Inquiries for Box Closed System Meeting Oct 17th by Nancy Hartman https://padlet.com/OPS_processes/xm6zlj77abky5pqa Please share your questions (i.e., what you want/need to know) regarding the shift to a "Closed" system in Box Administration en-us 2023-10-12 14:58:54 UTC 2026-06-10 14:07:07 UTC hello@padlet.com Waterfall Permissions nancyhartman https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2743795780 How will waterfall permissions be impacted by a closed system?

Flow down of permissions 
--Access Level & User Type ]]> 2023-10-12 15:01:25 UTC https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2743795780 New Post Instructions nancyhartman https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2743870436 To add a new post, just click on the "+" at the bottom-right corner of the screen. You can add a title, description or you can link to a document, website, etc.]]> 2023-10-12 15:49:29 UTC https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2743870436 Up or down-Voting a Post nancyhartman https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2743877397 To up-vote or down-vote a post, just click on the thumbs up/down icons in the bottom-left corner of a post]]> 2023-10-12 15:53:52 UTC https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2743877397 Making Comments on Existing Posts nancyhartman https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2743886810 To comment directly on another post, you can either create a new post (which will create a new bubble) or you can click on the speech bubble icon in the bottom-right corner of a post to add a comment.]]> 2023-10-12 16:00:22 UTC https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2743886810 Options for Open versus Closed nancyhartman https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2744063227 If Closed - is it all Closed or some folders ]]> 2023-10-12 18:10:23 UTC https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2744063227 Folder Structures nancyhartman https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2744082126 2023-10-12 18:24:40 UTC https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2744082126 How should folders be organized? nancyhartman https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2744083400
  • What do we currently use as an approach for organizing structures and is that still applicable?
  • What are some of the challenges or limitations we have seen with what we’ve done and what to do in Box to avoid that.

    • ]]>     2023-10-12 18:25:43 UTC https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2744083400     Naming Conventions nancyhartman https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2744084238
  • Naming conventions other items we should be thinking about to provide context to folders (e.g. meta data elements / folder and file attributes - tagging 

    • ]]>     2023-10-12 18:26:26 UTC https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2744084238     Other Topics nancyhartman https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2744086271 What else do you think we should discuss with them on this topic to get clarification and learn about options to consider ]]> 2023-10-12 18:28:11 UTC https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2744086271 Contracts Naming Conventions Document nancyhartman https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2744087823 2023-10-12 18:29:38 UTC https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2744087823 Contracts Permissions Guidance nancyhartman https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2744088646 2023-10-12 18:30:25 UTC https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2744088646 Permissions Use Case https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2749425093 Need an understanding of permission hierarchy and what is possible. For example:
    I want to be able to create a top level folder called "Project ABC" and assign all team members to have access. I do not want those permissions to flow down to subfolders created so only people on that project can view content under that top level folder. Then I want to create one subfolder called "Managers Only" and limit only managers on Project ABC to have access to that. Is this type of authorization possible?]]>     2023-10-16 18:57:12 UTC https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2749425093     POV for Open to Closed System nancyhartman https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2749519229 From what perspective do we want to work through the open/closed transition:
    1. IT POV (IT determines the folder structures)
    2. End-user POV (Content owners manage transition with IT support)

    What support will we need from Box team?]]>     2023-10-16 20:13:23 UTC https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2749519229     Open to Closed Structure Overview-Meeting Video nancyhartman https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2753121867 Be sure to select the "Not part of Box Corporate" option and then log into box using Duo.]]> 2023-10-18 17:21:58 UTC https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2753121867 POV Open to Closed nancyhartman https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2756471383 Will take it from the end-user perspective --with IT recommendations/support]]> 2023-10-20 16:22:07 UTC https://padlet.com/OPS_processes/xm6zlj77abky5pqa/wish/2756471383