The Procurement Life Cycle by https://padlet.com/abhinandhan_bhaskaran/kwsb2ryv01fhl3sr en-us 2023-10-20 03:24:49 UTC 2023-10-27 08:03:48 UTC hello@padlet.com Stage 2: Determining Procurement Approach abhinandhan_bhaskaran https://padlet.com/abhinandhan_bhaskaran/kwsb2ryv01fhl3sr/wish/2755608539 - market research through google
- word of mouth (colleagues etc)

]]> 2023-10-20 03:25:27 UTC https://padlet.com/abhinandhan_bhaskaran/kwsb2ryv01fhl3sr/wish/2755608539 Stage 1: Establishing Needs abhinandhan_bhaskaran https://padlet.com/abhinandhan_bhaskaran/kwsb2ryv01fhl3sr/wish/2755609565 need to know what you want
- venue
- food
- size of party
- entertainment
- budget gauge]]> 2023-10-20 03:26:19 UTC https://padlet.com/abhinandhan_bhaskaran/kwsb2ryv01fhl3sr/wish/2755609565 Stage 3: Specifying Requirements abhinandhan_bhaskaran https://padlet.com/abhinandhan_bhaskaran/kwsb2ryv01fhl3sr/wish/2755942026 - potentially follow from previous years
- search from email threads for the old method
- potentially ask procurement team


- having the official templates on Sharepoint
- handbook
- constant email being sent out (newsletter)
- compulsory e-learnings

]]> 2023-10-20 08:47:48 UTC https://padlet.com/abhinandhan_bhaskaran/kwsb2ryv01fhl3sr/wish/2755942026 Stage 4: Sourcing abhinandhan_bhaskaran https://padlet.com/abhinandhan_bhaskaran/kwsb2ryv01fhl3sr/wish/2755942283 challenges:
- not sure which company would be the best option
- different budget, different quality etc -- need to do more research/background check on the company

]]> 2023-10-20 08:48:03 UTC https://padlet.com/abhinandhan_bhaskaran/kwsb2ryv01fhl3sr/wish/2755942283 Stage 5: Evaluating abhinandhan_bhaskaran https://padlet.com/abhinandhan_bhaskaran/kwsb2ryv01fhl3sr/wish/2755942687 running tenders:
- best value for money (lowest budget, attitude of company, manpower required)

]]> 2023-10-20 08:48:25 UTC https://padlet.com/abhinandhan_bhaskaran/kwsb2ryv01fhl3sr/wish/2755942687 Stage 6: Seeking Approval abhinandhan_bhaskaran https://padlet.com/abhinandhan_bhaskaran/kwsb2ryv01fhl3sr/wish/2755943235 - as long as your justification is strong, can answer to the boss]]> 2023-10-20 08:48:57 UTC https://padlet.com/abhinandhan_bhaskaran/kwsb2ryv01fhl3sr/wish/2755943235 Stage 7: Contracting abhinandhan_bhaskaran https://padlet.com/abhinandhan_bhaskaran/kwsb2ryv01fhl3sr/wish/2755943788 - contact has to be clearly stated, each party/stakeholder and their responsibility, contact points for different areas
- prices clearly stated out
- contract team to look through before you sign the contract

challenges:
- last minute requirements that are not included in the contract]]> 2023-10-20 08:49:29 UTC https://padlet.com/abhinandhan_bhaskaran/kwsb2ryv01fhl3sr/wish/2755943788 Stage 8: Managing Contract abhinandhan_bhaskaran https://padlet.com/abhinandhan_bhaskaran/kwsb2ryv01fhl3sr/wish/2755944114 - making sure all stakeholders adhere to what is stated in the contract
- keep track of what has been done -- easier for claims (if there are last minute additions to the contract)
- basically know what is going on

challenges:
- contractors don't keep track of timeline]]> 2023-10-20 08:49:47 UTC https://padlet.com/abhinandhan_bhaskaran/kwsb2ryv01fhl3sr/wish/2755944114 outcomes (new user) https://padlet.com/abhinandhan_bhaskaran/kwsb2ryv01fhl3sr/wish/2760439996 1. very surface level understanding of the procurement process
2. natural instinct is to ask colleagues/supervisors for help, did try to give a hypothetical situation where she had no help from colleagues, what would she do? -- solution: ask other department/procurement team. -> did not occur to her to take LEARN Courses

potential ideas:
- try to integrate handbook/guides into each agency's own Sharepoint -- possible?]]> 2023-10-24 05:48:56 UTC https://padlet.com/abhinandhan_bhaskaran/kwsb2ryv01fhl3sr/wish/2760439996