1. Your (eligible) organization applies for the 2-year grant, example: FY26/27 grant cycle.

   1. FY26 = The State of Utah's 2026 fiscal year, which runs July 1, 2025-June 30, 2026. This is Year 1 of the two-year cycle.

   2. The FY does not refer or align with your organization's FY!

2. If awarded, your grant contract will be for a specified amount, and you will be expected to use ALL of the funds within the state's FY26.

3. You will not fill out a new application for FY27 (Year 2), but you will submit a report that describes how you spent the funds. (see other posts about report info).

   1. You will need to submit a report every year, regardless of whether it is an "on year" for applications.

4. After approval of your report, we will contract with you again for FY27. This typically happens in July once grants have been approved by our board.

   1. The award amount could change based on our legislatively appropriated budget. We would send updates to all grantees about the new amount.

5. You would submit another report at the end of the FY27 year (around June 2027) to explain how you spent the FY27 funds.

6. During the FY27 year, the new application for the next round (FY28/29) would open. This typically happens in Jan/Feb and closes in March.

NEW THIS YEAR: FY26 GOS Funding Report: To remain eligible for FY27 funds (Year 2 of 2), you will need to submit the new GOS Funding Report, Part 1 and Part 2. Please review the deadlines below:

• June 1: Final Report (Part 1) — Triggers final 10% payment for FY26 funds. f you have already spent the entirety of your grant award, we encourage you to complete this form so we can process your 10% payment. You do not have to have all of your programming completed in order to receive the final 10% payment.

• August 1: Final Report (Part 2) — We have made the deadline August 1st to allow the majority of organizations to complete their programming, and have accurate data for FY26 reporting. This completes your annual reporting requirements and is required for FY27 award processing.

FINAL REPORT (Part 1 and 2):

To process the final 10% payment of your FY26 General Operating Support (GOS) grant, you must complete the GOS Final Report (Part 1 and 2).

• Part 1 will only ask you for financial and performance measure information regarding your grant. You must report on the entire award amount, not just the funds received to date. If you have already spent the entirety of your grant award, we encourage you to complete this form so we can process your 10% payment ASAP. Your organization must have spent 100% of the award funds before you can submit Part 1. You may submit this form anytime between April 1 - June 1st. Please visit the Grantee Resources Page to find the link to the Part 1 form.

  • Please note that the Part 1 Report is a google form. You will find a document on both the final report page and the grantee resources page, that outlines all of the questions included in the Part 1 report. You may use this to prepare your responses before submitting the google form.

• Part 2 will be a full report that will ask you for final financial information and required NEA reporting data. Both are mandatory for grant compliance. Information about Part 2 will be sent via email in the coming months.

  
  

Performance Measures:

You will need to demonstrate whether or not you met the performance goal/target you submitted in your application. You will not be penalized if you did not meet your target.

Still have a question? Contact us: uamgrants@utah.gov

Some GOS grantees will be funded using NEA sub-award funds. These grantees will be notified via their award letter/contract and will also need to use the current NEA logo in addition to the UA&M logo.

Our current logos, as well as a logo style guide for your marketing team, can be found on our website: https://artsandmuseums.utah.gov/logos/

How Does This Work?

1) After we receive your signed contract, you will receive 90% of your grant award payment.

2) In order to receive the remaining 10% of your grant award, you will be required to submit the GOS Final Report Part 1. See the "GOS Final Report" info card, for more detailed information on the updated reporting components and deadlines.

3) The GOS Funding Report Part 1 must be submitted between April 1 and June 1, 2026 so we can disburse your final 10% payment. The 10% payment acts as a reimbursement. Please spend the remaining funds by June 30th.

The state FY is: July 1 - June 30.

When applying for GOS, and when using GOS award money, the only thing we ask for you to remain compliant is this:

• ensure you are using the grant award for eligible expenses during the state's fiscal year.

What does this look like in practice? Let's look at an example:

• ABC Organization's FY is October 1 - September 30. They receive a GOS grant but don't receive the 90% payment until December 30.

• ABC Organization has 6 months to spend the funds (January - June) since there is 6 months until the end of the state's FY.

• The grant can also be used to "back fund" operating expenses that occurred between July 1 - December 30, since this timeframe is also within the state's FY.

• GOS grant funds can be used for a wide variety of daily expenses, BUT not everything is an eligible expense!

• Check our handy "Eligible Expenses" sheet to ensure you are using your GOS funds correctly. When in doubt, reach out to our staff.

  
  

State of Utah - FY26

• July 1, 2025: Start of the State's FY26

• August 1, 2025: FY26 Award Letters & Contracts start being sent

• April 1, 2026: FY26 (Year 1) - GOS Funding Report Part 1 is available and can be submitted at any time.

• June 1, 2026: FY26 (Year 1) - GOS Funding Report Part 1 is due today! You must submit this report to receive your final 10% payment.

• June 30, 2026: End of the State's FY26. You should have spent ALL of your FY26 GOS funds by this date.

• August 1, 2026: GOS Funding Report Part 2 is due in the online grants portal. Part 2 completes your annual reporting requirements. This is required for FY27 award processing.

  
  

State of Utah - FY27

• July 1, 2026: Start of the State's FY27

• August 1, 2026: FY27 Award Letters & Contracts start being sent to grantees who have submitted their FY26 report.

• January 2027: The new application opens for the next GOS round (FY28/29)

• April 1, 2027: FY27 (Year 2) final reports are open in the portal and can be submitted at any time.

• June 1, 2027: FY27 (Year 2) final reports are due today! You must submit this report to receive your final 10% payment.

• June 30, 2027: End of the State's FY27. You should have spent ALL of your FY27 GOS funds by this date.

  
  

State of Utah - FY28

• July 1, 2027: Start of the State's FY28

• August 1, 2027: FY28 Award Letters & Contracts start being sent to grantees who have submitted their FY27 report.

  
  

If you are still having trouble creating or editing a report in the portal, follow these steps:

1. Once you’ve logged into the portal, click on the MIDDLE circle that says “UPDATE”. This will take you to a list of your funded grant applications.

2. Find the funding opportunity you need to complete the final report for and on the left hand side, click on the APP ID# next to the grant application.

3. On this page, click on the blue button in the middle of the page that says “new report”.

4. This will take you to the final report page. Go to the right hand side of the page and click where it says new.

5. This will start a new final report form. This is where you will input your answers to the final report questions. Required questions are marked with a red line and you cannot submit your report unless all required questions have been answered.

6.  As you work on your report, remember to click on “save” as you work so that you don’t lose any information. The button can be found on both the top and bottom of the page.

7. To edit a report you started, login, go to "UPDATE" and find the name of the report you created.

8. Click on the APP-## for the grant, and this will bring you back to the reporting page.

9. You should now see the report that you created on this reporting page. Click on the green pencil icon near the right hand side of the page. This will allow you to edit the report.