High School Email Protocol by Glenn Chapin https://padlet.com/gchapin/xya4nn48nye2 Let's identify strategies to ensure email in our division is as productive as possible. Please post a note or comment on your colleague's entries. en-us 2017-08-27 19:39:52 UTC 2020-05-28 09:04:35 UTC hello@padlet.com https://padlet-assets.s3.amazonaws.com/icons/Lovecoffee.png My Needs: gchapin https://padlet.com/gchapin/xya4nn48nye2/wish/182991442 1. A cc: doesn't count as communication; if you need action or a response, be sure to include me in the To: line (schoolwide expectation)
2. Please don't cc: me unless I need to be directly informed of matter or I need to take action...
3. If I haven't been able to respond in a day or two, please resend and I'll get the message :)]]> 2017-08-27 19:44:29 UTC https://padlet.com/gchapin/xya4nn48nye2/wish/182991442 DO NOT REPLY ALL https://padlet.com/gchapin/xya4nn48nye2/wish/183068426 Unless it is truly necessary]]> 2017-08-28 09:41:27 UTC https://padlet.com/gchapin/xya4nn48nye2/wish/183068426 If it take you more than one paragraph to explain something than you should probably go talk to the person instead of sending an email. cook_micah https://padlet.com/gchapin/xya4nn48nye2/wish/183068624 2017-08-28 09:43:22 UTC https://padlet.com/gchapin/xya4nn48nye2/wish/183068624 Clear guidelines for parents and students regarding expectations about teachers replying to their e-mails out of school time (from 4 pm to 9 am or during weekends and holidays) https://padlet.com/gchapin/xya4nn48nye2/wish/183068838 2017-08-28 09:45:27 UTC https://padlet.com/gchapin/xya4nn48nye2/wish/183068838 If you cannot respond to an email within 48 hours you need to respond with acknowledgement that you receive the email and will get back to the person. This helps people from feeling ignored. Also, if you are out of the office and cannot respond in a normal amount of time, please set an out-of-office notification so people aren't frustrated with lack of response. https://padlet.com/gchapin/xya4nn48nye2/wish/183068971 2017-08-28 09:47:19 UTC https://padlet.com/gchapin/xya4nn48nye2/wish/183068971 Lists/Groups https://padlet.com/gchapin/xya4nn48nye2/wish/183068994 Can we make sure that we´re in the correct email lists/groups right now in the beginning of the year? I don´t want to find out in December that I´m not getting emails for a certain grade level that I´m teaching.]]> 2017-08-28 09:47:33 UTC https://padlet.com/gchapin/xya4nn48nye2/wish/183068994 Professional Writing https://padlet.com/gchapin/xya4nn48nye2/wish/183069039 No all caps lock (I feel like you're yelling at me), there should be a greeting and appropriate structure. Someone like Minu or anyone else who might have to send the same type of email and just need to change name or date could maybe learn to use the Gorgias template extension. It just looks so much more professional than a one or two-line shout.

]]> 2017-08-28 09:48:14 UTC https://padlet.com/gchapin/xya4nn48nye2/wish/183069039 Something I´ve found worked last year was a quick chat with the faculty member instead of an email and then if they say, "shoot me an email to remind me of the action we agreed on" I just email a short reminder mdezerne1_1 https://padlet.com/gchapin/xya4nn48nye2/wish/183069040 2017-08-28 09:48:15 UTC https://padlet.com/gchapin/xya4nn48nye2/wish/183069040 Cc. only for record. mr_santi1 https://padlet.com/gchapin/xya4nn48nye2/wish/183069197 2017-08-28 09:49:57 UTC https://padlet.com/gchapin/xya4nn48nye2/wish/183069197 When we are sending an email about a student, ensure we only use initials in the subject line instead the student's name mr_wager1 https://padlet.com/gchapin/xya4nn48nye2/wish/183072331 2017-08-28 10:21:32 UTC https://padlet.com/gchapin/xya4nn48nye2/wish/183072331