• Video conferences using 1 laptop per person
• Video conferences using special locations and multiple cameras
  • Studio = Seminar / meeting room
  • Studio = Eventlocation
  • Studio = professional studio
• Video conferences using social environments (gather town, wonder, etc.)

• Hybride conferences: Participants on location as well as online

• What kind of atmosphere do I want to create?
• What are you able to implement technically?
• What team do I need for the implementation?

• Design the items of the agenda / plan the collabrative parts
• Develop plan B
• Drawings of technical setups > drawings by hand or computer figures

• Participants
  • Content / technic / preparation / guidance and support / Hilfestellungen
  • Example: 
    • 2 weeks ahead of conference: Check of technic 
    • 2-3 days ahead of conference: Link to the online program
• Organisational team and speakers 
  • Briefing (descriptions of their role / program sequences) / checks of technic / rehearsals

• Who and when do I inform people? What do I need to communicate to them?
• With whom do I need to run a briefing, a test or a rehearsal?

• Which systems (ex. Zoom, Teams, WebEx, Wonder, Gather Town etc.) and which collaborative tools (ex. Padlet, Miro, Trello, Etherpad (example: yopad.eu) etc.) do I use?
• How do I configure the settings to make it easy to use and to avoid disturbance?
• What kind of support do I offer?

• Single point of entry for participants
• Update the program very quickly
• Communication in case of emergency

• Run technic checks with important people. 
• Generate checklists, descriptions of roles and briefings.
• Scenarios including special localtions or studios: Conduct rehearsals (Analogy: TV show).

• What do I need to test? > creating list of testing / test scenarios
• With whom do I need to run technic checks?

• Direction (leading technic and program sequences)
• Team briefing
• Teachers room (ex. etherpad)
• Onboarding participants
• Support

• Debriefing & evaluation
• Prepare space for documents, recordings for participants

• What worked well? 
• What could be done better?
• What do I need to test again?
• Is there any missing equipment I need next?

Practical guide to online conference.