State HR Workflow Tracking Brainstorming by Happy Capy(bara)

Workforce Strategies

kaitycazares — 2024-06-11 22:56:56 UTC

PSRW
PSLF
Apprenticeship program
DEI Empowerment Conference
BRG-related projects
Talent Management Council and DEI Council-related projects
EO implementation, oversight, and maintenance
Policy guidance (tied to legislation and directives)
Best practice recommendation packages
HRMR agency consultation and guidance

Rules & Appeals

kaitycazares — 2024-06-11 23:00:37 UTC

Completed rule amendments, researched rule amendments, and housekeeping changes
WAC title/number references of rules in the process of rulemaking
Subject file scanning
Number of cases reviewed by Director’s Review and Personnel Resources Board
SHR forms accessibility review progress

Provide monthly/quarterly updates on our work

kaitycazares — 2024-06-11 23:01:54 UTC

especially as it contributes to our progress towards our strategic plan and operational goals

Celebrate and share our wins

kaitycazares — 2024-06-11 23:03:00 UTC

and gather information to submit employees for recognition awards

Highlight workload peaks for different teams

kaitycazares — 2024-06-11 23:03:22 UTC

and improve cross-section collaboration efforts. Build in timeframes to allow sections time to provide thoughtful feedback and input

Help SHR Leadership share our division's progress

kaitycazares — 2024-06-11 23:04:03 UTC

during OFM Expanded Leadership meetings, as well as external partners such as the Gov's Office and the Office of Equity

HR Analytics

kaitycazares — 2024-06-11 23:06:59 UTC

HR Management Report Survey
Employee Engagement Survey
Employee Exit Survey
Workday Readiness Preparation
Data reports

Class & Comp

kaitycazares — 2024-06-11 23:09:33 UTC

Class and Comp proposals and handoff to Labor Relations and Comp Policy team
Exempt reviews
WMS reviews
Subject file scanning
General wage increases (collaboration with LR & CP and OFM IT)
SOSA review
Community trainings

Labor Relations and Comp Policy

kaitycazares — 2024-06-11 23:10:33 UTC

Collective bargaining strategy with leadership
CBA roll-up process
Contract negotiation
Grievance, PERC, and interest arbitration hearings
Interest arbitration for contract finalizations
Fiscal modeling
Labor relations strategy
Salary surveys
Demands to bargain
Proposal creation
LR policy and strategy
Preparation of October 1 submittal
Programming of HRMS

Create a standing agenda item at SHR Leads and Management Team meetings

kaitycazares — 2024-06-11 23:13:42 UTC

to provide a structured opportunity for section leads and managers to share their team's progress. Update project tracker during these meetings.

Planning & Strategy

kaitycazares — 2024-06-11 23:25:28 UTC

Legislative session (number of bills assigned per month)

Executive Order implementation (i.e. EO 24-01)

Cross-sectional project planning and support

How do we track projects that belong to other teams

kaitycazares — 2024-06-17 16:43:09 UTC

that have a heavy workload for other teams?

Track transitions of projects between sections

kaitycazares — 2024-06-17 16:45:03 UTC

and understand how work intersects between sections

How do we manage and track projects that are transitioning between teams

kaitycazares — 2024-06-17 16:52:02 UTC

such as dashboard transitions from Workforce Strategies to HR Analytics?

Being realistic with timelines, especially for projects that require external participation.

kaitycazares — 2024-06-17 16:53:47 UTC

Issues include quick turnaround requests and questions about how we prioritize projects from other teams, versus our team's projects.

Is this for all SHR employees, or just leaders?

kaitycazares — 2024-06-18 16:42:55 UTC

Goal is for transparency for all staff, and also as a tool for leadership

A lot of administrative burden but it did not go anywhere

kaitycazares — 2024-06-18 16:44:54 UTC

Project tracker was pulled up in management team meetings, but only managers had access to it, and all staff did not have access.

Consider not using the word project, but something more focused on the work products we are working on

kaitycazares — 2024-06-18 16:50:53 UTC

The purpose of project tracking is to identify issues early to help mitigate issues.

kaitycazares — 2024-06-18 17:40:21 UTC

Early proactive intervention is important to support work that is happening. We need to track what's not working as well as what's working.

Link work to strategic measure.

kaitycazares — 2024-06-18 17:46:13 UTC

If we are doing work that doesn't link to a strategic measure, identify reason. Reference examples from HRA.

Define project or identify a different word to use

kaitycazares — 2024-06-18 17:47:02 UTC

so we can all have a shared understanding of what we want to track

We should have categories for our work to facilitate cross-section collaboration

kaitycazares — 2024-06-18 17:49:09 UTC

Purpose: how do we make sure we're tapping our division's SMEs and supporting each other. example: surveys

Internal resistance due to the purpose not being understood

kaitycazares — 2024-06-18 17:51:01 UTC

Also it was not clear how to implement it or who was responsible for what.

Have a designated point person in each section to support project tracking

kaitycazares — 2024-06-18 17:55:11 UTC

team could meet and support each other and help facilitate cross-section collaboration

Hold quarterly project tracking check-in meetings for the larger enterprise impact projects.

kaitycazares — 2024-06-18 17:59:43 UTC

Share with management team updates, what's working and what's not, and then management can decide if we need to pivot.

Triage checklist to prioritize work that needs to have eyes on it due to the impact.

kaitycazares — 2024-06-18 18:00:36 UTC

Create a State HR Biennial timeline that shows the workflow among all the sections

kaitycazares — 2024-06-28 16:25:06 UTC

Make sure tracking is high-level, not too far in the weeds, and easy to maintain.

kaitycazares — 2024-06-28 16:25:59 UTC