Event Bidding_Group 1 by Chase Lim https://padlet.com/chaselim96/ti20bewcoudc2nxo Made with a dash of wit en-us 2021-07-20 02:47:04 UTC 2025-12-23 16:25:52 UTC hello@padlet.com Finance chaselim96 https://padlet.com/chaselim96/ti20bewcoudc2nxo/wish/1655483244 General Hosting Standards:
-Bid submissions are realistic and achievable, with a focus on revenue validity.

-Completion of budget spreadsheets and/or worksheets with all assumptions and explanations that go along to be included.

-Provide a certified guarantor who agrees to underwrite any operating deficit from the event or the minimum financial guarantee for the event ensuring the event does not incur a
Loss.

-A deficit management plan may also be required by the rights holder.

Recommended Bid Content:
  • Event operating budget
  • Detail the nature and extent of all financial partnerships, including both the private and public sectors.
  • Maximize the cost efficiencies surrounding the staging of the event 
  • Use the budget template provided by the rights holder as required.
  •  If required, provide a certified guarantor 

]]> 2021-07-20 02:52:06 UTC https://padlet.com/chaselim96/ti20bewcoudc2nxo/wish/1655483244 Sales / Revenue Generation chaselim96 https://padlet.com/chaselim96/ti20bewcoudc2nxo/wish/1655484850 General Hosting Standards: 
- Include a list of the confirmed sources of operating and/or capital funding along with any previous experiences and/or market research that reinforces the proposed plan.
 - Outline strategy for pricing, packaging, sales and distribution of tickets/sales of sponsorship opportunities
-  Host Organizing Committee:
  • Responsible for identifying and producing secondary sources of self-generated revenues for the event, including any merchandising, licensing programs and fundraising programs 
Specific components:
- Ticket sales 
  • Timelines for key deliverables of ticket sales plan, including references to other events hosted in host community (validating price points and sales targets)
- Sponsorship sales
  • Integrate the rights holder’s existing sponsor program and solicit sponsors while respecting any category exclusions resulting from any current sponsor partnerships in place. 
  • Include breakdown of potential inventory that the Host Organizing Committee intends to sell.
  • Include when and which corporations will be approached, what they will be offered for their investment and breakdown of potential inventory that the Host Organizing Committee intends to sell.
Recommended Bid Content:
- Include a complete list of the confirmed sources of operating and/or capital funding along with any market research that reinforces the plan, including other large-scale fundraising experiences and history.
- Ensure event’s tickets are family affordable  
- Develop and finalize the rights and benefits packages for sponsors in collaboration with and approved by the rights holder 
]]> 2021-07-20 02:53:16 UTC https://padlet.com/chaselim96/ti20bewcoudc2nxo/wish/1655484850 Marketing and Communications chaselim96 https://padlet.com/chaselim96/ti20bewcoudc2nxo/wish/1655485221 General Hosting Standards:
-It is crucial to recognize the rights and benefits of any existing sponsors 

-Must address the key components: 
  • advertising and promotion, 
  • media and public relations, 
  • publications, 
  • signage and pageantry

-Host Organizing Committee has to:
  • ensure that all event publications, materials, and signage are produced consistent according to graphic policy 
  • provide access to each of the venues for photography and video as determined by the rights holder.

Recommended Bid Content:
-Comprehensive marketing and communications framework to provide guidelines such as 
  • target markets, 
  • objectives, 
  • key messages, 
  • strategies.
-The bid submission should also include the proposed advertising and promotion plans, as well as media and public relations plans.
- Photography and video plans
-Publications plans
-Website plans
]]> 2021-07-20 02:53:31 UTC https://padlet.com/chaselim96/ti20bewcoudc2nxo/wish/1655485221 Human Resources chaselim96 https://padlet.com/chaselim96/ti20bewcoudc2nxo/wish/1655485361 Bid Content:
1. Outline the plans for recruiting, training, coordinating, assigning and recognizing the number of volunteers required
(Host Community must have a strong volunteer base from which to draw on to meet the number of volunteers required for the event)

2. Schedule of engagement for volunteers & Staff

3. Hiring Process:
- Criminal record check
- Child abuse registry (for volunteers working with youths)
- Roles & Responsibilities
- Timelines

]]> 2021-07-20 02:53:37 UTC https://padlet.com/chaselim96/ti20bewcoudc2nxo/wish/1655485361 Legacy Plan chaselim96 https://padlet.com/chaselim96/ti20bewcoudc2nxo/wish/1655485526 General Hosting Standards:
It is crucial for the host community to develop, and present a summary of the event's Legacy Plan, covering both financial and non-financial aspects with the objective of benefitting the sport, and the host community.

Financial Legacy Plan
Management Funds of:
-Athletes
-Coaches
-Officials
-Volunteer
-Sport development

Non Financial Legacy Plan
Legacy components:
-Facilities
-Sport development
-Equipment
-Education
-Promotional


The bid presentation must
 - demonstrate  capital plans and agreements for new and improved venues precisely identify post-event ownership, accountability for ownership
- the Host Organizing Committee will have no ongoing operational or financial obligation for these venues.
-All remaining assets should be distributed such as medical equipment, office equipment,  computer software, and intellectual property .]]> 2021-07-20 02:53:45 UTC https://padlet.com/chaselim96/ti20bewcoudc2nxo/wish/1655485526