Brush my teeth.

Get ready to work (Turn on Pc, login in with credentials, etc).

Right after my shift begin, check if i need to modify any schedule.

Look for the needs of the client and start searching to suit all the scheduled requirements.

Take a meet with a supervisor/client to check overall week metrics or goals.

Have lunch, eat something reaaaaaally good.

Double check if all of the client needs are set.

Correct any unexpected inconveniences.

Take a pausita activa.

Finish my day and report any information that required higher detail.

Try to sleep.

Resource Allocation: Determines what resources (human, material, etc.) are needed for each task and allocates them efficiently.

Creating Schedules: Create detailed schedules that specify when and how tasks are to be completed. This may include scheduling work shifts and coordinating activities across different teams.

Monitoring and Adjustments.

Communication.

Documentation and Reporting.

Evaluation and Reflection: Reflect on the day, assessing what went well and what could be improved to optimize future planning.

1. Start by checking the schedule for the day to ensure everything is in order.

2. Reach out to clients and team members to confirm their meetings.

3. Handle any changes or updates that came in after hours.

Mid-Morning

4. Communicate with different departments or teams to ensure everyone is on the same page.

5. Make any necessary adjustments to the schedule based on new information or changes.

Lunch Break

6. It’s important to take a break.

Afternoon

7. Deal with any urgent scheduling conflicts or last-minute changes.

8. Start looking ahead to the next day’s schedule, making preliminary adjustments as needed.

9. Record all changes, communications, and issues that occurred during the day.

10. Analyze the day’s activities, noting any problems.

End of Day

11. Do a final review of the schedule to ensure everything is set for the next day.

12. Finish any remaining tasks and prepare to close out the day.

At the beginning of the shift, I would login into my tools (WellSky,Teams and Outlook), see if I have any messages left on teams from my team updating on any situation. Let my supervisor know that I'm online. After the checking of updates or meetings with my team, see if anything happened to the shifts scheduled while I was away. After all of that, I would start taking calls and creating or modifying shifts. While in the call, I would take some notes to put in the system but also to send them to my team on teams updating them on any changes done by me. It would continue like this until the end of the shift where I would disconnect and let my team handle the rest.

Throughout the day, I stay in constant communication with my team, ensuring everyone is on the same page. This involves sending reminders for upcoming meetings, coordinating with clients for any adjustments, and managing any unforeseen conflicts that arise. A big part of my role is to remain flexible and adaptable, as schedules can shift quickly in any environment.

By mid-afternoon, I take stock of the day's progress, checking off completed tasks and revisiting the remaining agenda. I make it a point to follow up on any actionable items that need my attention. As the day finishes, I begin preparing for the next day, drafting tentative schedules and reaching out to the client for any input on their needs.