Camp 2026 Planning Kick-off by AICL https://padlet.com/AICL/vsyztkt1g2bqovxk en-us 2025-08-05 21:20:48 UTC 2026-02-07 21:22:37 UTC hello@padlet.com Admin Logistics (Jenn to new Ops Manager) AICL https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3536341128

  • Monitor overall To-Do list & Deadlines

  • Set meeting schedule and meeting agenda

  • Facilitate Admin meetings

  • Camp T-shirts - design, ordering and pickup (Casey)

  • Office supply purchasing (folders, etc)

  • HR compliance (hiring docs, paperwork, evaluation)

  • Camp surveys (at drop-off, post-camp: families, campers, staff)

  • Saturday training schedule

  • Emergency Response

    • ]]>     2025-08-05 23:07:59 UTC https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3536341128     Parent Communication Post-Registration AICL https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3536341541 Figure out by Oct.


    Automation of email follow-up

    • Process and notification of payments

    • Class selection

    • Preparing for camp

    • Day of directions

    • Pick-up directions

    • Policy Decision: What if campers want to get in touch with other campers?/Directory Revive

    • Camp Forms - tracking down forms

    ]]>     2025-08-05 23:08:26 UTC https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3536341541     Facilities (Will w/support from Jenn) AICL https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3536341669

  • Facilities need list feedback

  • Send need list to Mars Hills

  • Communicate monthly (Sept-Feb) with Mars Hill

  • Communicate weekly (Mar-July) with Mars Hill: Can we talk directly to department chairs for example Art Department for art classes. Science department for labs. Library for many things.

  • Room assignments

  • Staff Map (available locations)

  • Storage - pre-camp preparation

  • Gather financial info on alternative sites

  • Complete site visits to potential alternative sites

    • ]]>     2025-08-05 23:08:47 UTC https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3536341669     Communicating Decisions to Staff/Community (Will & Noah w/help from Chad & Jamie) AICL https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3537390994

  • Announcing Admin Plan for Planning (responsibilities, timelines)

  • Hiring announcement: are people re-applying for their jobs, everyone starting from scratch; or are we just wanting to schedule a check-in for returning staff and all else are applying; somewhere in the middle, etc.?

  • Lead-up to camp/news sharing

  • Facilitate feedback sessions - any new items, any items slated for updating

  • Disseminate survey results and facilitate strategy around addressing common themes

    • ]]>     2025-08-07 02:19:40 UTC https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3537390994     Pre-Registration Marketing (Jenn - logistics/digital pathways & help from Graham & Will) AICL https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3537397610

  • Write copy and visuals for marketing campaign

  • Evaluate previous marketing tactics and devise updated strategy

  • Track and monitoring marketing effectiveness

  • Automate engagement strategies

  • Website review, FAQ update

  • Establish relationships with local schools/teachers


    • ]]>     2025-08-07 02:27:44 UTC https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3537397610     Finances (Jenn w/help from Chad & Noah) AICL https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3537417015

  • Set 26 Camp Budget

  • Budget projection monitoring

  • Financial hiring parameters

    • ]]>     2025-08-07 02:51:55 UTC https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3537417015     At Camp (Will) AICL https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3537418281

  • On-site facilities communication



    • ]]>     2025-08-07 02:53:30 UTC https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3537418281     Education Bucket (Chad/Jamie) AICL https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3537420245

  • Hiring teachers

  • Class schedule

  • Class descriptions

  • Class selection form/distribution

  • Monitor class choices

  • Class supply list

  • Fundraising for supplies

  • Teacher-specific communication

  • Teacher On-boarding


    • ]]>     2025-08-07 02:55:50 UTC https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3537420245     Counseling Bucket (ALL WILL) AICL https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3537421337

  • Hiring counselors (starts in Oct)

  • Counselor-specific communication

  • Activities supply list

  • Weekend Plan

  • Add Assigning roommates and dorm rooms

  • Fundraising for activities - support

    • ]]>     2025-08-07 02:57:08 UTC https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3537421337     Youth Leadership Bucket (Noah) AICL https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3537423505 CA application process

    CA selection communication

    CLS skill chart development

    CLS skill communication w/in classes

    Consider: CA and LIT survey

    ]]>     2025-08-07 03:00:04 UTC https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3537423505     Medical (Jessica) AICL https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3537427209 Set medical policy

    Provide language for website and parent communication

    Set list of forms

    Review forms for compliance

    Staff for medical needs

    ]]>     2025-08-07 03:04:16 UTC https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3537427209     Key Agreed Upon Dates (Chad & Jamie) AICL https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3537428607 Announce Opening of Camp

    Class schedule/descriptions

    Class Announcement/Selection

    Supply Lists

    Sat Training Schedule

    ]]>     2025-08-07 03:05:55 UTC https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3537428607     Scholarship (Graham w/help from Will) AICL https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3538138809 Scholarship Communication

    • Scholarship Communication (announcement/form/selection/acknowledgement)

    • Scholarship Application Procedures

    ]]>     2025-08-08 00:42:00 UTC https://padlet.com/AICL/vsyztkt1g2bqovxk/wish/3538138809