Lessons Learned - ECHO 2 by

Topics

alexbrock88 — 2024-06-05 08:46:07 UTC

What are the areas you would like to discuss?

Worked Well

alexbrock88 — 2024-06-05 08:47:18 UTC

Within your chosen topic, what elements worked well that you would like to continue with for ECHO 3?

Less Well

alexbrock88 — 2024-06-05 08:51:03 UTC

Within your topic, what elements worked less well that you would like to change. please provide proposed solutions to take for ward

Example: Controlling

alexbrock88 — 2024-06-05 08:55:40 UTC

Controlling

alexbrock88 — 2024-06-05 09:01:55 UTC

Changing advice from CAT

Instructions

alexbrock88 — 2024-06-05 09:13:40 UTC

In this exercise we will reflect upon what worked well and what worked less well in the ECHO 2 project

Please reflect on what are the issues that impacting you or the team.

Some issues will only be relevant to us individually, in which case these can be taken up with management bilaterally.

To Do - now:

Reflect upon the lessons learned ad decide what to take forward into ECHO 3 and what you would like to change.
Write your inputs into the Padlet under the headings of Topics (See examples in white)
- Double click the page or click the blue + sign on the bottom right hand side and then click Publish.
- To link one post to another, click on the three dots on the right hand side of a published post, then click connect to a post.

Controlling

alexbrock88 — 2024-07-29 10:34:38 UTC

Standardization of tasks

Cooperation CAT-CUA teams

alexbrock88 — 2024-07-29 11:14:33 UTC

reporting

2024-07-29 11:15:53 UTC

meetings, coordination

2024-07-29 11:18:04 UTC

Cooperation

alexbrock88 — 2024-07-29 11:19:24 UTC

Weekly meetings
Proactive attitude to solving issues

2024-07-29 11:22:26 UTC

previous form rather well functioned, wxtra meetings for the finance team?

Cooperation

alexbrock88 — 2024-07-29 11:22:33 UTC

Meetings often lack structure
Issues not reported in timely manner. Often were heard about in roundabout ways
Senior PMs needed to make more strategic decisions on project.
More frequent meetings w ECHO Field

Solutions

alexbrock88 — 2024-07-29 11:23:27 UTC

What are the actions that we need to take to improve the project?

documenting, saving

2024-07-29 11:24:20 UTC

google drive?

Coop

alexbrock88 — 2024-07-29 11:24:39 UTC

Include senior PMs in monthly meeting?
Improve communication

Controlling

alexbrock88 — 2024-07-29 11:26:10 UTC

SOPs for audit to be produced by CAT
Clarification on needs by auditors
CAT to streamline controlling internally

using the log'?

2024-07-29 11:27:16 UTC

not really coming back to the minutes of meeting, sometimes some topics "lost" on the way

2024-07-29 11:28:12 UTC

Monitoring

alexbrock88 — 2024-07-29 11:28:14 UTC

Monitoring

alexbrock88 — 2024-07-29 11:29:04 UTC

Inaccurate monitoring figures from local partners
Issues w dashboaed
More monitoring visits by CAT

to manay Pms, handovers (if the team stays the same from the beginning should be easier - clear guideliness, systems etc.)

2024-07-29 11:29:56 UTC

Monitoring

alexbrock88 — 2024-07-29 11:30:16 UTC

Bimonthly reports
Support from IK and NH
Visits to local teams (ZP)

Reporting

alexbrock88 — 2024-07-29 11:37:42 UTC

try to be prepared earlier with the final versions (is that even possible..?)
Agreed reporting deadlines are met
Support is planned as necessary

Finance

alexbrock88 — 2024-07-29 11:42:31 UTC

Finance

alexbrock88 — 2024-07-29 11:43:06 UTC

Payments from CAT to be sped up

Visibility

alexbrock88 — 2024-07-29 11:43:54 UTC

Visibility

alexbrock88 — 2024-07-29 11:44:25 UTC

Challenges with UA media landscape to promote

Finance

alexbrock88 — 2024-07-29 11:50:20 UTC

CUA

Flexible budget
BL for MHPSS
Support from CAT and local partners
Top Up/HIP
XR differences
SAPI - transparency and ability to check w location

Finance

alexbrock88 — 2024-07-29 11:54:08 UTC

CUA

Financial Reporting and controlling
No clear standards SOPs from start.
- Need manual/trainings/ongoing support
Recommendations from TM/TL were not implemented by the local partners.
Budget revisions and contracting
Bureaucracy on CAT side.
Waiting until end of project to close documentation
Handover and preparing staff
- CUA - new fin manager. Mistakes and unclear process.
- Not enough support from CUA side.
- Challenging for NH to take on.
- None of the old ECHO team came onto this project.

CAT

Changes in team
Lack of quality documentation
Advice not implemented by local team
lack of monitoring visits

Finance

alexbrock88 — 2024-07-29 11:58:42 UTC

Create Project Manual
Regular meetings hosted by CAT
Samples and scenario learning produced by CAT
Reporting to director.
Finance officer in CUA for more monitoring of local partners
100% finance manager
Close financial documentation on a 1/4 basis.
Finance intern on CAT side?
Document handover (archive) for next team and future projects.
CUA/CAT senior management to give support to new PMs

Staffing

alexbrock88 — 2024-07-29 12:09:41 UTC

Staffing

alexbrock88 — 2024-07-29 12:10:46 UTC

Change in staffing from CAT.
Finance, project and controlling staff all changed.
Impacted communication
Decisions that were made early in project were changed later. No record of decisions made early in project.

Staffing

alexbrock88 — 2024-07-29 12:12:17 UTC

Decision making to be recorded and shared clearly

Cooperation

alexbrock88 — 2024-07-29 12:33:29 UTC

Interim lessons learned
- 1/4ly?
- After reporting?
Planning reporting to make it less stressful
Shared document system (Find another way)

Documentation

alexbrock88 — 2024-07-29 12:36:55 UTC

Filing and saving down of documentation
Agreed format for both CUA and CAT

Delegation

alexbrock88 — 2024-07-29 12:52:00 UTC

Improve on delegating areas of responsibilities
Use expertise in CUA and CAT more effectively.
Provide support/training if needed

Monitoring

alexbrock88 — 2024-07-29 12:54:03 UTC

Separate databases will be brought together
New dashboard