FO

To prepare the Banner on cards

TVET

Revisit the process/due diligence

IT

Set meeting with Sis Dre after Holyweek

Available Funds as of April 10, 2025 - Php 1,457,785.14

Timeline - April 30, 2025

1. Resignation

   1. Jannie Bagapuro - March 26, 2025

   2. Mary Bernardine Renacido - March 31, 2025

      
      

2. Maternity Leave

Joana Diaz -extended until May 5, 2025

3. Payroll

   Salary Adjustment - effective April 1, 2025 (10th payroll)

4. Table of Organization (T.O)

   Approved T.O. - effective April 1, 2025

   
   

5. Re-implementation of TimeKeeping Policy effective April 1, 2025

   
   

QMS

Internal

1. CAGFI-HRADMIN OFI 6 - Requirements of Interested parties-closed on Nov2024

2. CAGFI-HRADMIN OFI 9 - Securely storing the finalized and signed documents - closed on October 30, 2024

External

1. TUVR 2025 HR OFI 9.1 - Conduct Analysis and Evaluation of conducted training for 2024 - closed March 13, 2025

ADMIN

Request Log-Transportation Services

1. Innova - 16

2. Grandia - 4

3. Travis - 3

4. Mini-Bus - 2

Repair and Maintenance

1. Quarterly Office General Cleaning - March 29, 2025

2. Innova PMS - March 7, 2025

1. DR Department for revision

DONOR/ SPONSORS VISIT

1. AUSA donor met their sponsored student, a graduating seminarian.

   
   

2. Incoming site visit of Ambassadors from Australia to OLB, no date yet but team is arriving in the Philippines of April 12, 2025.  They will cover the cost of gas and other expenses and will also bring food and hygiene kits for the beneficiaries there. Tito Gil has already been informed

   
   

3. Canada - conducted site visit and attended inauguration of Romblon site by AICI Pres Nap Llanos, Al Basilio and Bernie Consul last 3 April 2025; on going program audit by Al Basilio to Oc Mindoro, Cavinti (MPH), North A/East B, and Bulacan (4/8-10/25).

COORDINATION MEETING CONDUCTED

1. Meeting with Bahrain in Preparation of MWPR Meeting with Australia for Marketing and Promotional Purposes

   
   

2. Meeting with Tito Mel Ancop Head of Singapore for clarification for ESP remittance and Direct donation from Singapore Donor.

   
   

3. Meeting with AICI President on the renewal of the MOA Agreement, MPH of Lubao,

   
   

4. TCDSB payment - It was credited to the CAGFI account last April 7, 2025.

1. Australia sent an email on April 8, 2025, stating that they are unable to provide donations for the call for donations for Myanmar.

2. Last Monday, the ANCOP Head from KSA informed us that they will be donating 5,000 SR and asked where to send the remittance for the calamity.

3. CFC Singapore has directly sent their donations to CFC Myanmar. The total amount donated as of April 3, 2025, is $4,220.00
   

·        Monitoring Visit Conducted = 194

Metro Manila = 58

Big West - 17
Big North – 9

Big East – 16

Big South – 16

Luzon = 85

Bicol – 20

Central Luzon – 30

NWL – 6

Laguna – 15

NEL – 17

Visayas = 5

Bohol – 3

Cebu – 2

Mindanao = 46

North Eastern Mindanao – 18

South Eastern Mindanao - 28

·        Meetings Attended

1.      Big West PIT Monthly Meeting

2.      South B PIT Assembly

3.      Conducted ESP Orientation and PIT Training in Virac

4.      Conducted a Kasunduan Orientation to the sponsored students and parents – Bato, Viga, and Caramoran

5.      Attended Catanduanes AGT Meeting – March 24, 2025

6.      Conducted PIT Training & ESP Orientation (Zambales & Nueva Ecija)

7.      Conducted APR Orientation and APR Making to sponsored students (Nueva Ecija, Tarlac, Zambales)

8.      Conducted PIT Training and ESP Orientation in Kalinga

9.      ANCOP Batanes Orientation

10.   Conducted ANCOP Appreciation, ESP, and Kasunduan Orientation to School Partners (Students and Parents) and ESP Implementing Areas (1 SP Agusan Del Norte, 2 SP Agusan Del Sur, Surigao Del Sur – Tandag and Bislig Chapter)

11.   Conducted ANCOP Appreciation, ESP, Kasunduan Orientation, and APR making to School Partners (Students and Parents) and ESP Implementing Areas (2 SP Mati, Davao Oriental)

12.   Conducted ANCOP Appreciation, ESP Orientation, APR Orientation, APR Making (Sultan Kudarat)

·        AVES Participation

1.      Big East

2.      Big North

·        Mark Christian Daseco, newly hired Project Coordinator for MIMAROPA

·        Metro Manila Institutional Partners transferred to Jaive Montederamos

·        Luzon Institutional Partners transferred to Jhon Mark Leuterio

·        Profiles

On Queue - 1615

With lacking Data - 318

Total = 1933

2019 – 8

2020 – 1

2021 – 70

2022 – 13

2023 – 286

2024 – 1555

2. Submitted TUVR OFIs with individual Action Plans (as requested by AB) to Che c/o MQ

3. Analyzed summary report c/o Riam effect of school partners, evidence showed still Non-compliance.

4. DWSD Report completed by ED Team and submitted by Feb at the Standards Bureau meeting the deadline, March 31.

5. CAGFI received 311 CSS responses for March 2025, result is 98% with 5 Customer Complaints issued to ESP-FO for validation.

6. FRTDDL update to be reported by Arnel (on pilgrimage) will instead report in QMS IM

QO for CDP no monitoring for 3 months

DENR Notice of Violation - CAR with major NC still not fully resolved

2. AB requested items:

DSWD meeting for Aux SWDA

FIN - ATM Pilot in SB update, revision of ATM Flow chart

DPA initial meeting done with Bro Mito and Atty Grace succeeding report by DPO

3. HR matters

Hiring of M & E

Off-boarding

4.DSWD Matters:

Fund raising permit

DSWD Accreditation

Aux SWDA confirmation

1. As per latest count of ICLHO, there are already 37

   beneficiaries currently residing in the KaUSWAGan Residences

2. Meter Reading to determine the specifications of the Automatic Voltage Regulator (AVR)

3. Equipment safety installations - Fire pumps, ATS, and accessories labels - DONE

4. SMDC Requests -

   • Location of the area drain and conventional slab(structural) in the revised plans

   • Floor topping test results - in Justification that cracks are not Structural but Architectural

   • Front hardscapes

5. Reorientation for STP monitoring (Participants - ICLHO and 3 beneficiaries)

6. Joint Inspection to be done on Apr. 21-22, 2025 (SMDC-EDMR, ANCOP, LGU and VYKIM)

AS PER KIM:

Booster pumps:

1A - leaking new 3phase pumps

2A - new capacitor of 3phase still not working.

Filler pump

Pump 1 and Pump 2 still still operated manually

Fire Hose 1A - Hindi pa napalitan

FDas Alarm - Nag.aalarm hnd pa naayos.

Yesterday pumunta yung AOP pra magreorient ng Beneficiary sa pagmonitoring kag basic maintenance ng STP room.

1. training for new NetSuite access

2. training for Almmia power Bi to be used in FRTDDL

3. training for Brian CompTIA A+

ACTION PLANS:

1. follow up on our additional access and renewal contract of the NetSuite Account.

2. Both online and onsite options will work for Almmia; we have already identified the training needed to enhance Almmia's capabilities.

3. This setup is the same as Almmia's.

• INDIGO SUBDIVISION (VYKIM) - 77.79% (Target Accomplishment - 77.63%)

• Highlights:

    * Backfilling

    * Fabrication and Installation of Stair Footing Rebars

    * Formworks and Concrete pouring of Stair Footing and Stiffener Columns

    * CHB Laying of non-load bearing at T&B

    * CHB laying of load bearing

  * Electrical Roughing-ins

  * Fabrication and installation of PVC Sewage Line

  * Installation of Water Line

       * Rebar Works and Formworks of Bond beam

       * Rebar Works and Formworks of Roof beam

       * Installation of Steel Window Frame

       * Rebar Works and Concrete Pouring of Slab on Grade

       * Loft Framing and Roof Framing

       * Plastering Exterior Wall

       * Painting Interior and Exterior Wall

       * Excavation of Septic Tank

  
  

• Site Development and Support Facilities (TWINFORMERS) - 79.31% (Target Accomplishment - 79.25%)

  • Highlights:

    SITE DEVELOPMENT

        * Excavation, Installation of Waterline

      * Fabrication and Installation of distribution line fittings and Pipe lines

      * Excavation, rebar works, formworks of Sewage Treatment Facility

      * Concreting of wall at Sewage Treatment Facility

      * Application of Waterproofing and Fabrication of Manhole Cover at Sewage 

                 Treatment Facility

               * Steel Works on EWT

      * Fabrication of Elevated Water Tank

      * Fabrication of Steel Rafters for Basketball Court

      * Installation of Steel Columns for Basketball Court

      * Drilling at Pump Station

               * Installation of Street Lighting

      * Installation of Electrical Pole

      * Formworks and Concreting of Sidewalk , Curb , Gutter and Portland Cement

                  Concrete Pavement(PCCP)

  
  

  
  

• Other works were done during the Immersion of partner institution in Canada (Painting of interior and exterior walls, Concreting of pathway)

  
  

·        Low submission of APR

·        1^st semester grades and 2^nd semester COE/COR not yet completed

·        Resignation of Jackie Cupas and Mariel Bualat effective April 15 and 30

·    Replacement for CABARZON - 800 students concurrent of Tin Pichay in concurrent of Profiles submission and request

·        Replacement for Visayas and Mindanao

·        No conducted Home Visitation of Ronald Duran

·        Some students have concerns about their availability during the times of Fieldwork.

·        Slow compliance of COG and COE in other areas is due to unsubmitted grades of Professors, and some schools, especially in H.S, have not yet released the grades due to the need to complete S.Y. first

·        Home Visitation Monitoring Visit Report backlogs of Field Coordinators due to priority of other deliverables

·        Reassignment of Gladys Esperida to Big Central

·        Changes in the area assignment of Visayas

Negros Occidental + IPs = 254+368 (Vacant) = 622

Samar (220) + CDP - Ronald Duran

Leyte + Southern Leyte + Bohol - Vacant =

Cebu, Negros Oriental, Siquijor - Erra

Aklan, Antique, Guimaras, Iloilo - Ivy

·        Vacant Field Coordinators of CABARZON and BICOL

·    Approval of the Subscription to Grammarly, and I love PDF for FO - C/O Tech Support

·        APR Submission deadline is April 15 but not all funds are transmitted yet

·        New deadline for ESP Requirements for SY 2025-2026

·        FO RTAP - Discuss with the Excom reported cases of ESP funds misused for appropriate action

FO RTAP - Discuss with the Excom the revival of the issuance ofthe ESP Service Rendered Booklet to all Sponsored Students       

• EMT for SY 2025-2026      

• Every Tuesday Meeting with RCMPD

• Weekly VIP for IPs

• MM West C Medical Mission

2. Deployment Conducted

*Feb.1 - Lobo Batangas - 155 patients (9 x-ray patients)

*March 30 – VIPs for IPs @ Porac, Pampanga - 201 patient

*April 5 - MM West C - 76 patients

3. Deployment Schedule

April 5 & 12 – West C

May 3 or 10 – Makati with RCMPD

May 31 - Balayan, Batangas (Tito Steve)

June 13 - San Fernando, Pampanga (RCMPD)

TBA - Unisan, Quezon

Jan 22 - 24, 2026 - UST (Tita Mila Y.)

4. FDA License of UAE MC

- SFD Requirement (this is a new finding not asked or requested from our initial application)

5. Delayed X-ray results

- The radiologist is recovering from major surgery

As of Mar. 03, 2025: 81.35%

AVES:

* MM East

* MM North

* MM West

* Central Luzon

* NEL

* NWL

* MM South

MWPR:

* Bahrain

* Pampanga

2. MWPR

PFG advised to use old MWPR Materials until 2024 version update is approved

3. ANCOP Staff Assembly

May 9 - About Mama Mary - Tita Bernie Cuevas

June 6 - Being Christ in the Workplace - Tito Jun Marcelo

July 4 - Sustaining Passion & Avoiding Burnout

Aug. 8

Sept. 5

Oct. 3

Nov.7

Dec. 5

Jan. 9

4. QMS

   OFI for QO and Stakeholders done, to be submitted

   
   

5. DSHUD MOU

   • Emailed the Draft of MOU last April 2, 2025

6. 
   

   
   

* March 15 Big East - 128

* March 22 Big North - 68

Confirmed:

* Apr. 26 - Central Luzon

* Apr. 26 - NEL

* May 1 - MM West

* May 3 - NWL

* May 10 - MM South

To Finalize:

* May 10 - MM Central

* May 17 - CALABARZON

* May 17 - MIMAROPA

* May 24 - BICOL

* May 24 - EV

* May 24 - CV

* May 24 - WV

* July 12 - NEM

* July 19 - WM & NCM

* July 26 - SEM & SCM

1. We have completed the meeting with the DPO at GMC; they are willing to help us create a Privacy Impact Assessment.

2. The Privacy Impact Assessment form for FO has been created.

3. The NPC registration has been completed, and the certification and seal have already been issued.

4. I'm currently on the lookout for the perfect training provider and available dates for DPO.

CHALLENGES:

1. Privacy Impact Assessment of Other Departments

   
   

*Every Tuesday Meeting with RCMPD

*Weekly VIP for IPs

*MM West C Medical Mission

2. Deployment Conducted

*Feb.1 - Lobo Batangas - 155 patients (9 xray patients)

*March 30 – VIPs for IPs @ Porac, Pampanga - 201 patient

*April 5 - MM West C - 76 patients

3. Deployment Schedule

April 5 & 12 – West C

May 3 or 10 – Makati with RCMPD

May 31 - Balayan, Batangas (Tito Steve)

June 13 - San Fernando, Pampanga (RCMPD)

TBA - Unisan, Quezon

Jan 22 - 24, 2026 - UST (Tita Mila Y.)

4. FDA License of UAE MC

- SFD Requirement (this is a new finding not asked or requested from our initial application)

5. Delayed X-ray results

- Radiologist is recovering from major surgery

1. MANPOWER

• Schedule with VFD and Internal Meeting

• Offsetting of ANCOP employees with an official request from Health (Do we need to present official guidelines?)

• Rotary expectation with healthcare manpower for main health services

2. RCMPD - WOW CLINIC

- Need to deploy (partnership) to 6 Rotary Community to close the grant

3. Contractual RadTech unresponsive to on-call deployment