SIA Hybrid Team Collaboration (ALP) [4-7 Oct] by Capelle

What to do?

capellecpl — 2021-10-02 07:53:09 UTC

As an Individual:
Identify an area to apply insights, as an individual

To improve personal productivity, communicate, collaborate or build trust with others

Individual (Example)

capellecpl — 2021-10-02 07:53:09 UTC

Name:

Challenge faced:
Body ache

Objective of action plan:
Take care of well-being

Action:
Take regular screen /movement break every 30 min instead of sitting in front of screen all day

What to do:

capellecpl — 2021-10-02 07:53:09 UTC

With the team:
Identify an action that you will suggest to the team and work towards implementing it to improve hybrid teamwork

Example

capellecpl — 2021-10-02 07:53:09 UTC

Name:

Challenge faced:
Collaborating as a team

Objective of action plan:
Improve collaboration

Action:
Suggest to team to try out a particular collaboration tool for XYZ kind of work

capellecpl — 2021-10-02 07:53:09 UTC

Scan this QR code to get here

geoffreygoh — 2021-10-07 00:50:29 UTC

We meet in about ONE month's time from 7 Oct 2021

Individual

geoffreygoh — 2021-10-07 02:05:51 UTC

Name: Sim TSE’JONG

Challenge faced: To show more/take personal interest in others at the workplace.

Objective of action plan:
To build more trust and foster a better work relationship with colleagues.

Action:
Try to have more informal chats, other than talking only about work and/or tasks.

Team

geoffreygoh — 2021-10-07 02:06:04 UTC

Name:

Challenge faced:

Objective of action plan:

Action:

Individual

2021-10-07 02:11:55 UTC

Name: Avalynn Chiang

Challenge faced:
Shoulder aches

Objective of action plan:
Improve on well-being

Action:
5 min stretch before starting work

Team

2021-10-07 02:12:17 UTC

Name:
Avalynn Chiang

Challenge faced:
Different experience for onboarding on WFH, less 'warm'

Objective of action plan
Get to know team members better

Action:
Occasional casual chat on Teams to try to get to know team

Individual

2021-10-07 02:12:57 UTC

Name: Cheyenne Aw

Challenge faced:
I feel less energized when working from home due to minimal movements within home and face-to-face interactions with colleagues.

Objective of action plan:
Boost my energy level for recharge to stay focused and more active at work when work from home.

Action:
Incorporate regular exercise into my routine.

Individual

2021-10-07 02:13:00 UTC

Name: Lalita

Challenge faced: Lack of Physical fitness.

Objective of action plan: Dedicate a time for a run/Workout

Action:

Team

2021-10-07 02:13:13 UTC

Name: Cheyenne Aw

Challenge faced:
In hybrid work setting, there has been lack of social interactions among colleagues unlike in a physical office environment. As such, the daily work routine has became a tactical routine and less of human touch.

Objective of action plan:
Establish better rapport with the team

Action:
Organize informal virtual chit chat sessions with the team of staff who I have to manage

Team

2021-10-07 02:13:38 UTC

Name: Lalita

Challenge faced: Lack of Face to face Interaction

Objective of action plan: Increase in team bonding

Action: Switch on the camera once in a while during the meeting

Individual

2021-10-07 02:13:39 UTC

Name: Aik Fun

Challenge faced: With routine/scheduled/ad-hoc tasks/enquiries of disparate scopes, of different intensities and urgencies, of project and operational nature, I can face very long working hours, disruption from concentration and eventually burnt out.

Objective of action plan: To have a reasonable balance, while not being perceived as incompetent or irresponsible.

Action:
1. To have short breaks in between working hours.
2. To stop entertaining to requests after working hours (say, 7pm), and to wrap up and logoff asap.
3. To share/vent own status/issue/concern/resentment/frustration/achievement with close buddies, aiming to rest socially and emotionally.

Individual

2021-10-07 02:13:49 UTC

Name: Levin

Challenge faced:
Lack of motivation

Objective of action plan:
Find something new to do and explore

Action:
Visit a new site every week and sign up for new hobby and interest.

Individual

2021-10-07 02:13:55 UTC

Name: Lindy Lim Cuiwan

Challenge faced: The lack of interaction with new teammates who had joined the team during the pandemic period

Objective of action plan: To have intentional chats and small talks with teammates before the start of meetings and discussions.

Action:

Individual

2021-10-07 02:14:09 UTC

Name: Hamidah Hassan

Challenged Faced: Difficulty to disengage from work when you are available on so many digital channels (email/teams/whatsapp/mobile phone

Objective of action plan: to have a clear separation between work and non work hours

Action: to try to switch-off mentally and physically from work related matters after working hours and on weekends to take time for self-care and to indulge in other activities by myself or with family to break the monotony of work

Individual

2021-10-07 02:14:13 UTC

Name:
Janna Giam

Challenge faced:
Lack of sensory rest

Objective of action plan:
Reduce non-essential usage of electronic devices, find time and space to recharge

Action:
Set a cut-off time to disconnect from work, focus on meals without the distraction of digital devices, engage in breaks (short nature walks after work, etc.)

Team

2021-10-07 02:14:23 UTC

Name: Levin

Challenge faced:
Long meetings on administrative matters

Objective of action plan:
Have a break and stay focus.

Action:
Set meetings to be not more than 30min per session with agenda all laid out.

Team

2021-10-07 02:14:32 UTC

Name: Lindy Lim Cuiwan

Challenge faced: Lack of facetime with teammates, resulting in the lack of strong bonds and relationships within the team.

Objective of action plan:

Action:

Team

2021-10-07 02:14:48 UTC

Name: Schedule/Re-accommodation

Challenge faced: Loss of face time and pantry.

Objective of action plan: To strengthen rapport.

Action: Have more frequent sessions with team or individual team member, to share personal status/well-being, concerns/issues, and, background.

Team

2021-10-07 02:14:54 UTC

Name:
Janna Giam

Challenge faced:
Lack of face-to-face interaction in the onboarding of new team member

Objective of action plan:
To ensure new team member is kept engaged

Action:
Physical team welcome, virtual introductory session with cameras on, starting each briefing with a short 3-min casual conversation

Individual

2021-10-07 02:15:00 UTC

Name: : Lee Lay Hoe

Challenge faced: facing the laptop for too long

Objective of action plan: energy management

Action: apply the 20 min, 20 sec and 20m rule

Team

2021-10-07 02:16:09 UTC

Name: Hamidah Hassan

Challenge faced: To have more fruitful and effective discussions amongst the team members of the different task force that I am in

Objective of action plan: To engage team members and give clear direction for follow-up action so make effective use of time

Action: Give Team members heads up prior to meetings and discussions so they can be more prepared hence making more productive use of time

Team

2021-10-07 02:16:43 UTC

Name: Lee Lay Hoe

Challenge faced: these are sessions introduced thru Agile working method - daily standup and retrospective session. These are good. Want to keep.

Objective of action plan: to make daily standup and retrospective sessions meaningful and productive

Action: to find ways to finetune the daily standup and retrospective sessions.

Individual

2021-10-07 02:17:45 UTC

Name: Terence Chew

Challenge faced: Blurring of time between work, self and family

Objective of action plan: Better time management

Action: Set schedule and alarm to compartmentalize

Team

2021-10-07 02:18:19 UTC

Name: Terence Chew

Challenge faced: Daily work sharing is mundane

Objective of action plan: Generate enthusiasm & camaraderie

Action:
Proposed - Feedback received

Everyone to turn on video during Toolbox to be able to see how everyone is doing especially for those who have been away from office -> not sure whether everybody in comfortable with video on..
Rotational rostered sharing so that it can ease Lennard’s coordination effort -> think rostering will be more difficult seeing the variability of the attendees so far.
Limit of individual sharing to max of 10 min so that everyone can voice out / highlight anything that may be of concern during their daily work -> duration is up to the individual sharing. We did not set any limits so as to not discourage sharing.
Beside sharing of daily work done, give the person sharing the option to showcase his project or work done or solicit for feedback on certain matters in a psychologically safe environment, maybe good forum to onboard newbies -> this contradicts with the previous item. Anyway, we are already doing this somewhat. During the update, if we see value in everybody knowing the subject we will encourage the person to do a more detailed sharing.
Dissemination of asynchronous information through Daily Toolbox Meeting Teams chat to allow catch up for those who were not able to make it for the meeting -> good idea.

Individual

2021-10-07 02:18:38 UTC

Name: ChenChia

Challenge faced: To improve personal productivity

Objective of action plan: To complete tasks before schedule and reduce the number of backlogs.

Action: Set specific time window to reply to emails and messages so as to stay focus on the current task.

Team

2021-10-07 02:20:02 UTC

Name: Chen Chia

Challenge faced:
Collaborating as a team. Lack of facetime.

Objective of action plan:
Get to know team member better and build relationship.

Action:
Plan physical or virtual facetime regularly.

Individual

2021-10-07 02:31:14 UTC

Name:

Challenge faced:

Objective of action plan:

Action:

Team

2021-10-07 02:32:41 UTC

Name:

Challenged faced:
Collaborating as a team

Objective of action plan:
Improve collaboration

Action:
Suggest to team to try out a particular collaboration tool for XYZ kind of work

Individual

2021-10-07 02:34:00 UTC

Name:

Challenge faced:
Getting fat and feeling lethargic
Objective of action plan:
To improve energy levels and productivity
Action:
Building a habit of exercising - running and lifting

Team

2021-10-07 02:34:42 UTC

Name:

Challenged faced:
Collaborating as a team

Objective of action plan:
Improve collaboration

Action:
Inculcating an open culture. To speak up about technical opinions, admin matters etc without fear of making mistakes or being judged.

Individual

2021-10-07 02:59:04 UTC

Name: Ashraf

Challenge faced: Work spilling over into personal time

Objective of action plan: Set cut-off times for work

Action: Practise time-blocking for tasks where I set aside e.g. 15min/30min to complete a particular task and close emails and chats during that time. This has helped me focus and get deep work done without interruptions, and end work on-time.

Team

2021-10-07 02:59:31 UTC

Name: Ashraf

Challenged faced:
Reduced interaction and camaraderie

Objective of action plan:
To improve team dynamics through closer bonds

Action:
Institute a virtual "pantry" time for catch up and chit-chat to get to know each other better to increase trust.

Individual

2021-10-07 03:11:56 UTC

Name: Eugene Sim

Challenge faced: Physical well-being e.g. back pains from poor ergonomics at home.

Objective of action plan: Improve physical well-being.

Action: Take movement breaks and practice stretching exercises.

Team

2021-10-07 03:14:19 UTC

Name: Eugene Sim

Challenge faced: WFH is unconducive in getting to know new colleagues in a remote work arrangement.

Objective of action plan: Making new colleagues feel welcomed.

Action: Introduce and welcome new colleague at least via a Teams meeting.

All-Remote Workforce

geoffreygoh — 2021-11-10 14:02:13 UTC

GitLab's tips for a productive all-remote workforce

https://www.youtube.com/watch?v=CsLswGz6J5s

Are You Ready For The Future Of Work

geoffreygoh — 2021-11-11 01:06:28 UTC

https://www.mewatch.sg/watch/Why-It-Matters-S4-E7-Are-You-Ready-For-The-Future-Of-Work-173396

geoffreygoh — 2021-11-11 02:37:01 UTC

geoffreygoh — 2021-11-11 02:37:17 UTC

geoffreygoh — 2021-11-11 03:12:12 UTC

geoffreygoh — 2021-11-11 03:14:24 UTC