Dung's track list by Nguyen Xuan Ngoc Hanh

OFAC Search

2022-04-18 10:36:07 UTC

⏲️9:40 am - 9:50 am
~ 15 mins
Conduct OFAC search for 16/32 Speakers for the Public Policy Seminar

Fulbright's Campus Tour

dungdang3 — 2022-04-18 12:18:26 UTC

⏲️ 8:30 am - 9:30 am

YSEALI Meeting

dungdang3 — 2022-04-18 12:26:02 UTC

⏲️ 10:30 am - 12:00 pm

Upload Speakers' screenshots for the PP Seminar on SharePoint

dungdang3 — 2022-04-18 13:14:08 UTC

⏲️ 4:30 pm - 5:45 pm
~ 1 hour
Refer to the syllabus to find and upload screenshots of 32 speakers from the Seminar to the folders accordingly.

Certificate of Appreciation for Volunteers

dungdang3 — 2022-04-18 13:53:19 UTC

⏲️ 4:30 pm - 5:00 pm
~ 15 mins
Personal input: The actual task only took me less than 15mins but my laptop didn't have the displayed fonts, and I thought I could search them on Google so I didn't ask for help (which was a mistake). As a result, the simple task took me longer than it should...

Alumni Exchange

dungdang3 — 2022-04-18 14:14:28 UTC

⏲️1:30 pm - 4:00 pm

HR and IT Orientation Session

dungdang3 — 2022-04-18 14:19:02 UTC

⏲️ 9:00 am - 10:00 am (HR Team)
⏲️ 10:00 am - 11:30 am (IT Team)

Training - CRM (Chị Hạnh)

dungdang3 — 2022-04-18 14:20:50 UTC

⏲️ 11:00 am - 11:30 am

Collaborative Agreement (CA) (1)

dungdang3 — 2022-04-18 14:25:28 UTC

⏲️10:15 am - 11:00 am
~ 30 - 45 mins
Draft CAs for 6 speakers

Quyet Dinh (QĐ)

dungdang3 — 2022-04-18 14:26:57 UTC

⏲️ 5:10 pm - 5:30 pm
~ 30 mins

Training - Fulbright's Branding Visual Guidelines (Chị Huyền)

dungdang3 — 2022-04-18 14:37:58 UTC

⏲️1:30 pm - 2:00 pm

Training - Payment Request (PR)

dungdang3 — 2022-04-18 14:39:25 UTC

⏲️ 2:30 pm - 3:00 pm

Weekly Meeting w/ anh Thi

dungdang3 — 2022-04-18 14:43:34 UTC

⏲️ 11:00 am - 11:15 am

Volunteers' Stipends (3)

dungdang3 — 2022-04-18 14:45:11 UTC

⏲️ 2:00 pm - 2:30 pm
Email chị Trang HR regarding PIT registration

CRM: Alumni & Presentations

dungdang3 — 2022-04-18 14:45:30 UTC

⏲️ 8:30 am - 9:00 am
Alumni page: Fix Alumni's table and upload the missing infographic
Presentations: Hyperlinks

Volunteers' Stipends (2)

dungdang3 — 2022-04-18 14:48:44 UTC

Remind volunteers to email bank account information

Volunteers' Stipends (1) and Certificate of Appreciation (2)

dungdang3 — 2022-04-18 14:55:32 UTC

⏲️ 9:00 am - 10:00 am

Alumni page for Public Policy Seminar on YSEALI website

dungdang3 — 2022-04-19 01:24:52 UTC

⏲️ 2:45 pm - 3:00 pm

Website: Upload bios for John Kerry and Amb. Murphy

dungdang3 — 2022-04-19 01:26:21 UTC

⏲️ 11:30 am - 12:00 pm
~ 30 - 45 mins

Training - SAM & OFAC (Chị Huyền)

dungdang3 — 2022-04-19 01:37:46 UTC

Payment Request (PR)

dungdang3 — 2022-04-19 01:43:24 UTC

⏲️3:00 pm - 3:30 pm
~30 - 45 mins
Practice drafting a payment request for Courtney Weatherby

Payment Request (PR)

dungdang3 — 2022-04-19 01:56:27 UTC

⏲️9:00 am - 10:40 am
~ 90 - 105 mins

Volunteers' Stipends (4)

dungdang3 — 2022-04-19 03:39:36 UTC

⏲️ 10:45 am - 12:00 am
Uploading files: 30 mins
Sending emails: 30 mins

Training w/ chị Hạnh

dungdang3 — 2022-04-19 05:18:51 UTC

⏲️ 3:45 pm - 4:15 pm

Training - Collaborative Agreement (CA) (Chị Hạnh)

dungdang3 — 2022-04-19 05:23:29 UTC

⏲️10:00 am - 10:15 am

Collaborative Agreement (CA) (2)

dungdang3 — 2022-04-19 05:25:13 UTC

⏲️ 2:00 pm - 2:30 pm
Edit and double-check

Practice Drafting an Email to Fellows

dungdang3 — 2022-04-19 05:31:16 UTC

⏲️ 8:30 am - 9:00 am
Practice drafting an email to Fellows about the lectures' recordings at the end of the Seminar

Website: Public Policy Seminar's Presentations

dungdang3 — 2022-04-19 05:51:59 UTC

⏲️ 12:00 pm - 12:30 pm

SAM Check

dungdang3 — 2022-04-19 05:56:06 UTC

⏲️4:00 pm - 4:45 pm
~ 30 - 45 mins
Perform a SAM check for 32 speakers

Training - Upload files to the website and create hyperlinks (Anh Phong IT)

dungdang3 — 2022-04-19 06:09:22 UTC

⏲️ 03:00 pm - 03:30 pm

YSEALI Meeting

dungdang3 — 2022-04-19 07:36:24 UTC

⏲️ 2:00 pm - 2:30 pm

Upload Meeting Minutes

dungdang3 — 2022-04-19 08:18:07 UTC

~10 mins

Presentations

dungdang3 — 2022-04-19 08:18:32 UTC

⏲️ 3:20 pm - 3:40 pm
Fix hyperlinks

PR for Volunteers

dungdang3 — 2022-04-19 09:33:47 UTC

⏲️ 3:40 pm - 4:30 pm

Speakers' Bios and Checklist

dungdang3 — 2022-04-20 02:42:26 UTC

⏲️ 8:30 am - 12:30 am

Fire Drill

2022-04-20 03:45:36 UTC

⏲️ 10:30 am - 10:45 am

Email IT Team: Upload files to the site

2022-04-20 06:13:49 UTC

⏲️ 1:30 pm - 2:00 pm

CA: Appendix

2022-04-20 06:16:48 UTC

⏲️ 2:30 pm - 2:45 pm
Complete the table in the Appendix for 2 speakers

Training (Chị Hạnh)

2022-04-20 06:24:07 UTC

⏲️ 3:00 pm - 3:30 pm

Speakers' Bios

2022-04-20 08:01:43 UTC

Update bio of Mrs. Nhung & Nashin on website and sharepoint
⏲️ 2:00 pm - 2:30 pm
Research bios of 4 speakers
⏲️ 2:30 pm - 3:00 pm

Volunteers' Stipends

2022-04-20 08:02:02 UTC

Update 3 volunteers in PR form

Email List

2022-04-20 09:18:36 UTC

⏲️ 4:00 pm - 4:15 pm

Explore our Canvas

2022-04-20 12:30:09 UTC

⏲️ 4:15 pm - 4:40 pm

Fix hyperlinks for 2021 seminars

2022-04-20 12:32:09 UTC

Add a section to a page

2022-04-20 12:34:42 UTC

Email IT Team for support

Canvas Training: Administering Canvas (1)

2022-04-21 03:11:38 UTC

⏲️ 9:50 pm - 11:00 pm
1. Account Structure
Canvas Guides
Environments (Production, Test, Beta)
Hierarchy: Root acc > Sub acc > more Sub accs (known as Courses) (Settings - SIS ID)
Terms (Default term vs. Specific time period)
Courses:
- Create multiple versions of the course
- Add sections to the course
Users > enroll in courses > assign roles
As admins > act as user to troubleshoot issues
Roles & Permissons > course roles and account roles (cannot rename nor clone)
Starters Settings - Settings
Quotas : the maximum of spaces
Admins - Add Account Admins
Announcements able to select the recipients

Canvas Training: Teaching (1)

2022-04-21 03:16:52 UTC

⏲️9:00 am - 10:30 am
Fundamentals Part 1
Getting started - Dashboard & User Settings
Comm Tools - Conversations, Announcements & Calendar
Your Canvas Course - Modules, Course settings & Analytics

Website: Fix hyperlinks and Speakers' bios

2022-04-21 04:13:33 UTC

⏲️ 8:30 - 9:00

Send emails

2022-04-21 05:27:40 UTC

Website

2022-04-21 06:48:36 UTC

⏲️ 1:30 pm - 2:00 pm
Fix 'Speakers' hyperlinks for Seminars 2021
Fix 'Fellows' hyperlinks for Public Policy 2022 (Fellows > Alumni)
RERD Seminar's Presentations (unable to change the pdf files' names)

Canvas Training: Administering Canvas (2)

2022-04-21 07:13:22 UTC

⏲️ 2:15 pm - 3:15 pm
2. Data provisioning
Reports
Create new Courses > recommended: admin only
3 mains way to get info into Canvas: Syncing with SIS via API - Import CSVs - Editting through UI
CSVs files and Import SIS
SIS Import
Users:
user_id: needs to be unique (any characters are okay but avoid using comma ',' > might create an error when import)
login_id: user needs to be type in (email address is common)
authentication_provider_id
similarly - Courses, Sections, Enrollments, Accounts (a parent account and smaller accounts) (Eg. Faculty of Arts - Social Sciences, Humanities,...)
SIS Import: upload individually or as a zip file
Be careful with 'This is a full batch update' > Canvas understand that all the data is in the file and remove the others from Canvas > recommended not tick at all
Override UI changes (update sticky changes as well)
>Process Data
Sandbox courses > good for experimenting and exploring
API Tokens
Developer Keys

Canvas Training: Administering Canvas (3)

2022-04-21 08:49:19 UTC

⏲️ 3:30 pm - 4:45 pm
3. Content Management
Sharing consideration
Outcomes (insert or simply import at once)
Rubrics
Grading Schemes
Question Banks
We are now able to share contents (Direct share > Send)
Canvas Commons
Blueprint Courses

Doublecheck Speakers' Tracklist

2022-04-21 09:16:08 UTC

Canvas Training: Administering Canvas (4)

2022-04-21 09:55:24 UTC

⏲️ 4:45 pm - 5:20 pm
Configuring and Extending Canvas

IT Request: Follow-up

2022-04-22 01:53:45 UTC

Questions for Fellows

2022-04-22 01:54:04 UTC

Canvas Training: Teaching (2)

2022-04-22 03:30:19 UTC

⏲️ 10:30 am - 11:30 am
Assessment Tools - Assignments, Discussion & Quizzes
Grading and Feedback Tools - Speedgrader & Gradebook

Canvas: Sandbox Course

2022-04-22 04:04:02 UTC

⏲️ 11:00 am - 12:30 pm

Canvas: Sandbox Course (2)

2022-04-22 06:50:50 UTC

Curriculum and Double-check

dungdang3 — 2022-04-22 10:10:43 UTC

dungdang3 — 2022-04-22 10:29:40 UTC

I've learned a lot and made quite a few mistakes too. Even though I am aware that it's not possible to produce satisfactory and flawless outcomes consistently, with the nature of my work, I believe, it's important that I be more careful and make sure to double-check (even triple check!) along the way.

The workload so far is manageable (I actually even had 5-10 minute breaks here and there in between tasks too ^^). And I always had Ms. Hanh and Ms. Huyen alongside to guide me during every step. But I also know that this won't always be the case in the future, and I believe I should start working with the mindset that I am fully responsible for my work.

I think I have to find a way/tool to organize and keep track of everything (data, files, emails, etc.). It might be easy to manage right now with so few of them, but I know it will be hard to keep track of everything without a proper system in the long term.

dungdang3 — 2022-04-22 11:08:08 UTC

Only when I started to work more with other FUV Departments this week (with Email and Teams being the main communication channels), did I realize how much time it took me to compose and send a simple email/message. To be more efficient in the future, I believe I should try to speed up these tasks and not worry about them too much as long as what I want to say is delivered.

I also got to learn about the Canvas platform. While watching videos upon videos of training was a bit tedious, I had a lot of fun playing around and exploring Canvas with my own Sandbox course. It was definitely one of the parts that I enjoyed the most this week.

Review for CRM Training

2022-04-25 02:14:59 UTC

CRM Walk-through

2022-04-25 02:15:07 UTC

⏲️ 3:00 pm - 3:45 pm
1. CRM and Website Overview (Page, Website,...)
2. Lecturers - Uploading Bios of Speakers
3. Website - News and Events
Upload articles
Upload files to the website and hyperlinks
4. Page - Add sections

Comments: Anh Nguyen is a fast learner. He had a little trouble navigating through CRM at first but once he got the hang of it, he was able to do the assigned task with little assistance afterwards.

YSEALI Meeting

2022-04-25 02:15:22 UTC

⏲️ 2:00 pm - 2:30 pm

YSEALI Mailbox

2022-04-25 02:15:36 UTC

< 10 mins

Meeting Minutes

2022-04-25 09:19:58 UTC

⏲️ 2:30 pm - 2:45 pm

Volunteers

2022-04-26 01:36:52 UTC

CAs

2022-04-26 01:36:59 UTC

Speakers' paperworks

2022-04-26 01:51:55 UTC

Rename and Double check
⏲️ 8:45 am - 10:30 am

Certificates of Appreciation for Volunteers

2022-04-26 03:25:01 UTC

Certificates of Appreciation: 10:30 am - 11:00 am
Emails: 11:00 am - 12:00 pm

Volunteers' stipends: Follow-up

2022-04-26 05:22:42 UTC

Meeting Minutes

2022-04-26 09:57:11 UTC

⏲️ 3:10 pm - 3:45 pm

Double check CAs and PRs

2022-04-26 09:57:23 UTC

PIT Registration for volunteers

2022-04-26 09:57:33 UTC

YSEALI Bi-weekly Meeting

2022-04-26 10:19:41 UTC

⏲️ 2:00 pm - 3:10 pm

Double checking info in CAs and PRs

2022-04-27 01:40:08 UTC

⏲️ 8:30 am - 12:30 am

Edit the Offer/Rejection Letter Template

2022-04-27 06:24:59 UTC

< 5 mins

Inquiries Responses Samples

2022-04-27 06:26:05 UTC

< 10 mins

Speakers: PIT Registration

2022-04-27 06:27:08 UTC

Fill in forms: 1:30 pm - 2:15 pm
Send email to chị Trang HR (< 5 mins)

Response to 1 inquiry

2022-04-27 08:04:13 UTC

⏲️ 2:25 pm- 2:45 pm

Canvas Training: Workshop 1 (FUV)

2022-04-27 08:04:50 UTC

⏲️ 3:00 pm - 5:05 pm
1. Overview and Canvas Workspace
2. Account and User settings
3. Building Courses
4. Course Settings
5. Conversation and Inbox
6. Announcements
7. Calendar

Double check Volunteers' paperwork

2022-04-27 08:05:22 UTC

⏲️ 4:00 pm - 4:10 pm

Convert CA files (doc>pdf)

2022-04-27 08:54:45 UTC

⏲️ 3:30 pm - 3:50 pm

Canvas: Sandbox Course

2022-04-27 09:49:56 UTC

Submit 17 CAs for signature

dungdang3 — 2022-04-28 02:32:40 UTC

⏲️ 9: 45

Input email addresses for 17 Fellows

dungdang3 — 2022-04-28 02:32:55 UTC

11:40 - 11:46

Complete 17 acceptance letters for Fellows

dungdang3 — 2022-04-28 02:33:04 UTC

⏲️ 11:46 - 12:10

PIT Registation

dungdang3 — 2022-04-29 02:05:40 UTC

9:00

YSEALI Meeting

dungdang3 — 2022-04-29 05:30:32 UTC

9:30 - 10:30

Move completed speakers' documents to 'Batch 2' folder + upload signed CAs to Sharepoint

dungdang3 — 2022-04-29 05:32:30 UTC

10: 45 pm - 11:30 pm

Volunteers' QĐ: Reviewing

dungdang3 — 2022-04-29 05:33:04 UTC

PIT Registration

dungdang3 — 2022-04-29 05:33:16 UTC

PR: Double check and add signature

dungdang3 — 2022-04-29 06:03:09 UTC

Volunteers' PR: Double check

dungdang3 — 2022-04-29 07:30:49 UTC

Fellows - Confirmations

dungdang3 — 2022-04-29 08:41:57 UTC

Speakers

dungdang3 — 2022-05-04 01:06:39 UTC

Puree Sirasoontorn +Socheata Sim: PIT Registration + CA & PR Info + Upload files

Fellows

dungdang3 — 2022-05-04 01:39:30 UTC

⏲️ 8:40 - 10:30 am
Remind to confirm

Volunteers' Stipends: Follow-up

dungdang3 — 2022-05-04 13:29:08 UTC

Canvas

dungdang3 — 2022-05-04 13:31:42 UTC

Home
Modules

CRM: Upload bio and replace profile picture

dungdang3 — 2022-05-04 13:33:16 UTC

⏲️ 2:45 pm - 3:00 pm

Canvas: Modules

dungdang3 — 2022-05-06 13:32:06 UTC

Schedule
Objectives and Learning Outcomes
Common FAQs
Technical Support

Send reminders to Fellows

dungdang3 — 2022-05-06 13:32:29 UTC

Canvas: Calendar

dungdang3 — 2022-05-06 13:32:56 UTC

Canvas: Modules

dungdang3 — 2022-05-06 13:33:14 UTC

Day 1-10
Banners

Schedule invite

dungdang3 — 2022-05-06 13:34:30 UTC

~ 10 mins
Drafting: Schedule invite for Meet the Fellows webinar

dungdang3 — 2022-05-06 14:18:56 UTC

I have had some trouble locating things I need from time to time. Even though I'm still finding a way to organize and manage all the files (and links and emails and contacts...), I have been bookmarking all frequented files or sites and also making use of the Sticky Notes on my laptop to keep track of files/tasks, take notes (even composing emails/messages). I'm not sure if it's the best method, but it certainly helps a lot.

dungdang3 — 2022-05-06 15:15:32 UTC

I'm happy that I got to work on some parts of our Canvas for the TI Seminar (all the hours watching training videos seem to sort of pay off ^^). It was really fun applying what I learned to our Canvas and exploring even more new functions as I went along. However, I am aware that I also have other tasks to attend to, but this week, I have been rushing them to 'get them over with' and go back to this one task, which resulted in me making small and silly mistakes here and there. Therefore, I will need to distribute my time more equally and efficiently from now on.

Fellows: Email + Schedule Invite

dungdang3 — 2022-05-06 15:20:11 UTC

⏲️
Meet the Fellows webinar

Fellows Infographic

dungdang3 — 2022-05-06 15:20:38 UTC

~30 mins

Fellows Table

dungdang3 — 2022-05-06 15:20:47 UTC

~15 mins

Canvas: Modules

dungdang3 — 2022-05-06 15:21:13 UTC

PIT Registration: Follow-up

dungdang3 — 2022-05-06 15:21:47 UTC

< 5 mins

QĐ: Follow-up

dungdang3 — 2022-05-06 15:22:04 UTC

< 5 mins

Canvas

dungdang3 — 2022-05-09 01:32:44 UTC

Schedule: hyperlink
Day 9

Fellows

dungdang3 — 2022-05-09 03:21:13 UTC

⏲️ 08:30 am - 10:00 am
- Consent forms
- Inquiries

Canvas

dungdang3 — 2022-05-09 03:21:22 UTC

10:00 - 10:30
Double checking
Schedule

Meeting with anh Thi

dungdang3 — 2022-05-09 06:35:15 UTC

11:00 - 11:15

Canvas

dungdang3 — 2022-05-09 06:55:59 UTC

Meeting with Finance Team

dungdang3 — 2022-05-09 16:47:14 UTC

YSEALI Meeting

dungdang3 — 2022-05-09 23:11:04 UTC

PRs

dungdang3 — 2022-05-10 02:34:30 UTC

Fellows

dungdang3 — 2022-05-10 02:34:33 UTC

Inquiries response

Canvas

dungdang3 — 2022-05-10 02:34:36 UTC

Banners
Fonts
Infographic

YSEALI Weekly Meeting

dungdang3 — 2022-05-11 01:52:02 UTC

⏲️2:00 - 4:00 pm

Meeting Minutes

dungdang3 — 2022-05-11 01:52:13 UTC

~ 30 mins

Meeting Summary

dungdang3 — 2022-05-11 01:53:19 UTC

~ 15 mins

Canvas

dungdang3 — 2022-05-11 01:53:33 UTC

PRs: PIT exclusion

dungdang3 — 2022-05-11 01:54:04 UTC

~ 30 mins

PRs

dungdang3 — 2022-05-11 05:06:28 UTC

Printing

dungdang3 — 2022-05-12 09:59:40 UTC

⏲️ 8:30 - 9:15 am

Submit to Finance Team

dungdang3 — 2022-05-12 10:00:16 UTC

⏲️ 9:00 - 9:15 am

Volunteers: Fellows Attendance List

dungdang3 — 2022-05-12 10:00:58 UTC

⏲️ 9:30 - 9:45 am

Canvas: Banners and Infographic

dungdang3 — 2022-05-12 10:01:40 UTC

⏲️9:45 - 10:15 am

Students emails for Fellows

dungdang3 — 2022-05-12 10:02:23 UTC

⏲️ 10:45 - 11:15 am

Volunteers: Screenshots

dungdang3 — 2022-05-12 10:03:14 UTC

⏲️ 11:15 am - 11:45 am

Printing

dungdang3 — 2022-05-12 10:08:20 UTC

⏲️11:30 am - 12:00 pm
Print 2 hard copies

Starting Soon Video

dungdang3 — 2022-05-12 10:09:00 UTC

⏲️12:00 - 12:15 pm

Submit to Finance

dungdang3 — 2022-05-12 10:12:07 UTC

⏲️ 12:15 - 12:30 pm

Volunteers: Screenshot + Curriculum

dungdang3 — 2022-05-12 10:21:15 UTC

⏲️1:30 - 2:00 pm

Speakers: PRs

dungdang3 — 2022-05-12 10:21:59 UTC

⏲️2:00 - 2:45 pm
Fix 3 incorrect PRs > reprinted and resubmitted

Fellows: Reminder - Meet the Fellows

dungdang3 — 2022-05-12 10:32:46 UTC

⏲️ 3:00 - 3:30 pm

Speakers: PRs

dungdang3 — 2022-05-12 10:36:14 UTC

⏲️3:30 - 4:00 pm
Resubmitting

YSEALI Meeting - DoS

dungdang3 — 2022-05-20 06:49:11 UTC

Meeting Minute

dungdang3 — 2022-05-20 06:49:18 UTC

Canvas

dungdang3 — 2022-05-20 06:49:26 UTC

Prepare For Meet the Fellows

dungdang3 — 2022-05-20 06:57:12 UTC