GovEx | Gilbert: SWOT Analysis by Tiffany Davis https://padlet.com/tiffany148/ttcltj776rik7jdy complete a S.W.O.T. (strengths, weaknesses, opportunities, and threats) analysis to assess your organizational readiness to improve your data management practices related to improving service delivery and decision-making in Department of Public Works. en-us 2020-08-17 16:25:10 UTC 2020-08-17 18:46:15 UTC hello@padlet.com Team Members davidfabiano https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683467865 Knowledgeable and dedicated team with lots of experience]]> 2020-08-17 18:26:53 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683467865 Data Quantity davidfabiano https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683470227 Public Works has a large amount of data generated and available to share]]> 2020-08-17 18:27:45 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683470227 Collaboration with other departments. ajaxwax https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683472721 2020-08-17 18:28:39 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683472721 Coordination/Communication within a very large department https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683473427 2020-08-17 18:28:54 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683473427 Data silos ajaxwax https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683474417 2020-08-17 18:29:10 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683474417 Time consuming/not automated ajaxwax https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683474809 2020-08-17 18:29:18 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683474809 Data not assessable to others ajaxwax https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683475536 2020-08-17 18:29:33 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683475536 Implementation davidfabiano https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683475963 Public Works can implement decisions very efficiently across the organization]]> 2020-08-17 18:29:43 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683475963 Create an SOP ajaxwax https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683476572 SOP will explain the source of data and how to pull the information]]> 2020-08-17 18:29:53 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683476572 Track more meaningful data ajaxwax https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683478501 Although the report is long, some work teams feel like the data captured in the report could be more substantial. ]]> 2020-08-17 18:30:31 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683478501 Collaboration Techniques davidfabiano https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683478725 Public Works is not as efficient at collaborating across multiple mediums]]> 2020-08-17 18:30:37 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683478725 Usefulness of the data ajaxwax https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683481210 Is the data provided useful for the end user?]]> 2020-08-17 18:31:37 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683481210 Large, Diverse Group davidfabiano https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683481702 Public Works has a very large team and covers a wide range of services. This can lead to disconnected and isolated practices]]> 2020-08-17 18:31:50 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683481702 Data is hard to retrieve ajaxwax https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683482313 2020-08-17 18:32:05 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683482313 Retirement etc. ajaxwax https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683482885 When we lose people to retirement or attrition, we lose ability to capture how data is stored and/or retrieved. ]]> 2020-08-17 18:32:19 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683482885 Being data-driven already. Using data for decision making is built-in to many divisions already https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683484166 2020-08-17 18:32:49 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683484166 Data Age/Quality/Reliability davidfabiano https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683484449 With so much data being generated, making sure the data is timely, accurate and appropriate to the need can be difficult.]]> 2020-08-17 18:32:56 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683484449 Articulating needs that you have and making the business case for them. https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683485685 2020-08-17 18:33:25 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683485685 Interactive report ajaxwax https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683486209 Create a dashboard for a more interactive report where user can run different reports based on available data. ]]> 2020-08-17 18:33:37 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683486209 Risk-adverse decision making. Decisions have such big impacts internally and externally and the project timing is very long in advance of the change being made. Huge penalty for failure. https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683487427 2020-08-17 18:34:04 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683487427 Data QC/QA davidfabiano https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683487433 Public Works does not always have clear processes to make sure data is accurate and reliable.]]> 2020-08-17 18:34:04 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683487433 Use of Data for Predictive Analytics davidfabiano https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683489470 Public Works is very good at capturing historic data, activating that in a predictive mode is not always well developed.]]> 2020-08-17 18:34:51 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683489470 Trust of Data by Users davidfabiano https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683493532 Outside users have to trust data provided, no clear or easy to verify viability.]]> 2020-08-17 18:36:28 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683493532 Website davidfabiano https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683496489 Our current website is not kept up to date and informative]]> 2020-08-17 18:37:28 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683496489 Enhance Communications davidfabiano https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683498403 Public Works has many new tools available to improve and enhance communications]]> 2020-08-17 18:38:14 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683498403 Software ajaxwax https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683498855 Updates, upgrades, platform changes could cause a threat for retrieving data once automated.]]> 2020-08-17 18:38:24 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683498855 Diversity davidfabiano https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683500645 The diversity in Public Works can better inform each Division and the Town as a whole.]]> 2020-08-17 18:39:03 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683500645 Website davidfabiano https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683503037 Public Works can make many upgrades and enhancements to the website to better share data and story of public works.]]> 2020-08-17 18:39:54 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683503037 Deciding what data is important to report out to the Public https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683504471 2020-08-17 18:40:27 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683504471 Capacity davidfabiano https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683505077 Staffing levels are kept lean. Staff has limited capacity to take on new initiatives.]]> 2020-08-17 18:40:40 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683505077 Many different systems with individual specific goals, but the systems don't speak to each other. https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683506135 2020-08-17 18:41:05 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683506135 Streamlining managers report https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683507859 2020-08-17 18:41:45 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683507859 Change Management davidfabiano https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683508578 Public Works staff needs time to implement change, time and capacity are not readily available.]]> 2020-08-17 18:42:03 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683508578 Identifying performance management opportunities https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683508579 2020-08-17 18:42:03 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683508579 Creating a new culture org-wide that performance management and data stories are part of our service delivery. https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683511524 2020-08-17 18:42:59 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683511524 Communication davidfabiano https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683512064 How we share and communicate, need to have clear and similar focus.]]> 2020-08-17 18:43:12 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683512064 Get too lost in the focus on data and not being clear on the "why" or long-term goals https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683514497 2020-08-17 18:44:10 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683514497 Focusing on predictive data analysis https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683518794 2020-08-17 18:45:54 UTC https://padlet.com/tiffany148/ttcltj776rik7jdy/wish/683518794