1.Very large events will take much more planning and require a lot of facilities – make a list of what these may include?

2.Make a list of main documents that would be needed for an event?

2.Challenge: What would happen if an event had the wrong venue, location or catering – what would be the impact on the success?

3.Extend: To what extent do you think, good or bad, catering arrangements influence the success of any event? Explain your answer

Supply of Goods and Services Act 1982

The Health and Safety at Work Act 1974

Public Liability Insurance

Age Restrictions

Licensing Laws

Consumer Rights Act 2015

A1 - Due 21/10/25

A1 Resub released 11/11/25

A1 Resub Due - 25/11/25

A2 - Date released 13/01/26

A2 - Due 03/03/26

A2 Resub released 24/03/26

A2 Resub Due - 28/04/26

A3 - Date released 05/05/26

A3 - Due 19/05/26

A3 Resub released 02/06/26

A3 Resub Due - 16/06/26

Luke

Bethany

Eva

Ashton

Max

Muhammad Hassan

Abdulla Hussain

Vanessa

Amelia

Archie

Abdul

Ishaan

Mary

Abdulla Osman

Alfie

Reuben

Marcus

Emelia

Explain what happens if you don't pass first time: resubmissions and new assignment if not passed on resubmission.

What is the purpose, the goals and steps needed to be achieved?

What specific actions must be put into place for this event to happen?

List your ideas and be prepared to give feedback to the class.

•Assess feasibility, risks, and contingency plans

•Develop a detailed event plan including budget and resources

You need to plan the date , venue , budget and food .

You must organise volunteers , buy supplies , promote the event , and set everything up on the day. After the event , you count donations , clean up, and give funds to the charity

Vanessa karpovic 30277593

Before the event, the charity has asked you to help them to understand the different planning elements that go into organising this event such as: purpose/aims and objectives/goals and steps.

What is the purpose, the goals and steps needed to be achieved?

What specific actions must be put into place for this event to happen?

List your ideas and be prepared to give feedback to the class.

You have 20 minutes

Purpose/Aim of the event

The whole point of the coffee morning is to rise money for a local charity and also to make people more aware of the work they do . It’s basically a friendly event where people cam come in, chat, and buy drinks and snacks, and all the money goes to the charity.

Goals (SMART)

1.        Raise a set amount of money by the end of the event.

2.        Get a good number of people to turn up (for example, a target number of attendees).

3.        Make sure everything runs smoothly with the venue, timing, and setup.

4.        Promote the event enough so people actually know it happening.

Set up the event

1.        Pick a date, time., and place for the coffee morning.

2.        Decides what drinks, snacks, or cakes you’ll offer and how much to sell them for.

3.        Advertise the event -posters, social media, word of mouth, whatever works

4.        Make sure you have permission from the charity and the venue

Specific Actions to put in place

1.        Create a simple plan or checklist so nothing is forgotten.

2.        Assign roles to each person helping

3.        Buy or organise all supplies before the event

4.        Put up posters or send out reminders a week or so before

5.        Arrive early on the day to set everything up

6.        Have a clear system for collecting money and keeping its safes .

Aims and objectives- clear about the purpose and goals of the event, making sure they are clearly outlined and SMART objectives used. 

Main goals and steps needed to be achieved. 

Aims of the event;

-bring local community together 

-raise funds to support local charities 

-increase awareness of charity’s work

-encourage ongoing community involvement and support.

SMART objectives used

Raise £500 for the local charity: 

Specific; £500 target

Measurable: track donations 

Achievable: based on how many people show up

Relevant: directly supports charity 

Time-bound: achieved by the end of the event 

Main goals: 

Raise funds to support a specific local charity’s mission 

Build community engagement and create a welcoming event for a good cause. 

Increase awareness of charity’s work. 

Ensure event is well organised, safe, and cost effective 

Key steps: 

Choose date, time and venue 

Set a budget (decide how money will be raised)

Identify team roles

Social media:

Create posters, use social media, send details in form of letters 

Evaluation: count total funds raised, thank everyone who helped and supported, review feedback.

Resources: volunteers, footballs, kits, cones, changing rooms/ toilets, drinks and snacks, transport, first aid.

Venue: St George’s park 

Catering: volunteers to hand out drinks and snacks.

Legal constraints: risk assessment, sign a contract, first aid team. 

Team working: volunteers: serve food and drinks, players: play the football match, Referee: make sure its a fair game and help with confusions, first aid team: any players get hurt they can help. 

Insurance: public liability 

Methods of communication: social media posts, posters, letters 

Contingency planning: if it rains, hire out indoor pitch. 

•Assess feasibility, risks, and contingency plans

•Develop a detailed event plan including budget and resources

EXTENSION for those who have completed the task:

Create a timeline from planning the event to when the event takes place.

Make sure you include: date, time, who attended, what was discussed, the outcome of the meeting and next steps.

This needs to be detailed so make sure you add enough details that someone who has not managed this event can follow your time line to successfully manage the event in the future.

Notes for event Week starting 23/03/2026 

DATE: 13 Jan 26 

Class discussion about event ideas: 

Charity fund raiser- think, games, raffles 3 votes  

Food festival- think, theme, allergies, variety of food, 5 votes  

Music festival- think, singer, location, price, 10 votes  

Silent disco, no 

Arts and craft fair, no 

Move night-  think, location, food, drink, movie 0 votes  

Charity football match- think, transport, pitch, players, first aid. 3 votes 

Stand up comedy-no 

Charity 5k, no  

Overall idea:  

Movie night 

Project manager: Ellie and Amelia k and Ihsaan 

Teams:  

Food and drink- Ashton, Megan, Oliver, Esmanur — Ashton and Megan food -Oliver and Esmanur drinks 

Finance + tickets+ sales - rueben, Luke, Alfie, Marcus, Archie  

Marketing- Bethany, Emilia, Fatima, Isha 

Packaging- Eva, Max, Stevie, Ibby 

Technical equipment- Abdullah H, Abdullah O, Hassan, 

On ground team- Mindas, Bial, N’vonsian, Mary, Vanecca, Iman, Abdul  

Contingency plan: 

Notes for event Week starting 23/03/2026 

DATE: 20 Jan 26 

Class discussion about event ideas: 

Overall idea:  

Movie night --> Movie Matinee

Project manager: Ellie and Amelia k and Ihsaan 

Teams:  

Food and drink- Ashton, Megan, Oliver, Esmanur — Ashton and Megan food -Oliver and Esmanur drinks 

Finance + tickets+ sales - rueben, Luke, Alfie, Marcus, Archie  

Marketing- Bethany, Emilia, Fatima, Isha 

Packaging- Eva, Max, Stevie, Ibby 

Technical equipment- Abdullah H, Abdullah O, Hassan, 

On ground team- Mindas, Bilal, N’vonsian, Mary, Vanecca, Iman, Abdul  

Contingency plan: 

Notes for event Week starting 23/03/2026 

Contingency plan: 27 jan 2024

Felt back up room

Backup event- fund raiser-

Can’t hold in bistro  due to it already being booked for a different event.

Can hold it in reception talk to Sarah Evans

Can hold in biome- anu will have to book.

between?

What would be included in a

contract?

Why are contracts important?

Sweet prices (99%): £1

Budget: £50

We couldn’t find anything for the charity box decorations.

Event taking place from 10am - 2:45

12:15- 12:45 Isha is taking charge of the games.

12:45 - 1:15 Fatima is then taking charge of the table.

This is so that we have time to grab food and eat but there’s always one person at the table. If one person meds to go to the toilet then the other person can just take charge.

amelia and ellie will stay for the 15 min break

Ibrahim- 12.45 till 1.15

Reuben 10.30 till 10.45

Archie- 2.45 till 3.00

Upload your work under this tab and we will go through it in our next lesson.