Branch Practices (optimising work productivity) by GEB IvP

Improve: please use yellow!

geb_ivp — 2025-04-25 00:46:45 UTC

Start: please use green!

geb_ivp — 2025-04-25 00:47:17 UTC

Stop: please use red!

geb_ivp — 2025-04-25 00:47:53 UTC

2025-04-25 07:28:27 UTC

Clearly communicate if a decision/direction is still pending. Trust that even if the direction is not confirmed, officers will try their best with what information they already have. I think this can lessen feelings of 'wasted effort.'

2025-04-25 07:29:42 UTC

Fruit day. Thank you for the thought but they're heavy and difficult to bring home!

6 monthly report for GEP trs

2025-04-25 07:30:16 UTC

Now that schools are doing their own lesson observations and file checks for GE trs and our contact with them is only through curriculum meetings, is this report still needed? Can it be a case where GEB only gives feedback about the trs if there is something exceptional or alarming that we think the school should be aware of? The majority of the GE trs are experienced and have been in the prog for many years. I think we know how good they are and what their AFIs are. These don't drastically change over a year and do schs really need a new report every year from us to know how their trs are performing?

2025-04-25 07:31:22 UTC

Start having a depository where the most updated info for various workstreams can be found

2025-04-25 07:31:32 UTC

Is it necessary for us to maintain additional layers of reporting on teachers, particularly when we are not their reporting officers. Our efforts should be directed toward areas of necessity and priority.

Managing big pieces of work, cutting to smaller pieces, more regular check-ins?

2025-04-25 07:32:19 UTC

Perhaps to have more regular check-ins especially if a certain piece of work is huge, this is so that we avoid abortive work. However, this may mean we have more meetings. To rectify this, perhaps we need to have a common understanding that each of us should put in enough effort in the work we are working on before coming together to have a fruitful discussion and to tell each other what direction we are heading from now onwards.

With GEB downsizing, everyone should be a knowledge builder n not armchair critic. Build resources, build partnerships n build staff capacity.

2025-04-25 07:32:35 UTC

Management members should start to role model respect and open communication to shape the culture of the branch.

2025-04-25 07:32:37 UTC

Start: Honouring officers' time to balance meetings and deep work

2025-04-25 07:32:47 UTC

The recent pulse survey findings indicated staff being bogged down by meetings which compete with meaningful downtime for task/project completion. To consider keeping a timer to ensure meetings don't overrun beyond the expected time. Also to only include meeting items that are meant for discussion. That means to assume items for info should be marked as read (officers should be expected to keep up w their emails). OR, the staff who are not involved can choose to come in later when specific items for their involvement starts. OR, to consider starting protected blocks of time for depts to do deep work

2025-04-25 07:32:52 UTC

If brainstorm is required, post the brainstorm question on a physical whiteboard in the branch and allow anyone to leave an idea (using a post-it or whiteboard markers)

PDS for gep teachers

2025-04-25 07:35:17 UTC

Not sure how we can value add to them when they have been teaching in gep for decades and now that the prog is ending

Total wellness

2025-04-25 07:40:13 UTC

Total Wellness means feeling good inside your mind and heart, being able to handle tough situations, and having good relationships with yourself and others.

It helps branch officers to:

Feel calm and confident
Do your best
Get along with friends , family and colleagues
Solve problems without feeling stuck
Know that even if you feel sad or angry, you can get through it

Who is overseeing all the meetings?

2025-04-25 07:40:15 UTC

Especially for first year officers, there are many overlaps. Meetings are repetitive, discussing the same things.

Pain point: 6 monthly reports

2025-04-25 07:41:12 UTC

Is there really a need for the report from us? Especially in the new modality, schools need to have mechanism to evaluate the teachers?

Perhaps can sunset it by changing to rating scale. Do it less.

If we keep it, can we have greater alignment in reports with the national narrative - aligning the report (and all forms used) with STP. Where did the content criterion come from?

what is the role of the HOD/GE then? How will they learn to evaluate their own officers? Pick up the skills now.

Changing Mindset

2025-04-25 07:47:42 UTC

Branch - in terms of the supports we render to schools. Teach the schools to fish.

Schools - taking of their own PD. Schools have different practices so we do still need to do our checks to mainstain standards. We need to figure out the most critical area of need. Having a more open conversation with schools on what they need/want from us.

Focused work

2025-04-25 07:53:45 UTC

Why do we need 4 POCs for school experience program? We can just have 1.

Too many pieces of work can make the mental fragmented.

Even when you have a small role, you still need to know everything about the work.

Leaner team for projects, but fewer projects per person.

Systemic change

2025-04-25 07:59:59 UTC

When trying to coordinate with PSB and GB, it feels odd that officers are trying to make the connections with other branches instead of being top down. Would love more top down direction.

Can GEB be better plugged into the rest of MOE? For example, if edtech is creating something for HUMB, please also think about GEB! But it has to be a 2 way thing, we must share with others if we want others to share with us.

For example, when CPDD shares their resources, teachers can bring back to school. But when GEB shares, teachers cannot even take picture.

Stop Mini-MOE

2025-04-25 08:05:54 UTC

Stop being the mini-MOE.

Share all resources to all others.

Plug in to the larger MOE.

Commented on master padlet

geb_ivp — 2025-04-30 01:36:34 UTC

Too many secretariats

Commented on master padlet

geb_ivp — 2025-04-30 01:36:52 UTC

Stop having so many meetings especially where people come to talk without having had a chance to think through first. Start requiring everyone who proposes an item in meeting agenda to conceptualise and clear with their advisors before sharing at meetings. Thanks

Commented on master padlet

geb_ivp — 2025-04-30 01:37:08 UTC

Can we have some choice on things we wish to attend esp when it comes to PD and training? Start practising differentiation for our own officers who are have different needs.

Commented on master padlet

geb_ivp — 2025-04-30 01:37:22 UTC

Clarity on attendees expected at meetings. Some of us wonder why we are asked to attend certain meetings.