1. Regularly review user access privileges to digital accounts and revoke unnecessary permissions.

2. Implement strong, unique passwords for each account and use a reputable password manager to securely store them.

3. Enable two-factor authentication (2FA) wherever possible to add an extra layer of security.

4. Conduct periodic audits of login activity to identify any suspicious behavior.

   Encryption actions:

   1. Utilize end-to-end encryption for sensitive communications and data transfer.

   2. Encrypt all stored sensitive files and data using strong encryption algorithms.

   3. Ensure encryption keys are securely managed and regularly rotated to minimize the risk of unauthorized access.

   4. Educate all users on the importance of encryption and provide training on how to properly encrypt and decrypt sensitive information.

   Storage security measures:

   1. Regularly assess the security features of chosen storage solutions, ensuring they meet industry standards.

   2. Implement access controls such as role-based permissions to limit who can view, edit, or delete stored data.

   3. Utilize encryption for data both in transit and at rest within the storage solution.

   4. Backup critical data regularly and store backups in secure, off-site locations to prevent data loss due to breaches or disasters.

   
   

• Passwords:

  • To be enabled

  • Use strong passwords. Complex passwords with a mix of upper and lowercase letters, numbers, and symbols are useful for teachers and students too.

  • Not sharing passwords in any case.

2.    Data Encryption:

• Cloud Storage: Resources and sensitive data should be encrypted. Many cloud storage providers offer encryption features. If not, create a password to access them

• USB Drives: On USB drives do not store sensitive data without encryption.

3.    Secure File Storage:

• Shared Folders: Authorized users should have access to shared folders. Make the appropriate settings.

• File Permissions: Set appropriate file permissions to control who can view, edit, and delete files.

• Backups: Make regular backups for secure files.

4.    Generally:

• Updates: Keep software and operating systems updated with the latest security patches.

Access Control:

• Understand the significance of controlling get entry to to virtual assets to prevent unauthorized usage or change.

• Examples include putting in place user bills with distinctive permission levels and making use of authentication mechanisms like passwords or biometrics.

Data Encryption:

• Recognize the importance of encrypting sensitive facts to shield it from unauthorized get right of entry to or interception.

• Examples include encrypting emails containing confidential facts and using encrypted garage solutions for sensitive documents.

Secure File Storage:

• Ensure that digital documents are stored in steady locations to prevent information breaches or loss.

• Examples encompass utilising cloud garage services with robust security capabilities and implementing regular backups to protect against statistics loss.

Identify Needs:

• Reflecting on my present day digital resource utilization inside the lecture room, I regularly make use of various sorts of content material such as scholar tests, instructional videos, and lesson plans. These resources are typically saved on cloud-based totally platforms like Google Drive and academic software program systems.

Create a Checklist:

Access Control Tasks:

• Set up user accounts for students, teachers, and administrators with suitable permission stages to get entry to digital resources.

• Regularly evaluation and replace get admission to permissions to ensure that best legal people have access to sensitive data.

Encryption Actions:

• Implement popular approaches for encrypting emails containing confidential scholar facts or evaluation results before sharing them with relevant parties.

• Utilize encryption features supplied by means of cloud storage structures to shield sensitive files stored on-line.

Storage Security Measures:

• Verify that two-component authentication is enabled on all cloud garage debts used to shop lecture room assets.

• Regularly evaluate the security settings of cloud storage platforms to ensure they meet recommended protection criteria, consisting of facts encryption in transit and at relaxation.

By growing and following this personalized digital safety checklist, I purpose to ensure that my lecture room assets are thoroughly blanketed towards unauthorized access or information breaches, thus safeguarding the privacy and integrity of student records and academic materials.

2. Next, having recourse to encryption tools (such as Ax Crypt tool) to protect emails addressed to students or other sensitive data is essential.

3. Google drive is a secure file storage tool that allows me to store educational files. But to ensure data security, I'll have to verify two-factor authentication.

At our school, access control tasks are mainly set by our ITC Administrator, who defines set up permissions for different user groups) in the shared digital folders, grant access to students and parents for general resources and restricts access to confidential reports to teachers. As far as I am concerned, Whenever I create content in my google classroom, I check who and how can access and if students can modify or share them. We never share sensitive information outside the teachers’ platform.

Encryption actions:
(standard procedures for encryption)

Encryption is mostly done by the ICT administrator at school. Teachers never share sensitive information outside school.

Storage security measures:
(steps to check storage solutions meet security criteria)

I check  cloud storage accounts to verify that there is a two-factor authentication system and frequently check who has accessed. I never storage sensitive information outside the school platform, which is encrypted.

• password usage

• changing passwords frequently

• using complex passwords with 10 characters (combinations of upper and lower case letters, characters and numbers)

• be careful about sharing access to the document and regularly controlling access

2. Encryption actions:

• encrypt of sensitive informaiton

• using mailing services that use encryption

3.Storage security measures:

• use of two-factor authentication on storage systems

Plan password updates for your accounts and devices to reduce the risk of unauthorized access.

Enable device security features:

Ensure that all devices used in the classroom have security features such as passcodes, fingerprints, and facial recognition enabled.

Teach students about safety practices: Integrate digital safety awareness into your curriculum to help students understand the importance of protecting personal information online.

Back up important data:

Establish a backup system for sensitive files and data in case of equipment malfunction or cyberattack.

Stay up-to-date on security threats:

Stay up-to-date on the latest security threats and best practices by following trusted sources or attending professional development seminars on digital security. Periodically review and update your assessment system:

Regularly review and update your assessment system to reflect changes in technology, digital tools, or security practices in your classroom environment.

e class the platform where the educational staff are organinised gives you a multiple ways to secure what kind of acess can somebody have to your page.

personal laptop and hard drivew have passwords and biometric authentication.

• folders shared online (e.g. Google Drive) - permissions according to their role;

• strong passwords and different passwords on different accounts.

Encryption actions:

• email encryption.

Storage security mesures:

• two-factor authentication to access.

Update passwords regularly and prevent sharing of accounts.

Use user role management on school platforms.

Encryption actions:

Use email encryption or secure sharing methods (e.g. Google Drive with defined access rights) when sending sensitive information.

Storage security measures:

Check that all cloud storage (Google Drive, OneDrive) has two-factor authentication enabled.

Back up data regularly.

Setting up different access levels (e.g. view only for students, full editing for colleagues).

Regularly checking who has access to folders and documents (removing old users).

Creating separate accounts for personal and professional use.

Encryption actions

Using password protection on sensitive PDF/Word documents (e.g. assessments).

Using secure file sharing tools (e.g. SendEncrypted, ProtonMail).

Encrypting sensitive files (e.g. student personal data) with tools like VeraCrypt.

Storage security measures

Enabling two-factor authentication (2FA) on Google Drive / OneDrive.

Using official and trusted cloud platforms (e.g. Microsoft 365, Google Workspace).

Regular backups to an external hard drive or secure USB (offline storage).

Current needs:

Content types: Student assessments, lesson plans, presentations, lesson videos.

Storage: Mostly on Google Drive and less often on physical media (USB).

• Use of usernames and strong passwords

• Two-factor authentication

• Assigning different access permissions for students and teachers

Encryption actions (standard procedures for encryption):

• Encrypting data

• Using end-to-end encryption for email communication

• Applying password-based encryption on USB drives or external hard disks

Storage security measures (steps to check storage solutions meet security criteria):

• Regularly reviewing the privacy and security policies of cloud-based tools (e.g., Canva, Padlet, Google Drive)

• Performing regular backups of sensitive data (to an external drive or secure cloud storage)

• Checking that storage solutions receive regular security updates

Set user permissions and strong passwords.

Encrypt sensitive documents and emails.

Enable two-factor authentication and backup files regularly.

Check sharing settings to prevent unauthorized access.

Access Control Tasks

Use strong, unique, and complex passwords (with a mix of letters, numbers, and special characters) for all accounts.

Enable Two-Factor Authentication (2FA) wherever possible (especially for cloud storage accounts like Google Drive/OneDrive).

Regularly review and set appropriate access permissions (e.g., view-only for students, editing for colleagues) for shared digital folders and accounts, and remove permissions when they are no longer needed.

Encryption Actions

Encrypt sensitive data (like student personal data or assessments) before storing or sharing it.

Utilize end-to-end encryption for sensitive communications, such as email.

Use secure file-sharing methods.

Storage Security Measures

Conduct regular backups of important and sensitive data to a separate media (like an external hard drive or secure cloud storage).

Keep all software, operating systems, and devices updated with the latest security patches.

Regularly review the privacy and security policies of cloud-based tools (like Canva, Padlet, Google Drive).

Educate students and colleagues about digital safety and security practices.

Encryption: For sensitive information such as student data or assessment files, I use encrypted storage or secure sharing links. I always send materials through institutional email rather than personal accounts.

Storage security: Most of my teaching materials are stored in trusted cloud services with automatic backup. I update my devices and software regularly, use antivirus protection and delete outdated files.

Access control:

• Set permissions for students, colleagues, and parents

• Share materials only with necessary people

• Restrict sensitive files (grades, personal info) to teachers only

Encryption:

• Encrypt sensitive documents before sending

• Use secure links when sharing files

• Protect students’ personal information

Storage security:

• Enable two-factor authentication on cloud accounts

• Keep backup copies of important files

• Use trusted platforms like Google Drive and Canva with proper access control

folders shared online (e.g. Google Drive) - permissions according to their role;

strong passwords and different passwords on different accounts.

Encryption actions:

email encryption.

Storage security mesures:

two-factor authentication to access.

Encryption actions: I verify that all educational platforms used (Electronic registry, Google workspace for education, Canva, Genially) use secure connections.

Storage security measures: I use only GDPR compliant cloud services. I avoid mixing personale files and school files. I delete obsolete files or old student work at the end of the school cycle.

To improve my digital security, I developed a simple checklist that I can apply in my daily work.

In terms of access control, I will make sure that all files and folders are shared only with the intended users. I will regularly check permissions and avoid using public links when sharing student-related materials. I will also ensure that different user groups (students, colleagues) have appropriate levels of access.

For encryption, I will be more careful when sharing sensitive information. I will avoid sending personal data through unsecured channels and use protected platforms or password-protected documents when necessary. This is especially important when handling student information.

Regarding storage security, I will make sure that my accounts are protected with strong passwords and two-factor authentication. I will also regularly review and organise my stored files, deleting outdated content and ensuring that important materials are backed up securely.