AM Session: Office Manager/Department Secretary Fiscal Training by Francisco Zaragoza https://padlet.com/fzaragoza1/x6viscox610evvhr en-us 2022-08-01 22:00:14 UTC 2026-03-11 01:44:20 UTC hello@padlet.com Will we be getting an updated list of the current employees on site/department since there are so many changes and additions? This helps in acquiring all this information. This will help also with making sure the FTE's are correct for attendance. https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253528160 2022-08-02 15:49:52 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253528160 Universal access for office managers in galaxy. Employee name/employee number and FTE for attendance reporting. https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253529572

]]> 2022-08-02 15:53:09 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253529572 fzaragoza1 https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253537370 FOLLOW-UP NEEDED: Add Extra duty time card to the Payroll Services page]]> 2022-08-02 16:07:04 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253537370 Is COVID extra duty still available this year? https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253538286 2022-08-02 16:09:09 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253538286 We received a document stating where lead teacher time cards are to be sent... follow this or send to payroll? https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253539034 2022-08-02 16:10:50 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253539034 Certificated Account Codes - Is there one specific for site rovers? https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253540206 2022-08-02 16:13:28 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253540206 Extra Duty TimeCards - Streamline the process. EL lead time cards, lead, teacher time cards, training, etc. Revisit the process to make sure all parties involved are aware of the new procedures. https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253541787 2022-08-02 16:17:00 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253541787 I have been asking for yearssss for this meeting. Thank you so much. Very helpful to streamline everything and everyone so we're all on the same page. https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253545426 2022-08-02 16:24:51 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253545426 fzaragoza1 https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253547103 FOLLOW-UP NEEDED: Clarification needed for Frontline system (Absences and Subs)]]> 2022-08-02 16:28:42 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253547103 fzaragoza1 https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253548532 Resident or rover subs account code will be School Business?]]> 2022-08-02 16:31:27 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253548532 Extra duty timecards https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253548627 I absolutely love the guide and the recent improvements that your department has made.  The work and effort is so very much appreciated.  The only area I believe that could be improved overall is with extra duty timecards.  If ALL timecards could be routed directly to payroll (including Lead Teacher timecards), that will help everyone immensely IMO.  Otherwise what would likely work better is if these timecards could be submitted and approved entirely on-line in TalentEd/Galaxy (or similar system).  Validation could be added to make sure specific fields were included, etc.  But if this is not possible, then the direct routing to payroll will improve things significantly. 

]]> 2022-08-02 16:31:39 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253548627 Page 18 of the manual gives a CE sub code for all reasons except SB. Did the other differentiations disappear? For example, Sped CE subs. There were Sped Subs for Mild/Mod and Severely Handicap. they had different goal and function than gen ed. https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253549524 2022-08-02 16:33:46 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253549524 Thank you for the information and guide for the school year. This is very helpful! https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253551529 2022-08-02 16:38:01 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253551529 My rovers have gotten jobs or left Hemet, I am very concerned, I do not have one now! https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253554131 2022-08-02 16:43:28 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253554131 payroll https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253555762 just checking if we use the the all reason sub codes for vacancies]]> 2022-08-02 16:46:45 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253555762 Can we have a training to streamline the conference request process and the correct way to book flights, hotel, conferences and how to pay for them? https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253556281 2022-08-02 16:47:24 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253556281 Can office managers be copied on email communications to our site admin/etc on things we might need to know? we can just delete what we don't need? - This would be for all department communications https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253558615 2022-08-02 16:53:25 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253558615 Please put a date on the "booklet" so we know when and if it has been updated. Or some kind of notification on the booklet for updates. Thank you. https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253559923 2022-08-02 16:56:53 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253559923 Thank you for the time and energy that was put into this presentation!!! The resource guide is truly appreciated. https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253560758

]]> 2022-08-02 16:58:59 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253560758 In regards to reimbursements, remove those tasks from Talent Ed. Maybe a prompt for those items now moved into Galaxy? https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253561429 2022-08-02 17:00:35 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253561429 Provide a prompt or a quick list of what you will find where in Galaxy and Talent Ed / Unified Talent https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253562921 2022-08-02 17:04:11 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253562921 https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253564151 Please always have the office managers add the employee number to internal notes for reimbursements. ]]> 2022-08-02 17:06:50 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253564151 What is the process for roll forward contracts? Is there a procedure that our department needs to initiate for this? Do we get a new updated signed contract doc from purchasing every fiscal year? Please advise, thank you. Nancy Sandoval (Safety/Benefits/Risk Management) https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253574037 2022-08-02 17:28:27 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253574037 Budget transfers - can we transfer between resources? https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253574256 2022-08-02 17:29:02 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253574256 Can you provide a sheet listing your staff and what they do like you have done in the past, thank you. https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253575972 2022-08-02 17:32:54 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253575972 In reference to comfirmation of bank deposit receipts, why can't there be a shared drive to upload a copy of receipt in case an original is not lost or confirmed received? https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253577541 2022-08-02 17:36:20 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253577541 Is there is still a max amount of $2,000 for an Open PO? https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253577891 2022-08-02 17:37:09 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253577891 Can we create a shared folder per site for Conference Request providing all the necessary info i.e. conference info, hotel, travel, etc. so that we don't have to keep providing copies to Fiscal. They will have it available per site, per employee. Of course, still sending the original receipts to Fiscal. https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253578834

]]> 2022-08-02 17:39:42 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253578834 Thank you for the guide, very useful! https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253579888 2022-08-02 17:42:01 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253579888 Can this presentation be sent to us - I'd like to print/save the documents shared. https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253580123 2022-08-02 17:42:32 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253580123 We need a OM retreat :) https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253583756 2022-08-02 17:51:54 UTC https://padlet.com/fzaragoza1/x6viscox610evvhr/wish/2253583756