Email stands for electronic mail. It is the easiest and the cheapest way of communication. It is used in formal, semi-formal as well as an informal way of expression or writing.

Emails are of three types

The email writing format is the same for each of the categories. Though the choice of words and language differ depending upon the type of email. One can use friendly and casual language in informal emails. The language used in formal emails should be professional, clear, and formal. The email writing format is

Let us discuss each type of email writing format.

An email written for any friends, family members or relatives comes under this category. Use of polite, friendly and casual words along with proper greetings and closings are some of the rules of the informal emails.

Sample

Suppose you have to write an email to your friend inviting him or her to your birthday party.

To: XYZ

From: 

Date:

Subject: Invitation to a birthday party

Hi XYZ!

Hope this mail finds you in the best of your time. I am very happy to invite you to my birthday party on Nov 03 at ABC Hotel from 7:00 pm to 10:00 pm. The theme of the birthday party is ‘Pirate of the Caribbean”.

It would be great if you come and join us at the party. We will have a great time and fun together.

See You Soon

LMN

An email written for any teammates or colleague is the semi-formal email. One can use friendly language but have to maintain the limit and the decency. The length, proper greetings and closing and clarity are some of the rules of the semi-formal emails.

Sample

Writing a letter to inform your classmates regarding intra-college quiz competition.

To: XYZ

From :

Date : 

Subject: Intra-college Quiz Competition.

Hello Everyone!

This is to inform you guys that an intra-college quiz competition is going to be held in our college on Nov 25 from 11:30 am in Hall – 01.

Everyone is therefore asked to take part in the competition so that our department can win.

For further queries, feel free to contact me.

Thanks

LMN

(Class Representative)

An email written for business communication or professional use comes under this category. The email written for any government department, school authority, company or any officers are the formal emails. Use of polite and formal words, the reason for writing mail, clarity, proper greeting and closing are some of the rules of the formal email.

Sample

A mail for resignation.

To: XYZ

From : ABC

Date: 

Subject: Resignation Letter

Dear Sir

Please accept this mail as a notice that I am leaving my position with this organization. As per the norm of the company I’ve to give a month notice before resigning. I hope you will get a good replacement for me within this time period.

Biography of Indian-born NASA astronaut Kalpana Chawla. Covers her birth and upbringing in India, her graduate studies in the US, and her aerospace engineering career culminating in her selection into the NASA astronaut corps in 1995. Details her astronaut training and two shuttle flights, STS-87 in 1997, and the ill-fated STS-107 in 2003. Written by her husband, Jean-Pierre Harrison.

Quotes

"I have no confidence in the media in general. In my experience, factual, objective reporting is usually a distant second to sensationalism. "  Laurel

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