I am very excited to start my internship program as this is my first time working in the event industry with a new environment. I hope that I can learn how to run the event and also learn something new when I get the task. For me, each different event that I can contribute i will gain new knowledge. Other than that, I can contribute my ideas when planning, my time and energy during until the end of the event.

This padlet will serve as the platform for me to share my activities and document as an event intern trainee. Thank You!

Moving forward on 17th April 2025, I started contacting several suppliers for the decoration items and presented the options to Casper for review. On the same day, Mr. Deeban also requested ideas for the upcoming Annual Dinner Proposal, including suggestions for the entrance arch, foyer activities, opening gambit, and pre-event teaser. After reviewing the suppliers, Casper approved the selected supplier for the table centerpiece decoration, which felt like an important achievement for me.

Continuing on 18th April 2025, I proposed ideas to Mr. Deeban for the entrance arch and foyer activities to enhance the event’s welcoming experience. Casper also asked me to start searching specifically for candle holders, LED candles, and LED candle holders to complement the table decoration. Additionally, I assisted Mr. Deeban in finding more creative ideas to help complete the proposal deck. Being trusted with both creative and organizational responsibilities made me feel more confident and valued as part of the team.

I continued developing the MRT Speed Art Challenge deck and liaised with Glambooth to obtain package prices for the magic mirror and photo booth for the dinner event. I also updated the price list for online purchases and floral table centrepiece decorations before sharing it with Casper.

Follow-ups included contacting Petals2U regarding a new floral design and requesting quotations from a supplier sound system & lighting through whatsapp. I also began working on a “Memori” deck from GSC for submission to YB Khairi Jamaluddin.

For AMS, I sourced contact numbers for artists, and compiled artist position details for Janet. I was also tasked with creating an emcee profile for Tiong Li San on canva.

For the Nusantara Concert, I updated the artist profiles to include Juicy Luicy and Insomniacks, completed the deck by Friday, and sent it to Grace, Janet, Jepp, Tedd, and Miss Sha. Through these tasks, I learned the importance of multitasking across creative, logistical, and communication roles while maintaining accuracy and meeting multiple deadlines under time constraints.

Following Casper’s briefing, I revised the “Memori” deck by expanding it to 10 pages and adding objectives. I edited the Emcee Li San slide and compiled her video using CapCut. The completed video was then uploaded to AMS’s YouTube account, and both the profile and link were sent to Janet and Jep.

Additionally, I sourced Oscar-themed music for the Farmcochem Dinner and shared it with Casper. I also updated the “Memori” deck with further details, then compressed and converted the file before sending it to Casper and Grace. This week enhanced my skills in managing multiple creative tasks within tight deadlines and reinforced the importance of maintaining accuracy and quality in every deliverable.

I edited the MRT Speed Art Challenge deck into 10 pages and participated in the WIP meeting with the event team. After reviewing the deck with Casper, I made further improvements before submitting the final version to him. This week taught me the importance of detailed follow-ups to ensure each task meets the intended objectives.

I checked the packing list, verified quantities, and transported the items to M Resort Hotel, where I assisted with event setup from 4:00 p.m. to 10:00 p.m., including arranging 470 napkin decorations. On event day for the 41st Annual Dinner of Farmcochem, I helped set up from 8:00 a.m. to 10:00 a.m. by placing napkins and black bow ties on tables, installing table runners, and tying ribbon chair backs. I also managed registration and lucky draw redemption during the event. Afterward, I assisted with post-event dismantling, completed the inventory checklist, and arranged Lalamove transport to return items to Milestone. This week strengthened my skills in event setup execution, attention to detail, and coordinating both pre- and post-event logistics to ensure smooth operations.

For the Wealth Forum UOB event, I sourced suppliers for a photowall backdrop in Johor Bahru and for chair rental in Penang. I followed up with the photowall supplier to confirm details and continued chasing the Persada PIC to obtain the quotation. This week taught me the importance of persistence and clear communication with suppliers and venues to secure timely and accurate information for event planning.

For the UOB Wealth Forum in Johor Bahru, I worked with fellow intern Peggy to prepare the packing list and pack event items. I also attended the team briefing to review job scopes, alternative plans, and transportation arrangements. Toward the end of the week, I reloaded event items, traveled to Johor Bahru, and supported the setup for the UOB Wealth Forum at DoubleTree Hotel from 8:00 p.m. to 4:00 a.m. This week provided valuable experience in balancing client engagement, proposal preparation, and on-site event execution, strengthening both my presentation and organizational skills.

On the event day of the UOB Wealth Forum at DoubleTree Hotel, Johor Bahru, I was assigned to oversee both the inside and outside of the ballroom to ensure everything was in proper condition before, during, and after the event. Prior to the event, together with Peggy and Eason, I assisted in setting up signage, arranging tables, placing buntings, and organizing the registration area to ensure a smooth guest experience. During the event, I was responsible for ushering arriving guests and assisting them with any inquiries. In addition, I supported Casper and Harry in coordinating with the banquet team to ensure food service was delivered on time. After the event concluded, we dismantled and packed the equipment, checked the packing list, and ensured all items were in good condition and accounted for before being transported back to Kuala Lumpur. The event required us to stay in Johor Bahru for two days and one night. This experience taught me the importance of teamwork, attention to detail, and adaptability in managing both guest services and event logistics from start to finish.

I accompanied Casper and Josh for a site recce at MRT Pasar Seni with mural artist Iskandar and later met the client, MRT Corp, at MRT Merdeka to discuss and take wall measurements. I also received a briefing regarding the upcoming UOB Wealth Forum in Penang. On Thursday, we reloaded items into the car and traveled to Penang for the event at Royale Chulan Hotel, while also preparing a draft timeline for the MRT mural, which I sent to Casper and Iskandar. Finally, I supported the setup day for the UOB Wealth Forum, which ran from 12:00 p.m. to 10:00 p.m.

This week’s experience taught me the importance of effective coordination with artists, clients, and the event team, as well as the need for flexibility in balancing creative planning and on-site event execution.

We traveled to Royale Chulan Penang on Thursday to begin setup at 12:00 p.m. and again at 10:00 p.m. I was assigned to oversee the ballroom, both inside and outside, ensuring everything was in proper condition before, during, and after the event. Prior to the event, together with Peggy, Eason, Ted, and Aizu, I assisted in setting up signage, arranging tables, placing buntings, organizing the registration area, and ensuring the ballroom layout was well-prepared. During the event, I was responsible for ushering guests upon arrival and assisting them whenever needed. In addition, I supported Casper and Harry in coordinating with the banquet team to ensure food was served on time. After the event concluded, we dismantled and repacked all equipment, checked the packing list, and ensured every item was in good condition and accounted for before being transported back to Kuala Lumpur. The event required us to be in Penang for three days and two nights. This experience taught me the importance of teamwork, efficiency, and maintaining a high level of professionalism in handling both guest services and event logistics.

Toward the end of the week, I joined Casper, Josh, and Aizu for a site recce at MRT Merdeka with MRT Corp and CelcomDigi, and straight up for setup the UOB Wealth Forum at W Hotel Kuala Lumpur with Josh and Aizu. This week strengthened my project management skills, particularly in balancing creative proposal development with operational planning, while also reinforcing the importance of teamwork in delivering successful client engagements and event setups.

We began the event setup at W Hotel a day before the program. I was assigned to oversee the ballroom, ensuring it was in good condition before, during, and after the event. Prior to the event, my team and I were responsible for setting up signage, arranging tables and buntings, preparing the registration area, and ensuring the ballroom layout was organized. I also made sure that the books and flyers provided by the client were neatly placed on each table for the guests.

During the event, I was assigned to usher arriving guests and assist them whenever necessary. In addition, I escorted VIPs to the designated VIP meeting room for their lunch session. After the event concluded, we dismantled and packed up the materials used, cross-checking the packing list to ensure that all items were in good condition and complete before being transported back.

This was my first experience working as a crew member at the Saturday Night Remember Bee Gees Concert. On the first day, I was assigned to set up at the Platinum Box and later took charge of the lucky draw counter. It was exciting because many guests came to participate, giving me the chance to communicate directly with the audience. Even though we were short of manpower at the counter, I felt happy and motivated as I managed to handle the crowd and enjoy the interaction. At the end of the day, we dismantled and packed the required items together as a team.

On the second day, we were briefed again about the flow, seating, and foyer arrangements. I was assigned to the upper level as a ticket checker using the scanner. The audience was very happening and enjoyed the concert, which made the atmosphere lively and fun. I was also thrilled to have the opportunity to take a photo with the Bee Gees tribute group before we dismantled everything after the show. Although it was tiring, I truly felt satisfied because of the strong teamwork, clear directions, and the positive energy throughout the event.

Challenges: The main challenge was the shortage of manpower, especially at the lucky draw counter, which required me to multitask and handle multiple guests at once.

Lesson Learned: I learned the importance of adaptability, communication, and teamwork in ensuring smooth event operations. This experience also boosted my confidence in interacting with the public and gave me a sense of accomplishment in contributing to a successful concert.

Through these tasks, I learned how to prepare and refine professional proposals and sponsorship decks, communicate effectively with venue representatives, and apply feedback to improve my work. This experience enhanced my skills in proposal writing, event planning, and design presentation while also teaching me the importance of attention to detail and clear communication.

On 26 August 2025, I was given a task by Ms. Natalie to create a show deck for The Fame: The Musical. She briefed me on the requirements and set a deadline for completion. At the same time, I continued researching ideas and inspirations on Pinterest and other platforms for the Herbalife proposal, with assistance from Peggy and Harry.

On 27 August 2025, I continued working on both The Fame: The Musical show deck and the Herbalife proposal. Alongside this, I also supported Peggy and Harry by contacting hotels to ask about availability dates and rates for the upcoming UOB Wealth Forum 2026.

On 28 & 29 August 2025, I joined an internal meeting with Peggy and Mr. Josh to update progress and brainstorm ideas. Mr. Josh provided valuable input by helping us refine the concept and listing detailed elements that should be included in the proposal according to the client’s requirements. Lesson that i learned through these experiences, I learned how to balance multiple projects at once while coordinating with different supervisors. I developed stronger research and creative skills in preparing proposals, especially in building moodboards and conceptual ideas. I also gained insight into professional brainstorming sessions and how feedback from supervisors can shape proposals to better meet client expectations.

In addition, I assisted by contacting the PIC of Quayside Hall to set an appointment for a site recce on behalf of Casper. Lesson that i learned through these tasks, I learned the importance of being detail-oriented when plotting floor plans, including positioning booths, planning exit routes, allocating space for the photobooth, and ensuring all measurements are accurate and practical for the event setup.