Organise meetings in nature for example parks.

create safe space to speak freely

-Setting goals and clear roles and responsibilities

-Feedback

-Active listening

-Transparent communication

-Thinking from different perspectives

-Constructive feedback

-Not being Judgemental

Set Clear Expectations: Define tasks and deadlines.

Communicate Openly: Use consistent and clear communication.

Adapt as Needed: Be flexible with changes.

Set Clear Expectations: Make roles and deadlines clear from the start.

Seek Help When Needed: Ask for guidance if issues persist.

1 -Clear goals and roles

2-Effective communication.

3-Trust and respect.

4-Collaboration and inclusion.

5- Flexibilty and adaptability.

2-Opened honest Communication

3-conflict resolution

4-Clarify roles and expectations

5-Adaptability and Flexibility.

• Effective Communication

• Collaboration

• Time Management

2) Shared goals and vision.

3) Clear roles and responsibilities.

4) Clear communication

5) Strong leadership

2) Acknowledging emotions in stressful situations.

3) Taking responsibility and seeking a mediator for conflict resolution.

-Honesty

-Collaboration

-Empathy

• Making sure everyone feels heard, 

• collaboration is important 

• Using time efficiently during meetings 

• Setting team roles 

• Assign roles according to individual strengths 

2. Approaches used to address or navigate challenging team experiences columns

• Active listening and clarifying questions

• Setting clear goals and roles at the start of meetings

• Provide constructive feedback

Successful teams: Clear roles and open communication improved participation and efficiency.
Challenging teams: Addressing concerns early and practicing active listening helped resolve misunderstandings.

The 15 Commitments – Common Themes

Common themes included accountability, emotional awareness, curiosity over defensiveness, and choosing responsibility over blame.

Conscious Leadership Agenda

The structured agenda improved focus, encouraged equal participation, and created psychological safety within our team.

Efficiency & Empathy in Healthcare

Intentional presence — such as eye contact and active listening — helps maintain human connection even during brief appointments.

Mindful Practice – Takeaway

Mindfulness supports emotional regulation, self-awareness, and patient-centered care, improving both safety and communication.

Project Feedback

We reviewed feedback together, identified recurring suggestions, and incorporated changes that aligned with our client-centered goals.

Alert/Wait Cards & Checkout

Alert/Wait cards were not needed. We checked out by sharing one word to reflect on the meeting.

• clear/direct communication

• Being kind

• collaboration

2. Being honest

   • Making sure no one has questions

   • The team being open to feedback

   • Talking directly to coworkers whenever there is a problem instead of everyone else but them.

   • Learning from past experiences and reflecting on it as a team.

- technical aspect, like spelling errors and proper grammar

- making sure it is easy to understand and engaging for all viewers

our listeners

- technical aspect, like spelling errors and proper grammar

- making sure it is easy to understand and engaging for all

viewers

• Clear communication and active listening

• Assigning roles (clock watcher, checker, coordinator, summarizer)

• Making sure everyone has a chance to speak

• Summarizing decisions + confirming next steps (who does what + when)

2. Approaches used to address or navigate challenging team experiences

• Asking clarifying questions early (using the Wait card)

• Closed-loop communication (repeat back what we agreed on)

• Setting clear goals at the start of the meeting

• Giving respectful, constructive feedback and checking in if someone is quiet or confused

• Clear communication and expectations among team members

• Defined roles and responsibilities

• Clear deadlines and priorities to guide the work

• Flexibility and support when challenges arise

• Respect for different perspectives and ideas

• Accountability

• Making sure that at the start of the meeting, everyone is on the same page and is ready to go

• Delegated roles

• Constructive feedback

• Allowing everyone to have the chance to speak

2. Approaches used to address or navigate challenging team experiences columns

• Being transparent, while respectful and considering the other person's feelings

• The benefit of the doubt

• Knowing where to find support if the situation escalates

• Catering the learning experience to everyone in the group

• Clear and open communication among team members

• Active listening and respecting different perspectives

• Sharing responsibilities fairly

• Setting clear goals and expectations early

• Regular check-ins to stay aligned

• Encouraging everyone to participate

• Creating a supportive and positive team environment

Approaches used to address or navigate challenging team experiences

• Addressing issues openly instead of avoiding them

• Clarifying roles and expectations to reduce confusion

• Practicing patience and understanding different perspectives

• Using active listening to prevent misunderstandings

• Focusing on solutions rather than blaming others

• Being flexible and willing to adapt

• Maintaining respectful communication during conflicts

• Set clear and realistic expectations

• Divide tasks based on team members’ strengths, interests, and schedules

• Get to know team members early and agree on communication methods

2)  Approaches used to address or navigate challenging team experiences columns

• Speak up directly when concerns arise

• Clarify roles, response times, and task expectations

• Reach out to the instructor or create a team charter when needed

1. Show respect

2. Contribute to the discussion/workload

3. Have clear expectations/goals

Approaches used to address or navigate challenging team experiences

1. Remain objective

2. Address issues early and with the appropriate individual(s)

3. Maintain a professional tone

-   Open and respectful communication: Team members shared ideas freely, actively listened, and clarified expectations early to stay aligned.

-  Defined roles and accountability: Tasks were clearly divided based on strengths, which improved efficiency and reduced overlap.

- Collaboration and mutual support: Team members supported one another, provided constructive feedback, and stepped in when help was needed.

2. Approaches Used to Address Challenges

- Early identification of issues: Challenges were discussed as soon as they arose to prevent escalation or delays.

- Problem-solving as a group: The team worked together to brainstorm solutions and make shared decisions.

- Flexibility and adaptability: Members adjusted timelines, roles, or approaches when needed to accommodate challenges and maintain progress.

1. Honor the opinions and viewpoints of every team member

2. Listen intently and communicate honestly

3. Distribute work equitably and maintain responsibility

4. As a group, establish precise objectives and deadlines.

5. Promote cooperation and mutual assistance

Methods for dealing with or navigating difficult team situations:

1. Deal with problems before they get worse.

2. Remain composed and handle disagreements with professionalism.

3. Clear up misunderstandings by having candid conversations

4. Be adaptable and prepared to make concessions

5. Put more emphasis on solutions than blame

One key approach that contributed to our successful team experience was clear role distribution and open communication. Everyone understood their responsibilities, and we maintained a respectful environment where all ideas were valued.

Challenging:

During a challenging team experience, miscommunication and unclear expectations caused tension. We addressed this by having an honest discussion, clarifying roles, and improving our communication, which helped us move forward more effectively.

•⁠ ⁠Open and respectful communication: Team members shared ideas freely, actively listened, and clarified expectations early to stay aligned.

•⁠ ⁠Defined roles and accountability: Tasks were clearly divided based on strengths, which improved efficiency and reduced overlap.

•⁠ ⁠Collaboration and mutual support: Team members supported one another, provided constructive feedback, and stepped in when help was needed.

2.⁠ ⁠Approaches Used to Address Challenges

•⁠ ⁠Early identification of issues: Challenges were discussed as soon as they arose to prevent escalation or delays.

•⁠ ⁠Problem-solving as a group: The team worked together to brainstorm solutions and make shared decisions.

•⁠ ⁠Flexibility and adaptability: Members adjusted timelines, roles, or approaches when needed to accommodate challenges and maintain progress.

- active listening 

-  empathy 

- collaboration

- Clear communication

- Readjusting team work if anyone is falling behind without judgement. Be understanding 

- 24 hour reply to text/email rule , set expectations early 

- Being open to constructive criticism 

- Vulnerability

Approaches used to address or navigate challenging team experiences?

1. Issues were addressed politely

2. Apologies were tendered were necessary

3. Boundaries were set to prevent future occurrences

• Active listening

• Open communication

• Collaboration

• Goal setting

• Shared timelines

Approaches used to address or naviagte challenging team experiences:

• Ask for clarification

• Remain professional

• Re-visit communication styles & methods

• Seek guidance

• Adress problem areas as soon as they arise

• Setting expectations

• Being easy-going

• Equal Contribution towards workload

Approaches used to address or navigate challenging team experiences

• Using Alert!/wait card

• Clarifying misunderstandings and miscommunication

• Maintain professionality

• Active listening

• Open body language

• Understanding other perspectives

Approaches used to address or navigate challenging team experiences:

• Calm tones

• Professionalism

• Understanding perspectives

• Asking if you misunderstand

• Using non-confrontational tone

• Active listening

• Open body language

• Understanding other perspectives

Approaches used to address or navigate challenging team experiences:

• Calm tones

• Professionalism

• Understanding perspectives

• Asking if you misunderstand

• Using non-confrontational tone

• Open Communication: share updates regularly and speak up early, so nothing important gets lost or assumed.

• Defined Roles: Everyone should know what they are responsible for, which means less overlap and fewer things slipping through the cracks.

• Mutual Respect: Different opinions should be welcomed, not shut down, and that can make people more willing to contribute honestly.

• Shared Goals: Establish common objective, to help stay aligned even when individual preferences differ.

• Celebrating Small Wins: Acknowledging progress along the way can keep morale up and remind the group that the effort is worth it.

Approaches Used to Navigate Challenging Team Experiences

• Addressing Conflict Early: Rather than letting tension build, name the issue directly and work through it before it affects the whole group dynamic.

• Finding Common Ground: When disagreements come up, shift focus to what everyone agrees on to help reset the conversation.

• Dividing Workload Fairly: When one person is overwhelmed, redistributing tasks without making it a big deal, can hep things moving.

• Staying Solution-Focused: Instead of dwelling on what went wrong, the energy can be directed towards figuring out the next step forward.

• Checking In With Each Other: A simple "how are you doing with your part?" can go a long way in catching problems before they become bigger ones.

• Clear communication and transparency

• Active listening and mutual respect

• Collaboration and shared decision-making

• Defined roles and responsibilities

• Goal setting with shared timelines

• Flexibility and adaptability

Approaches used to address or navigate challenging team experiences:

• Asking for clarification to avoid assumptions

• Addressing issues early and constructively

• Maintaining professionalism at all times

• Revisiting communication styles and expectations

• Providing and receiving feedback respectfully

• Setting boundaries to support accountability

• Seeking guidance when needed

One idea I value is creating a balanced workflow where responsibilities are discussed early and adjusted when needed. Instead of sticking rigidly to roles, teams should stay flexible and respond to how things are actually going.

Regular check-ins can help catch overload before it becomes a problem. Even a quick conversation can show who needs support and where tasks can be shifted.

It’s also important to build a space where people feel comfortable speaking up whether they’re struggling, confused, or have a better idea. That kind of openness improves both trust and outcomes.

Finally, recognizing each person’s strengths and limits helps the team function more effectively. Not everyone works the same way, and that’s actually an advantage when managed well.

Recognize and appreciate everyone’s contributions

Speak openly about ideas and suggested changes

Consider each members skills and strengths which could be utilized in the group setting

Reflection 2:  What could you have done to navigate a challenging team more successfully?

Listen carefully to the plans and ideas of all members

Be open to adapting to other members standards and accommodating changes when needed

Address the challenges and support the team in developing a shared understanding  

Our team's success started from our commitment to active listening and empathy. We made a conscious effort to pause, allowing each member to voice their perspectives before sharing our own, which helps to foster a collaborative and understanding environment.

What could you have done to navigate a challenging team to succeed?

To navigate challenges, we would prioritize open communication, proactively sharing our concerns and addressing any difficulties directly with our instructors. This ensures a strong and clear foundation for our cooperation.

Successful teams use open communication, clear roles, mutual respect, and shared goals to stay organized and aligned. Recognizing small wins also helps maintain motivation and morale.

Challenging Team Experiences

When challenges arise, teams can respond by addressing conflict early, finding common ground, sharing the workload fairly, staying focused on solutions, and checking in regularly to prevent small issues from becoming bigger problems.

I think our team did well because we kept communication pretty clear and stayed organized. We made sure everyone had a chance to speak and actually listened to each other instead of just trying to rush through things. That helped keep everything on track and made it feel more collaborative.

What could you have done to navigate a challenging team more successfully?

I think we could’ve handled challenges better by speaking up earlier instead of letting things build up. Also just checking in more as a group and being a bit more flexible would help, especially if someone is falling behind or confused.

What our team could have done differently was have better communication before meetings to ensure we were all on the same track and had everything coordinated for the meetings.

• Respect each other's experiences and approach the conversation with humility and appreciation for each other

• Ensure that everyone feels heard by letting everyone speak and not rushing each other.

• Ending each meeting with appreciation for the team

2)Approaches used to address or navigate challenging team experiences

• Being open in communicating difficulties or lack of availability

• Being adaptable and understanding when others get busy and working around it by suggesting new dates or meetings or alternative ways to work such as on a shared google document for the project.

• Clear communication

• Defined roles

• Constructive feedback

Approaches used to address or navigate challenging team experiences:

• Active listening

• Addressing conflict respectfully

• Clarifying expectations

• Clear communication

• Defined roles

• Constructive feedback

Approaches used to address or navigate challenging team experiences:

• Active listening

• Addressing conflict respectfully

• Clarifying expectations

Approaches used to navigate challenging team experiences:
During more difficult moments, I found that active listening made a big difference. Taking time to understand each person’s perspective helped reduce misunderstandings. Addressing issues respectfully and clarifying expectations early also helped the team stay focused and move forward.

• timely communication

• agreed upon schedules

• acknowledging the perspectives of others

Approaches used to address or navigate challenging team experiences:

• team meetings

• clear communication of expectation sand guidelines

• identifying concerns when they become an issue rather than waiting

-Clear, Shared Goals: Everyone understands importance of the project, their specific role, and how their individual contributions add to the team.

-Active Recognition: Celebrating both small wins and major milestones, which reinforces positive behaviors and keeps morale high.

2) Approaches used to address or navigate challenging team experiences columns:

-Reset Meeting: Pausing the meeting to re-align on the core topic, re-define roles, and explicitly state what is needed to succeed.

-Accountability Mapping: Breaking down large milestones into smaller, visible individual deliverables so ownership is transparent.

2- Approaches used to address or navigate challenging team experiences
When something was unclear or the workload felt uneven, we tried to talk about it instead of making assumptions. We checked in with each other, clarified what needed to be done, and adjusted the tasks when necessary. Approaching challenges calmly and respectfully helped us move forward without creating tension.

Our team found success by explicitly practicing multidimensional curiosity—towards each other’s diverse healthcare backgrounds and toward the content requirements. We established an asynchronous working document with active comment threads, which allowed us to break down large milestones into structured mini-deadlines. By operating under the firm assumption that everyone had the best intentions and a shared motivation for genuine learning, we communicated in a timely, professional manner that respected each other’s commitments outside of school.

2- Approaches used to address or navigate challenging team experiences

When expectations became blurred, we moved away from passive waiting and actively addressed the stalling workflow. We navigated this friction by using transparent accountability check-ins and setting clear conditional baselines (such as agreeing that if we didn't hear back by a set time, we would assume agreement on the current draft).

Clear, Shared Goals: Making sure everyone understands the goal, their role, and how their contribution supports the team.

Open Communication: Giving everyone an opportunity to share their ideas and actively listening to different perspectives.

2)Approaches used to address or navigate challenging team experiences:

Open Discussion: Addressing concerns respectfully instead of making assumptions and giving everyone a chance to explain their perspective.

Clarifying Roles: Re-defining responsibilities when needed and dividing tasks based on team members’ strengths to keep the team moving forward.