OTPD Culture: Building Shared Definitions & Commitments by Joseph, Cathleen [DCF] https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc Purpose: Build a working/shared definition of these aspects of culture and outline commitments we can make to one another to strengthen our team's work (Below are the *proposed* team definitions and commitments generated at our 9/22/2025 OTPD mtg.) Instructions: 1. Vote on a working/shared definition for our team (adding any edits or tweaks you would like to suggest). 2. Thumbs up specific actions you would like the OTPD team to collectively commit to & prioritize & add any additional commitment ideas in the provided space (they will be voted on by the team) 3. Share comments/ideas on how we can assess that these actions are taking place and having positive results for our team. Additional notes from 9-22 team mtg: here https://sonj.sharepoint.com/:p:/r/sites/DCF-OTPDTeam/_layouts/15/Doc.aspx?sourcedoc=%7B7BCFEEDE-153C-4E6A-B1A7-550AF651C996%7D&file=OTPD%20Team%20Mtg%20Notes%209-22%20.pptx&action=edit&mobileredirect=true en-us 2025-09-24 15:33:16 UTC 2025-10-28 20:23:59 UTC hello@padlet.com https://padlet.net/icons/8.0/svg/1f41d.svg Proposed Shared Definition: Transparency is not an absolute, especially in the workplace. It ensures that information is accessible, clear, and consistent.​ It builds trust through openness, reliability, and follow-through.​ It supports psychological safety, where people feel safe to ask questions, admit mistakes, and share concerns without fear of retaliation. Transparency may be limited based on "sphere of influence" boundaries, and requires vulnerability and openness to acknowledge this. cathleenjoseph2 https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602104074 2025-09-24 15:33:16 UTC https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602104074 Proposed Shared Definition: Collaboration looks different depending upon the unit and cross-unit workflows; that being said…it involves shared, ongoing processing between individuals working towards a common goal that results in actions and/or an end product cathleenjoseph2 https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602114394 2025-09-24 15:38:57 UTC https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602114394 Proposed Shared Definition: Communication is the sharing and exchanging of information, thoughts and feelings that's functional and allows for receptive feedback and understanding​. Communication requires both sender and receiver to share and exchange information, especially information that influences outcomes. cathleenjoseph2 https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602117588 2025-09-24 15:40:44 UTC https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602117588 Specific actions to improve in this area​ cathleenjoseph2 https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602134625 2. Establish psychological safety: ensure staff can ask for clarity without fear of negative consequences.​

]]> 2025-09-24 15:50:53 UTC https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602134625 Specific actions to improve in this area cathleenjoseph2 https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602135483

  • Clarify who shares what with stakeholders, staff, and teams.​

    • ]]>     2025-09-24 15:51:23 UTC https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602135483     Specific actions to improve in this area​ cathleenjoseph2 https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602135550

  • Create a centralized communication system (shared calendar, platform, or dashboard).​

    • ]]>     2025-09-24 15:51:26 UTC https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602135550     Specific actions to improve in this area​ cathleenjoseph2 https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602135620

    1. Develop a standard format for timelines, schedules, and expectations.​

    ]]>     2025-09-24 15:51:28 UTC https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602135620     Specific actions to improve in this area​ cathleenjoseph2 https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602147486

  • Provide personal action plans when people feel overwhelmed, giving them more time and support.​

    • ]]>     2025-09-24 15:58:39 UTC https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602147486     Specific actions to improve in this area​ cathleenjoseph2 https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602149853 7. Encourage a culture of asking for help and learning together.

    ]]>     2025-09-24 16:00:09 UTC https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602149853     Specific actions to improve in this area​ cathleenjoseph2 https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602150560

    1. Build relationships rooted in trust by being consistent and open.​

    ]]>     2025-09-24 16:00:36 UTC https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602150560     Specific actions to improve in this area​ cathleenjoseph2 https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602151021

    1. Providing time in scheduling for trainers to meet and plan/debrief with someone onboarding to their training​

    a. Before & after training​

    b. Amount of time depending upon length and complexity of training

    ]]>     2025-09-24 16:00:55 UTC https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602151021     Specific actions to improve in this area​ cathleenjoseph2 https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602152707

    2. Before launching anything, meet to establish expectations, tool usage, frequency and style of communication, timelines (logistics)

    ]]>     2025-09-24 16:02:06 UTC https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602152707     Specific actions to improve in this area​ cathleenjoseph2 https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602154489

  • Clearly stating purpose and stage of process​

    "Is this settled/or still open for feedback?"​


    • ]]>     2025-09-24 16:03:17 UTC https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602154489     Specific actions to improve in this area​ cathleenjoseph2 https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602155450 2. Improve timeliness of communication​


    ]]>     2025-09-24 16:03:53 UTC https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602155450     Specific actions to improve in this area​ cathleenjoseph2 https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602156009 3. Set clear expectations on responses ​

    a. Asking for clarity ​

    b. Language and understanding ​

    c. Acknowledge responses (read it; seen it)


    ]]>     2025-09-24 16:04:19 UTC https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3602156009     Use the space below to share any additional commitments in this focus area that you would like to propose for the group cathleenjoseph2 https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3605876075 2025-09-26 13:24:35 UTC https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3605876075 Use the space below to share any additional commitments in this focus area that you would like to propose for the group cathleenjoseph2 https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3605879059 2025-09-26 13:26:14 UTC https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3605879059 Use the space below to share any additional commitments in this focus area that you would like to propose for the group cathleenjoseph2 https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3605879275 2025-09-26 13:26:22 UTC https://padlet.com/instituteforfamilies1/wsz55dfh8e4tm4tc/wish/3605879275