You must write about: 

·        tips for effective time management 

·        benefits of effective time management for the team

·        your personal experience

and any other points that you think are important. 

Write 180-200 words. 

 

To start with, you should analyze one of your working days and note down everything you’ve done during it. Such simple tip will let you see the big picture of your actions. How do you think what chronophages you can reveal? 

 

For sure most of our time we spend replying to dozens of e-mails, messages, calls, etc. That’s why the first thing you should do is turn off all notifications on your mobile and computer and check them, for example, once in an hour. If one team member due to this trick saves at least 1 hour per day, you can easily count how many hours the whole team can save! 

 

Another point to remember is that you should manage tasks among your team members. For sure that’s not the case if someone is waiting for a new portion of work when at the same time the other team member is perplexed by his to-do list and has to pull all-nighters in order to meet the deadline. 

 

Thus, if you implement those recommendations, your team won’t fritter time away and you will always be on schedule or even run ahead of it. 

 

First of all, right work should be done by right person. If you assign some task to team member with zero experience, he would lose time on non-task-solving matters. And, of course, it will lead to unnecessary time loss. What you are need to avoid such situations is to determine who is more suitable for which work to make it in the shortest period with the best possible quality.

Another point is to make periodic checks if work runs smoothly. (In?)This way you can find when you are starting to fall behind schedule. One of the most popular way to do it is (a?) daily meeting with team members where they can rise some issues with theirs work. Also, you should encourage your subordinates to ask you directly when they are facing (i would prefer present simple here) problems with deadlines.

Last but not (the?) least, (is?) upfront planning. Of course, there is no guarantee that everything will go according your plan, but at least it can help you to make realistic prediction on how your team’s work will go. And don’t get upset! Sometimes things can go not according your plan in good meaning when your work has done earlier than you anticipated!

 

At the end, I want to say that those points really helped my team to stay on track every time. But that doesn’t mean that they are set in stone. The best way of time management is the one who benefits you the most.

By Maria

First, you need to set goals for your work and prepare a plan on how to achieve these goals successfully and on time. It is a good idea to start your working day with a daily plan. The plan gives you a good overview of how the day will pan out.

Second, I kindly recommend you use any calendar software. It really helps to manage your time through a lot of meetings and, of cause, to set up a deadline for a task.

And lastly, try to find where you waste your time. Maybe it is social networks, news and etc. So just try to minimize time on these activities during your working hours. 

So, if you implement all these small tips in your daily working routine you will quickly see the results.

Vika Nikanovich

 

Nowadays, we are all realizing that we eat up time. We try to work with a lot of cases simultaneously. But really, we only fritter away our time. 

 

First of all, you need to have plan of the day. When you will have the plan, you can successful stay on track and do not fritter the time away. We have introduced this rule in our team and we increased our performance on ten percent. 

 

Another point to remember is focus only on one issue. It can assist you successfully run into problems and do not lose your concentration. We have had the rule where we work with one issue at least fifteen minutes without any distraction. 

 

Last but not least, you need to provide an accurate forecast of deals which you would like to do during the day. You should not take a lot of things and shift them to another day. It can help not lose your concentration and keep track of spending time. 

 First of all, try to escape the lack of planning and plan every next day with bullets which should be done during the day.

Another point to remember is never prolonging the meeting: when it’s over it’s over. Just be on schedule!

And the last point from me is to try not to use any apps or checking on social media while working. Because it just eats up your time. And at the end of the day, you find yourself achieved nothing.

 
My personal tip is when I finish some task I praise myself with something that I like. It helps me not to procrastinate on something and to focus on the thing I do.
I pretty sure with my tips you will never miss the deadline and all your activities will run as smoothly as you hope. 

Volha Apolka

 

 

 

 

 

If you ask me I can tell that my team can manage its time successfully and choose to make high-value tasks a priority, finish them before the deadline, but also leave time for leading a healthy life. But how we can do that?

First of all, effective work requires upfront planning. Accurate planning is the first and the best of all time management techniques. Mainly it helps to organize your work properly and gives you a detailed insight into all the things you need to do. You should start from planning your daily, weekly and then monthly tasks, and you`ll realize that it`s really work! But you should not only plan your to do list but also define how much time you are going to spend on each task. If you ask me about the ways for work planning there are a lot of different tools, for instance various calendars and personal organizers, different time management apps, to-do-lists and so on.

Second, to be effective you should rank your tasks or prioritize. Do the most important tasks first, and then switch to less important. It will help you better organize your workflow and you will become more efficient. It’s very easy and effective, just try!

Finally, you should take a break between tasks. To stay focused and motivated you should allow some downtime between tasks. This little rest will help you to clear your head and sometimes to see the big picture. Out team usually do breathing and meditation exercises.

So, if you try to follow the tips above you`ll become more effective, stress relief and win more time for yourself.

Tatiana Komissar

First of all, time management differs related to type of job that needs to be done. For example, you can’t have the same time management for the project with need of creative approach and assembling process in the plant. What is interesting is that flexible time management for creative workers gives better results than rigid one. That’s mainly because different people have specific time periods when they can come up with fresh ideas and think outside the box.

Another point is that employers who work with flexible schedule are also benefitted because they can manage their own day for personal life and job related duties.

If talking about my experience, I always stay on track, work more productive and don’t feel frustrated due to bad results in my projects. The same is true for my colleagues too.

Thus, the one important thing is how effective you do your job and not when you do it.
Aram Manukyan

First, find your productivity zone. This is the time when your most productive, and then do something really important within this period.

Second, "eat the frog" - it means do at least one unpleasant and difficult task each day. This will allow you not to accumulate them.

Thirdly, use the 3 tasks and 2-minute rules. Choose and do at least 3 important things a day, so, you will get good progress soon. Also, if the task takes less than two minutes, do it immediately.

In the end, the one thing I love the most may be the communication hint. If you are often distracted in chats, do not answer immediately, wait 30 minutes, finish your work, and then reply. It is likely that in these 30 minutes a person will find a solution and you will save your time.

Finally, I will say that these are just a few techniques. So, think outside the box and try to study a few more ones. Then, your work will be definitely more efficient.


NOTE: 259 words

      First of all, what you need is to identify the most productive time of day for you. It should be at least four hours because small time intervals are not acceptable for continuous work. I have found that the time from 10 a.m. till 2 p.m. is the most effective period for work for me. 

      Second, create your to-do list and set the most difficult and important tasks to your most effective working hours. The thing why you should do this is that it helps you to do these tasks as fast as you can and then you could finish other ones with less efficiency. 

     Finally, just find time to rest every hour even if you have urgent tasks. Tiredness reduces your productivity, and sometimes it makes sense to have a small time-break and then finish the task.

     Thus, I hope these techniques will help you to be under control in any situation and manage your time effectively.

 

First of all, you should learn to recognize and then focus on that 20 percent. It’s the key to making the most effective use of your time. 

 

Second, be careful when using this idea. There is a common misunderstanding that the numbers 20 and 80 must add to 100. They don’t! 20% of your work could create 10% of result or 50%, or 80%, or 99%. Also recognize that the numbers don’t have to be 20 and 80 exactly.

 

Finally, in opposition to spending hours doing unimportant or low-priority tasks you should delegate them and focus on more important and difficult. They might consume more time, but outcome can be essential. No matter how easy it might seem to do simple and small things first, always do the difficult tasks first.

Sergey K.

First, ourt team starts with upfront planning. Together with our stakeholders we create to do list for every two weeks. Every day we give an update to each other. So, we can easily stay on track with our scheduler.

Second, it is very important to organized working day properly in order not to fritter the time away.  Tomato method is my favorite approach when I need to do a routing work. The key idea is to take a timer, set it for 25 minutes and work without distraction. After one “tomato” you should take a five minute break, and after 4 “tomato” take a break for half an hour. Benefits of this practice is in combination of active work and rest.

Finally, don’t let your phone run your life. I  often interrupted my real work to check my calls and social platform. One of the approaches that helped me to get rid of procrastination on tasks is to turn on airplane mode on the phone. Avoiding distractions allows me to concentrate.

Thus, with this simple but important techniques our team has been performing more effective(?ly).  

Natallia Drazdova

 

And our team should too. When every team member values their own time and time of their colleagues, the workflow becomes more linear, processes go smoothly, meetings look more meaningful and less time-consuming, efficiency grows, deadlines are met. So let me share some ideas that help you and your team save time and be more effective.

 

First of all, prioritize your tasks. Keep in mind the Parretto principle and do more by doing less.f

 

Second, by failing to prepare, you are preparing to fail. Don’t jump down to business without upfront planning and a clear understanding of how to do that the best way possible.

 

Finally, ask for help. Most likely that the problem you are fighting with is not unique and some of your colleagues have already faced it. You don’t have to reinvent the wheel. Ask for advice and benefit from collaboration.

 

These three tips were a start point for me on the way of organizing my time and they benefited me a lot. Hope you find these tips useful. Sure you find this article worth your time.

Stanislau L.

Has your team ever fallen behind the schedule? Is ‘stewing hot potatoes’ right before release is a familiar thing for you? If your answer is ‘yes’, this article is for you. Here you can find some useful tips how to be always on track and forget what ‘procrastination’ means.

 

First of all, remember that upfront planning is already the half of all success. Mainly it helps to organize your work properly and gives you a detailed insight into all the things you need to do. What I suggest is to have planning session once a week with (the) whole team, customer and stakeholders to stay on track and be under control.

 

Another point to follow is accurate estimations and prioritizing. It will help you better (to) organize your workflow (better) and become more efficient and flexible. Moreover, don’t try to deal with all issues by yourself. Remember that delegation really works 

 

Finally, if you want the team to be focused and motivated, I suggest organizing team buildings every 3 months. Believe me that the common rest will benefit you project.

 

Hope you find these 3 nontrivial tips useful and worth your time spend on reading the article. I am sure you will be on the top of the effective time management in near future if start to follow my advice.

First, set a certain time limit, such as an hour or two. Then try to complete the task in the allotted time and feel the excitement as you do it. Also, use software tools to manage your time.

Second, start with the most important tasks in the morning. You have the most energy in the morning, so you will be able to complete your tasks with quality and competence. In addition, feeling accomplished in the first place will make the rest of the day much better.

Third, apply delegation and outsourcing. You can't do everything alone, so relax and delegate. This allows you to focus on larger projects or more complex tasks.

Finally, avoid perfection. As the saying goes, don't let the best be the enemy of the good. Use your time wisely, but also make time to relax so you can be motivated throughout your life.

Why is it important for employers that employees have time management skills? The reason why managers like to work with such employees is they want to work with subordinates who are on time for work, can accurately time their tasks, meet deadlines, and are able to prioritize and plan their workday. Here are a few techniques that we have successfully applied in our project. 

First of all, you should write all your tasks and prioritize them. Usually, it helps you see the big picture. Rank tasks as A priority if they are urgent and important; as B if they are important but not urgent; as C they are unimportant but urgent; as D if they are unimportant and not urgent. Try to complete the tasks with priority A first. Then B. And if you still have free time - C tasks. As practice shows, you shouldn't fritter the time on tasks with priority D. 

Another useful point calls "eat the frog first". The main idea of that is to do the most unpleasant thing first. After completing it, the other tasks will seem easy.

Last but not least method we used was Pomodoro technic. You should split your work into 4 pieces by 30 minutes that are called "promodo". Each of them consists of 25 minutes of intense and highly-concentrated work on a single task, and 5 minutes of rest. Then make a 30 minutes pause for a big rest. 

We tried many different techniques in our work. And in my opinion, those listed here are the most productive of all. 

First of all, any project requires a forecast planning. Even a raw plan enables you to understand the project complexity and to roughly estimate a required time.

Second, when the plan is ready what do you need to do is to prioritize your tasks. The right prioritization saves you tons of time and nerves. Sometimes, trivial (on the first look) and not important tasks can take huge amount of time with an almost zero result. 

Finally, you should set milestones to understand the project is on track and you have not failed schedule. So, at any moment you will be able where you are and where you are going to be tomorrow.

As conclusion I can say that all that you need to do is to plan, to prioritize and to set milestones.