This ‘HR RFI/RFP Template’ covers nearly everything you need for gathering HR system requirements, preparing your RFI and RFP (for issue to software vendors) and for evaluating and comparing vendor responses. The HR RFI/RFP Template will:

Save you time identifying and gathering your new software / system requirements because thousands of carefully researched criteria are listed. Simply choose those you need and set priorities for each criteria. Then quickly prepare your RFI and RFP by just filling in the blanks. And as the templates are available in MS Excel / Word, you can quickly and easily amend to your precise needs.

Save you effort as you don’t have to start from scratch. The template reduces the effort involved with specifying requirements and preparing RFI’s / RFP’s.

The standardised format also helps software vendors to more clearly understand your requirements and more easily respond to each requirement, using the space available within the template. So you will receive clearer and improved responses. And consequently, spend less time and effort evaluating and comparing vendor responses.

Save you money as you can use the template yourself. There’s no need for extra staff or resources to help you specify your requirements or prepare your RFI and RFP.

Reduce the risk of selecting the wrong HR system by providing clarity and transparency. You can see your requirements, easily evaluate and compare vendor responses and so identify the best solution for your organisation.

1. Web enablement
2. Additional functionality available within the new software
3. Workflow and automation
4. Present systems comprise separate stand alone systems with limited integration between each other
5. Integration with other systems

1. Improving the quality and quantity of management information
2. Improving accuracy of information
3. Improving access to and speed of access to management information
4. Improving the flexibility of and speed to produce management information

1. Improving system processes
2. Reducing manual effort and duplication of data handling
3. Improving system flexibility to handle continual business change
4. Improving system performance, speed and time to process data
5. Improving data input / collection capability eg automated feeds, bulk data entry
6. Improving transfer of information between systems
7. Improving system reliability
8. Present system is ageing, has not been upgraded and is now becoming difficult to maintain
9. Easier system development in the future
10. Supporting an increased number of system users
11. Improving data storage

1. Providing unsatisfactory / poor support
2. Withdrawing support
3. No longer supplying a specific range of products
4. No longer developing products that you use

1. Changing provision of services eg outsourcing, creating shared service centres
2. Changes of hardware
3. Rationalisation of systems and vendors
4. Reorganisation eg due to take over, merger, decentralisation, restructure or disposal of business units
5. Reducing costs (total cost of ownership)
6. Other actions leading to a sudden and permanent large change in numbers of suppliers, customers, employees and consequent reduction of systems requirements