Writing your Data Management Plan by UoM Research Data Management https://padlet.com/uomresearchdata/datamanagementplan - a Q&A Session en-us 2021-06-01 09:19:01 UTC 2023-03-28 13:20:21 UTC hello@padlet.com Q: I'm conducting interviews via Zoom, is there any guidance that I should be following? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737259 A: Yes, the Research Governance and Integrity team have produced guidance for researchers using Zoom.

There is also a useful FAQ to address other queries you may have about continuing research whilst working remotely.

]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737259 Q: Where can I store personal data? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737260 A: We recommend researchers use the University of Manchester's Research Data Storage (RDS) wherever possible as it offers up to 8TB of robust, managed, secure, replicated storage for each research project.

You may need to contact your supervisor to discuss being accessing their RDS share as only staff are able to apply for space on RDS.

To learn more about RDS, see the RDS Service introduction: http://www.rds.itservices.manchester.ac.uk/

]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737260 Q: How do I licence my data for reuse? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737262 Licensing research data makes it clear to others what they can and cannot do with your research data – protecting your rights and maximising re-use.

The most common licenses applied to data are Creative Commons licences which are recognised around the world. You can choose the most appropriate licence for your data on the Creative Commons website.
]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737262 Q: What is personal data? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737263 Personal data is information that relates to an identified or identifiable individual. What identifies an individual could be as simple as a name or a number or could include other identifiers such as an IP address or other factors.

The Information Commissioner's  Office provides useful information about personal data.

For further support, you can contact the University's Information Governance Office]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737263 Q: Is a DMP needed for every project? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737266 A: Yes. Every project carried out at the University requires a data management plan. ]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737266 Q: Can I make changes to my plan once I have completed it? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737267 A: Yes, in fact we would encourage you to do this!

Your DMP is designed to help guide you through your research project. Aspects of the plan may change as your research develops.

We advise you to make it clear where you have made changes as you go along. This will help you to keep track of what you have done so far and what you still need to do during your project.]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737267 Q: I've never created a DMP before, where do I start?! uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737269 We have written a blog post that gives you all the help you'll need to get started with DMPonline

You can also find examples of DMPs cretaed by University of Manchester researchers. Go to 'My Dashboard' and scroll down to the University of Manchester's Plans section. This provides a searchable list of all plans that have been made public.]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737269 How do I register on DMPonline? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737270 If you go to DMPonline (https://dmponline.dcc.ac.uk/) you can register using your University email address and link this to your university login. Make sure you select University of Manchester as your institution. If you have any problems, contact us at researchdata@manchester.ac.uk ]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737270 What guidance is available about how to store data digitally and how/where to record audio data storage? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737271 Our website has lots of information about how to store digitally and about storage https://www.library.manchester.ac.uk/using-the-library/staff/research/research-data-management/ Also DMPonline has guidance next to each question that will point you in the right direction]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737271 How do I manage data that I need to move across to different platforms for analysis? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737272 The Specialist Library Support team can help with this https://www.library.manchester.ac.uk/using-the-library/specialist-library-support/ as can Research IT https://www.itservices.manchester.ac.uk/research/]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737272 Where can I find guidance on encryption? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737273 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737273 Would a voice recording count as 'identifiable data'? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737274 Yes, a voice may be identifiable even if the recording doesn't contain any other data about the individual. Make sure you have informed consent from the participant - the Information Governance team can help you with consent forms https://www.staffnet.manchester.ac.uk/igo/
Also make sure any recordings are encrypted]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737274 Where can I find Zoom guidance uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737275 Research Governance and Integrity have provided FAQs on using Zoom here http://documents.manchester.ac.uk/DocuInfo.aspx?DocID=48888 ]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737275 Can I use my iPhone to take recordings? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737276 Guidance on security around taking recordings of participants can be found here. If you have any further queries, please contact us at researchdata@manchester.ac.uk http://documents.manchester.ac.uk/display.aspx?DocID=38446]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737276 What if I need more storage space? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737277 You can request more storage space from IT. The link to the form to request this can be found here https://www.library.manchester.ac.uk/using-the-library/staff/research/research-data-management/working/storage/]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737277 How does Data management plan work with propriety and patent? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737279 The DMP asks about Intellectual Property Rights and provides guidance on this. If you need further guidance, we can advise: researchdata@manchester.ac.uk]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737279 How long does it take to create a DMP? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737280 If you find the prospect daunting, you can start by completing each question with a basic amount of information and then request a review so we can provide guidance. This approach would likely take a couple of hours.]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737280 How do I store consent forms during Covid? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737282 We recommend digitising forms and storing them on Research Data Storage (RDS) or your P Drive if you do not have access to RDS. Ensure these are stored in a separate area to your data. This is the most secure way to store them. Paper copies are vulnerable to loss or damage.]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737282 How early should I start the plan? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737283 As early as possible! You can update your plan as you go along but starting early will help you to ensure you follow good practices from the outset.]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737283 Is there university guidance for information on data retention policies? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737284 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737284 What are the options to store the data in the university? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737287 We recommend researchers use the University of Manchester's Research Data Storage (RDS) wherever possible as it offers up to 8TB of robust, managed, secure, replicated storage for each research project.

You may need to contact your supervisor to discuss being accessing their RDS share as only staff are able to apply for space on RDS.

To learn more about RDS, see the RDS Service introduction: http://www.rds.itservices.manchester.ac.uk/

If you are not given access to RDS, you can use the P Drive for storage as this is backed-up daily. Please ensure that any personal or sensitive data is encrypted. .You can find out more about encryption here: http://www.itservices.manchester.ac.uk/cybersecurity/advice/encryption/ 

]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737287 How can I share with collaborators or transcription services? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737288 We recommend using Onedrive for Business as a secure space to collaborate as well as store sensitive or personal data.

]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737288 Can I take verbal consent from participants? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737289 We recommend consulting the Information Governance Office as they can advise and support you in consent practices. They can be contacted here: information.governance@manchester.ac.uk]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737289 Where can I find training on different software? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737290 The Library runs Software Carpentry courses which can be found here: https://www.staffnet.manchester.ac.uk/staff-learning-and-development/academicandresearch/practical-skills-and-knowledge/it-skills/research-computing/research-courses/
Also, the Cathie Marsh Institute have a mailing list you can sign up to for updates on upcoming training https://www.cmi.manchester.ac.uk/connect/contact/mailing-lists/]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737290 Where can I find a DMP template? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737292 Follow this link- https://dmponline.manchester.ac.uk for the DMP template, or you can access it via the Library website here https://www.library.manchester.ac.uk/using-the-library/staff/research/research-data-management/planning/
Nobody can see this until a review is requested, so feel free to use it as a draft whilst you are working things out.

]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737292 How long will it take for my DMP to be reviewed, if I request a full review? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737296 We aim to complete reviews within 10 working days but can prioritise your review if you have an imminent deadline (for example for a funder or ethics application) - just let us know by email researchdata@manchester.ac.uk when you request the review.]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737296 Is there guidance for how much storage I will need? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737297 Research staff can apply for Research Data Storage (RDS), and will be given up to 8TB of storage for each research project. Please contact Research IT for further information http://ri.itservices.manchester.ac.uk/rds/  ]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737297 Where can I find more information about recognised metadata standards within disciplines? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737304 Standards can be found on https://fairsharing.org/ or http://rd-alliance.github.io/metadata-directory/standards/ ]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737304 Where can I find more information about data access statements? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737305 Data access statements (The University of Manchester Library)]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737305 Where can I get help with creating consent forms? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737306 The Information Governance Office can support you in creating your consent form:
https://www.staffnet.manchester.ac.uk/igo/]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737306 How can I get my DMP reviewed? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737308 If you would like us to review your data management plan (DMP), please click the ‘Request feedback’ button in the ‘Request feedback’ tab within your plan on DMPonline.]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737308 At what point in your research do you have to submit your DMP, is this the same time as ethics application? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737309 You can create your DMP at any stage. The ethics form may ask for evidence of a DMP, either a downloaded and attached version or just the DMP number which can be found as five digits in the DMP URL. Alternatively, you may need to attach your DMP to a funder application.]]> 2021-06-01 09:19:01 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1575737309 What are the hallmarks of a good DMP? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1617547007
  • Read the questions and guidance carefully before answering.
  • It doesn't have to be a long document, be as concise and clear as you can
  • Make sure you put the right information in the right section - this will make it easier for funders to read
  • Once you have written it, read through it again to see if there are any gaps. It should provide a complete picture of what you will do with your data.
    • ]]>     2021-06-21 12:29:58 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1617547007     Useful links uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/1617558888 Research Data Management contact details:

    researchdata@manchester.ac.uk 
    Twitter: @UoMLibResearch 

    IGO: https://www.staffnet.manchester.ac.uk/igo/ 

    Ethics and Integrity: https://www.staffnet.manchester.ac.uk/rbe/ethics-integrity/

    Research Ethics: https://www.staffnet.manchester.ac.uk/rbe/ethics-integrity/ethics/ 

    IT Services: https://www.itservices.manchester.ac.uk/ 

    Research FAQs: https://www.staffnet.manchester.ac.uk/coronavirus/faqs/research/ (e.g. sections on: Data Collection; Personal Data Storage)

    ]]>     2021-06-21 12:38:11 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/1617558888     How long should I retain my data for after the completion of my research? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/2535003849 It depends on what the data is, it is recommended that you refer to the records retention schedule or contact the Information Governance Office if you require further guidance. 

    ]]>     2023-03-28 13:06:52 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/2535003849     Where should I store my data long-term? What if I leave the University? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/2535005916 RDS is recommended for storing your data long-term and can be used provided a member of the research team remains at the University and has continued access to the service. If you leave the University and this is not possible, Figshare can be used to make sure you have continued access to it.  

    ]]>     2023-03-28 13:08:15 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/2535005916     Can I use the data that I create even after leaving the University? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/2535006971 Yes, as the owner of the data you are free to continue to use it. You can check the University’s Intellectual Property Policy for further guidance on this. 

    ]]>     2023-03-28 13:08:58 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/2535006971     I am a Humanities student and the only data that I will be creating will be my own notes on the texts that I will be reading. Why do I need to fill out a DMP and how is it useful to me? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/2535008659 DMPs are mandatory as they provide a record of what data is being created across the University. While not all sections of the DMP may seem as relevant to your discipline, sections on documentation and file organisation may be useful in helping you to think about how you manage the data that you do generate.  

    ]]>     2023-03-28 13:09:49 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/2535008659     According to the University’s policy on data retention, research data can be stored for 5 years after publication. What if I’d like to store my data for more than 10 years? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/2535010944 As long as you are clear about the reasons why you are storing your data for this longer period and someone is responsible for the data then there shouldn’t be an issue in doing so. The Information Governance Office can provide further guidance if required. 

    ]]>     2023-03-28 13:11:16 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/2535010944     How secure are OneDrive and RDS in terms of ensuring my data is not lost? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/2535012624 Both Onedrive and RDS are backed up 3 times. 

    ]]>     2023-03-28 13:12:18 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/2535012624     Does the University recommend Dropbox for sharing files with collaborators? uomresearchdata https://padlet.com/uomresearchdata/datamanagementplan/wish/2535014843 Dropbox is being decommissioned, the University now recommends using Onedrive and Teams to securely share files with both internal and external collaborators. 

    ]]>     2023-03-28 13:13:20 UTC https://padlet.com/uomresearchdata/datamanagementplan/wish/2535014843