient for supporting real-time object recognition?

• Sufficient

• Partially sufficient

• Insufficient

5. Have object recognition difficulties ever caused inconvenience or safety concerns in your daily life?

• Frequently

• Sometimes

• Never

6. How important is object recognition assistance for visually impaired individuals in daily activities?

• Very important

• Important

• Less important

Project Objectives

7. Do you believe that artificial intelligence can improve accessibility for visually impaired individuals?

• Strongly agree

• Agree

• Disagree

8. How beneficial would a real-time AI object recognition system be for daily use?

• Highly beneficial

• Beneficial

• Not beneficial

9. Would audio-based explanations help you better understand surrounding objects?

• Yes

• No

10. Do you think voice feedback can improve the usability of assistive technologies for visually impaired users?

• Strongly agree

• Agree

• Disagree

11. Would an AI visual assistant help increase confidence when navigating unfamiliar environments?

• Yes

• No

12. Do you agree that an AI-based object recognition assistant can improve independence for visually impaired individuals?

• Strongly agree

• Agree

• Disagree

13. Would you be interested in using an AI-powered assistive system for object identification in daily activities?

• Interested

• Slightly interested

• Not interested

Demographic Information

14. Which age category do you belong to?

• Below 18 years old

• 18 – 25 years old

• 26 – 40 years old

• Above 40 years old

15. What best describes your visual condition?

• Fully blind

• Partially visually impaired

• Low vision

1. Inefficient manual order management:

Small food businesses often manage customer orders using manual methods or messaging applications, which can lead to errors, missed orders, and slow processing that affects customer satisfaction.

2. Poor inventory monitoring system:

Many SMEs do not have a proper system to track stock levels, resulting in issues such as overstocking or running out of ingredients, which disrupts business operations and increases costs.

3. Lack of automated alerts and business insights:

Existing systems often do not provide smart features such as low stock notifications or sales analytics, making it difficult for business owners to make timely and data-driven decisions.

Objectives

1. To develop a web-based system for efficient order management.

The system will help small food businesses manage customer orders in a more organized and systematic way.

2. To design and implement an inventory management module.

The system will track stock levels and help business owners manage inventory more effectively.

3. To implement smart features such as low stock email alerts and sales analytics.

The system will notify users when stock is low and provide sales insights to support better business decision-making.

QUESTIONNAIRE

Section A: System Usability

1. The system is easy to use.

☐ Agree ☐ Disagree

2. The system interface is clear and user-friendly.

☐ Agree ☐ Disagree

3. The system is easy to navigate.

☐ Agree ☐ Disagree

Section B: Order Management

4. The system helps manage customer orders efficiently.

☐ Agree ☐ Disagree

5. The system reduces errors in order processing.

☐ Agree ☐ Disagree

6. The order process is clear and easy to understand.

☐ Agree ☐ Disagree

Section C: Inventory Management

7. The system helps track stock levels effectively.

☐ Agree ☐ Disagree

8. Low stock items can be easily identified in the system.

☐ Agree ☐ Disagree

9. The system improves inventory management compared to manual methods.

☐ Agree ☐ Disagree

Section D: Smart Feature (Email Alert)

10. The system provides automatic low stock alerts.

☐ Agree ☐ Disagree

11. Email notifications for low stock are useful for business management.

☐ Agree ☐ Disagree

12. The alert system helps prevent stock shortages.

☐ Agree ☐ Disagree

Section E: Sales Analytics

13. The system provides useful sales information.

☐ Agree ☐ Disagree

14. The system helps identify best-selling products.

☐ Agree ☐ Disagree

Section F: Overall Satisfaction

15. I am satisfied with the overall performance of the system.

☐ Agree ☐ Disagree

1. The current attendance process for security guards is still handled manually using paper records, making it difficult to monitor attendance efficiently and increasing the risk of inaccurate or missing records.

2. Security patrol reports are currently written manually in logbooks, which leads to inefficient documentation management and difficulties in tracking previous patrol activities and incidents.

3.There is no proper system to verify whether security guards have completed patrols at designated checkpoints, resulting in a lack of reliable proof and reduced effectiveness in patrol monitoring.

Objectives

1. To provide a digital attendance management system for security guards to improve attendance recording and monitoring processes.

2. To develop a centralized patrol reporting system for recording and managing security patrol activities more efficiently.

3. To build an RFID-based checkpoint verification feature to ensure security guards complete patrol rounds at designated locations systematically

Questionnaire:

Section A: Demographic Information

1. Position

• Security Guard

• Supervisor

• Manager

• Administrative Staff

2. Years of Working Experience

• Less than 1 year

• 1 – 3 years

• 4 – 6 years

• More than 6 years

3. Work Shift

• Morning Shift

• Evening Shift

• Night Shift

Section B: Current Method and System Needs

4. The current attendance recording process uses manual paper-based records.

• Yes

• No

5. Manual attendance recording makes it difficult to monitor staff attendance efficiently.

• Strongly Agree

• Agree

• Disagree

• Strongly Disagree

6. Attendance records are sometimes missing or inaccurate.

• Yes

• No

7. Security patrol reports are currently written manually in logbooks.

• Yes

• No

8. Manual patrol reporting makes it difficult to track previous patrol activities or incidents.

• Strongly Agree

• Agree

• Disagree

• Strongly Disagree

9. There is currently no proper system to verify whether guards complete patrols at designated checkpoints.

• Yes

• No

10. In your opinion, an RFID-based checkpoint verification system would improve patrol monitoring effectiveness.

• Strongly Agree

• Agree

• Disagree

• Strongly Disagree

11. A centralized digital system would improve attendance management and patrol reporting processes.

• Strongly Agree

• Agree

• Disagree

• Strongly Disagree

1. Data Privacy Risks: Since 98% of students send files to the shop’s WhatsApp and 2% use public PCs, private documents are often exposed in chat histories and on shared computers.

2. Financial & Material Waste: The shop loses money by absorbing 100% of the costs from ghost orders (students who never pick up) and accidental printing errors like costly color prints.

3. Inefficient Manual Workflows: Staff waste time counting pages by hand, tracking orders mentally, and writing prices on sticky notes, causing long queues and calculation mistakes.

   
   

Objectives

1. To develop a secure web portal for file submissions that protects user data privacy by automatically deleting student files once printing is complete. 

2. To implement a pre-payment locked workflow and default print settings to eliminate financial losses from uncollected orders and costly printing errors. 

3. To provide a centralized web-based Admin dashboard featuring an automated price calculator and digital order tracking to eliminate manual counting and paperwork.

Questionnaire

1. How do you usually submit your files for printing at the shop?

• WhatsApp message to the shop's number

• Log in to a public self-service PC in the shop

2. When using the shop's public PC, do you sometimes forget to log out of your personal accounts (e.g., WhatsApp Web, Gmail, Cloud Storage)?

• Yes, frequently

• Yes, occasionally

•  No, never

3. How concerned are you about your personal or confidential documents being left behind in the shop's chat history or PC downloads folder?

• Very concerned

•  Not concerned at all

4. How often do you accidentally print with the wrong settings (e.g., printing all 50 pages instead of 2 pages, or printing in color instead of black & white) when using the shop's PCs?

• Frequently

• Occasionally

• Never

5. If you place a printing order remotely (e.g., via WhatsApp) but realize you no longer need it, what do you usually do?

•  I still go to the shop, pick it up, and pay for it.

•  I cancel the order before they print it.

•  I do not collect or pay for the order.

6. Do you find yourself waiting in long queues because staff members have to manually count your printed papers and calculate the price?

• Yes, almost every time

• Only during peak hours/exam seasons

• No, the process is quick

7. Would you prefer using a secure web portal where you can upload files, select print settings, see an automatic price calculation, and pre-pay before collecting your documents?

• Yes, definitely

• No, I prefer the current method

8. How helpful is an instant price breakdown shown on your screen before you confirm a printing order?

• Very helpful

• Not helpful at all

9. When ordering remotely, do you want a digital receipt and a unique order code sent to your phone for quick verification at the counter?

• Yes, definitely

• It does not matter to me

• No

10. Do you prefer having an online tracking dashboard that shows the live status of your print job (e.g., "Pending", "Printing", "Ready for Pickup")?

• Yes, it saves me from waiting around the shop

• No, I do not mind waiting

11. To ensure your data privacy, do you want the system to send you an automatic notification confirming that your files are permanently deleted from the system after pickup?

• Yes, this gives me peace of mind

• No, I do not think it is necessary

12. When making payments through a printing portal, which payment method do you prefer to use?

• DuitNow QR / E-wallet (Touch 'n Go, GrabPay, etc.)

• Online Banking 

• Cash at the counter

13. Does a "Default to Black & White" setting on a printing portal help you avoid accidental and costly color printing mistakes?

• Yes, it prevents mistakes

• No, I double-check my settings anyway

14. If you use the in-store self-service PC, do you prefer a system that allows you to print directly by scanning a QR code on the screen using your phone instead of logging into personal accounts?

• Yes, that is much safer and faster

• No, I prefer logging into the PC

15. If a printing portal guarantees zero queues and securely protects your files, are you willing to use it for all your university printing needs?

• Yes, definitely

• No, I prefer the traditional WhatsApp/PC method

1) Inefficient Manual Defect Reporting Process Construction workflows are still largely recorded manually

2) Lack of Real-Time Location and Visual Documentation Manual reporting produces unreliable data

3) No centralised System for Tracking Defect Status and History

Objectives:

1) To design and Develop a mobile-friendly web-based platform for structured site defect reporting

2) To implement automated PDF report generation with standardised defect information

3) To provide a centralised dashboard for searching, viewing, and managing historical defect reports

Questionares:

==============================

1) What is your current role at EIC Advance Sdn Bhd?

- Site Worker / Labourer

- Site Supervisor

- Project Manager

- Others: ___________

2) How long have you been working in the construction / road maintenance field?

- Less than 1 year

- 1 – 3 years

- 4 – 6 years

- More than 6 years

===============================

3) How do you currently report site defects (e.g. potholes, damaged kerbs)?

- Verbally to supervisor

- Written on paper

- WhatsApp / messaging apps

- No formal reporting method

- Others: ___________

4) How long does it typically take to complete a defect report using your current method?

- Less than 5 minutes

- 5 – 15 minutes

- 16 – 30 minutes

- More than 30 minutes

5) Have you ever experienced situations where defect information was lost, incomplete, or miscommunicated?

- Never

- Rarely

- Sometimes

- Often

6) How often do site defects go unrepaired due to poor or delayed reporting?

- Never

- Rarely

- Sometimes

- Very often

7) How difficult is it to retrieve or refer back to a previous defect report using your current method?

- Not difficult

- Slightly difficult

- Difficult

- Very difficult

===============================

8) How important is it to have the defect's GPS location captured automatically when submitting a report?

- Not important

- Slightly important

- Important

- Very important

9) How useful would it be to attach a photo of the defect directly within the report?

- Not useful

- Slightly useful

- Useful

- Very useful

10) How important is it to be able to track the status of a defect report (e.g. pending, ongoing, done)?

- Not important

- Slightly important

- Important

- Very important

11) How important is it for the reporting system to work without requiring a login or account registration?

- Not important

- Slightly important

- Important

- Very important

12) If a digital defect report was automatically generated after submission (including photo, location, defect type, and status), how much time do you think it would save compared to your current process?

- No time saved

- Saves a little time

- Saves moderate time

- Saves a lot of time

13) What feature do you think is most important for a site defect reporting platform? (Select one)

- Auto GPS location detection

- Photo capture of defect

- Defect status tracking (pending/ongoing/done)

- Searchable report history

- Automatic report generation

===============================

14) How confident are you in using a web-based platform on your mobile phone for defect reporting?

- Not confident at all

- Slightly confident

- Confident

- Very confident

15) Overall, do you think a digital defect reporting system/platform would improve the efficiency of site defect management at EIC Advance Sdn Bhd?

- Strongly disagree

- Disagree

- Agree

- Strongly agree