Working more effectively using collaborative spaces by Jenny Evans https://padlet.com/evansje8/oo3r04mvdlmf0ox8 RKEO Meeting 18 March 2022 en-us 2022-03-17 16:02:33 UTC 2022-03-18 12:11:27 UTC hello@padlet.com Aim of today's meeting evansje8 https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2100380318
- Identifying what spaces people are using
- Who are we collaborating with?
- What information are we sharing?
- Using the tools we have more effectively
- Not about replacing conversations with documents
- Agreement about where relevant documents go so that those who need access can find them
- What are the barriers to using tools more effectively? 
- How can the team find a way to remove these barriers?]]> 2022-03-17 16:09:47 UTC https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2100380318 What information is being created? evansje8 https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2100385931 2022-03-17 16:12:43 UTC https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2100385931 Where to store your documents and data evansje8 https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2100390667 https://universityofwestminster.sharepoint.com/sites/Resources/SitePages/Store-files.aspx]]> 2022-03-17 16:15:02 UTC https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2100390667 RKEO SharePoint site evansje8 https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2100395723 2022-03-17 16:17:51 UTC https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2100395723 File sharing evansje8 https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2100398157 2022-03-17 16:19:14 UTC https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2100398157 Virtual Research Environment (VRE) evansje8 https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2100403460 2022-03-17 16:22:14 UTC https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2100403460 Questions evansje8 https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2100408321 1. Why don't you use the SharePoint site?
2. What information do you struggle to find?
3. Who else needs access to the documents you create (beyond you as an individual)?
4. What are key documents / info we all need access to?
5. What would make it easier for you to use it?]]> 2022-03-17 16:25:05 UTC https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2100408321 ISS Communications site evansje8 https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2100424109 Microsoft Teams guidance https://universityofwestminster.sharepoint.com/sites/00270/SitePages/Microsoft%20Teams.aspx

SharePoint help https://universityofwestminster.sharepoint.com/sites/UoWHelp]]> 2022-03-17 16:33:45 UTC https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2100424109 Academics slasalle5 https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2101735388 Eg. Community Leads, CRD, Project PIs]]> 2022-03-18 11:12:36 UTC https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2101735388 Other Professional Depts slasalle5 https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2101737282 Eg. SAAS colleagues, Dain and Sustainability Team (Campus Management)...]]> 2022-03-18 11:14:19 UTC https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2101737282 5. What would make it easier for you to use it? slasalle5 https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2101746083 Better links - Perhaps a Map? Could we use the Landing Page and turn it into that map?]]> 2022-03-18 11:22:10 UTC https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2101746083 1. Why don't you use the SharePoint site? slasalle5 https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2101747903 Struggle to share files there,
Can't find things/links fast enough,
....]]> 2022-03-18 11:23:39 UTC https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2101747903 Info relating to Team Meetings/Team work slasalle5 https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2101751711 and for these, we use Sharepoint a lot and like it]]> 2022-03-18 11:27:11 UTC https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2101751711 Advantage(s) of Sharepoint slasalle5 https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2101756245 - Version Control

]]> 2022-03-18 11:31:21 UTC https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2101756245 start with clean up of the document and filing structure, create sub folders, get rid of duplicate and empty folders at top level, save the stand-alone files somewhere. remember you can 'copy' or 'move' - the previous one will duplicate the file in case it needs to be in more than one place https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2101760971 2022-03-18 11:35:40 UTC https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2101760971 4. What are key documents / info we all need access to? slasalle5 https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2101768464 - Relevant R&KE contacts
- Individual team spaces
- Costings
- Overall Map of the categories
- Guidances and/or Useful links
-....]]> 2022-03-18 11:42:00 UTC https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2101768464 Documents that should not be moved abeltesfai1991 https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2101804783 ‘Post award’ folder – link to new Microsoft form – should not be disrupted in case of change to workflow created with ISS ]]> 2022-03-18 12:11:27 UTC https://padlet.com/evansje8/oo3r04mvdlmf0ox8/wish/2101804783