FIRR Conversation Framework Scenarios by Leslie Becker

lbecker84 — 2025-10-24 13:37:30 UTC

2025-10-24 16:38:08 UTC

I want to thank you for consistently meeting deadlines and producing high-quality work. I've noticed your enthusiasm for your projects often leads you to share designs with stakeholders prematurely. While I admire your passion, doing so can sometimes create a false sense of completion or confusion for them.

In the future, I would appreciate it if you could refrain from sharing final designs until they have been officially approved.

2025-10-24 16:38:31 UTC

I noticed you share very early preliminary, non-finalized designs concepts with internal stakeholders without getting approval first.

This has caused some confusion as other departments have started making decisions based on designs that aren't yet approved or ready for production.

I thank you for consistently producing high-quality creative work and meet all your deadlines, and I value your passion and contributions!

But moving forward, please wait until designs have been approved before sharing with internal teams. This will remove confusion and reduce extra churn amongst teams. Thank you!

2025-10-24 16:39:15 UTC

This is how I would respond... Hey Sarah, I appreciate the work you do. I’ve noticed a pattern where mock designs are being shared before they’ve gone through the formal approval process. I know the intent may be to move things quickly, but that goes against our approval process and creates confusion. Going forward, please make sure all designs are approved by me before sharing.

2025-10-24 16:39:30 UTC

Sarah, I've noticed that there have recently been some design concepts that are being shared with our internal stakeholders prior to them being finalized. This has led to confusion and incorrect workflows internally, as they thought the designs were approved. Now, if a change is made, many parties have to be involved and/or updated. I know you consistently produce high-quality work on time; however, please be careful to not share these ideas until I have approved them.

2025-10-24 16:39:49 UTC

Sarah, you consistently meet you deadlines and produce high-quality creative work. However, I have noticed that you share a lot of non-finalized design concepts with others outside of the Marketing team without getting approval from Michael first. This has lead other departments to make decisions based on confusing information. Please make sure that you receive the proper approval first before releasing any information.

2025-10-24 16:39:51 UTC

Sarah, I love your enthusiasm when working on our projects. I think we just need to be sure to talk about them together before you share them outside of our department. If we can do that, it should eliminate some confusion that other departments seem to experience when we don't collaborate before releasing a plan. Let me know if that seems reasonable for you or if not, let me know what your thoughts are about this.

2025-10-24 16:39:52 UTC

Fact: Sarah, I have been told that you have been sharing preliminary, non-finalized design concept to internal stakeholders who are outside of the marketing team.

Impact: I want to make sure there is an understanding that this can impact the overall project and it has led to other departments starting projects based upon these concepts which are not yet approved--which can be costly and time consuming to retract.

Respect: You do an excellent job here and your production is of very high quality and we appreciate you within the group.

Request: I would like work thorugh a plan with you.

2025-10-24 16:39:54 UTC

I wanted to discuss with you some recent instances of issues that I would like us to avoid. I have always appreciated the creativity, work and thoughtfulness you put into your work. However I have noticed where you are sharing non-finalized designs with internal stakeholders outside of our team. This is causing issues you may not be aware of because those internal stakeholders are making decisions based on your non-finalized designs. One way I think we can avoid these issues is if in the future you share these with me and the team directly. This will help us work together and ensure confusion is not continuing to happen.

2025-10-24 16:40:02 UTC

Howdy Sarah ,

I've had some reports from other departments that they have pushed out work and made decisions based on some of the work you have been doing.

Your work is great and always high quality, what we are seeing is that when you share that work with other teams before it has gone thru the internal approval process , other teams are becoming confused.

So lets start working within the process so our final product to the teams is consistent

2025-10-24 16:40:16 UTC

I noticed that you shared preliminary work outside of our team before the final approval. I concerned that is led to confusion and other departments have started making decisions based on that. I really appreciate your high quality design. Could we meet before you share the design to outside team?