• Date

• To: (Supervisor's Name)

• From: (Your Name)

• Subject: Sick Leave

• A brief explanation of the situation (no personal details).

• A request for understanding and any necessary actions (e.g., who will cover their responsibilities).

  
  

  
  

PART 2) WRITE A DIALOGUE WITH THE FOLLOWING TEMPLATE BELOW:

Simulated Phone Call (5 minutes):

• After the completed, Student A will practice delivering the message over the phone.

• Student B will role-play as the supervisor, responding appropriately to the call. The conversation should include:

• A greeting

• Acknowledgment of the situation

• Questions about coverage for the student’s responsibilities

• A supportive closing statement.

  
  

To: Ms. Diaz

Sick-Requesting the day off

Ms. Diaz, may I kindly request the day off due to illness? I have severe allergies, and I am not feeling well. I plan to return tomorrow. May will cover my shift today. I hope you can understand.

A. Hello, this is ABC company.

B. Hi, this is Caroline. I can't make it to work today.

From: Kyin Thein

Subject : Sick-Requesting the day off

Ms. Diaz, may I kindly request the day off due to illness? I have a backache and a lot of knee pain about I cannot walk and sit, I’m not feeling well.I plan to return tomorrow. May will cover my shift today. I hope you can understand.

March 24, 2026

To: Ms. Diaz

Accident - Requesting the day off

Ms. Diaz, may I kindly request the day off due to an accident at my home? I have severe pain because I fell on the stairs, and I think I broke my ankle. I really need to go to the hospital. I plan return tomorrow at work, when I have the doctor's instructions. Nancy will cover my shit today. I will keep you informed, and I hope you can understand.

PART 2

A. Hello, this is Jefferson S.A. company.

B. Hi, this is Caroline. I can't make it to work today due to an accident.

A. Okay, who is your supervisor?

B. Ms. Diaz, from the education department.

A. I will leave your message for her.

B. Thank you.

To: Sveta

Hi, Sveta! I am not able to make the meeting today because my internet is not working well, so the Zoom session won't work. Let's reschedule for tomorrow.

A. Hello, is this Tony Salon.

B. Hi, yes. How may I help you?

A. My name is Mark, I have haircut appointment tomorrow, but I urgently need to travel for work. Is it possible to reschedule it?

B. Let me check! I have an opening next week on April 3 at 2 PM. Is it work for you?

A. Yes, that's works for me. Thank you for your understanding and see you next week.

B. No problem. Have a good one!

To: Ms.Diaz

From:Hae young Han

Sick Leave

I am writing to let you know that I am feeling unwell today and will need to take a sick day. I will not able to come to work.

I have informed a April to help cover urgent tasks. Thank you for your understanding.

A: Hi, this is Hae young. I'm sick today and can't come in.

B: Okey, feel better. Who will cover your work?

A: April will cover it.

B: Got it. Take care.

To: Ms. Diaz

sick-Requesting the days off Due to disability

Ms. Diaz,I wanted to let you know that I have a sprained ankle and won't be able to come to work for the next few days. I'm currently resting and following medical advice to recover as soon as possible. I'll keep you updated on my condition and let you know when I'm able to return.

Thank you for your understanding.

A) Hello, this is Jefferson Adult Education company.

B) Hello, this is Vania. I can't make it to work because I have a sprained anckle and won't be able to come to work for the next few days.

A)Okay, I understand your situation. I'll let your supervisor know. We'll stay in touch via email.

Changing appointment schedule

Western Denial, I need to change today appointment schedule because I have sick so this schedule change next week on Monday.

A Hello ,this is Western Denial

B. Hi , my name is is Khinhtay Myint today I can’t arrive my appointment.

A what do you mean.

B. I want to change my appointment next Monday.

TO: Patrick manager

Hello, good morning. I am Fiona . I didn't feel well this morning. I can't go to work this morning 9am,and Emliy can cover my shift. thank you for your understanding.

Dialogue (calling sick)

A:hello,can I speak to partrick manager.

B: Partrick speaking.

A:hi ,I am Fiona . I just didn't feel well when I woke up this early morning. can I call sick today.

A: I am sorry to hear about that , yes ,you can .but you need to someone to cover your shift and get a doctor's note.

B:sure, I will get the doctor's note .and then I also asked Emily to cover my shift 9am this morning.

B:That would be fine. hope you getting better and see you next week. bye.

A:thanks a lot .bye.

Vipul: Hello Meena, I would like to inform you that I can't work tomorrow due to sickness.

Manager: Okay. Are you applying to reliance matrix for your sick leaves?

Vipul: Yes, I applied to reliance matrix and inform to my teammates also.

Manager: Good, take care of yourself.

Vipul: Thank you!

To: Dr. Wong

Reschedule the appointment

Hi Dr. Wong, may I kindly reschedule my appointment because my car broke down. Please let me know the earliest available appointment.

A: Hello, is this Dr. Wong?

B: Yes, How may I help you?

A: This is Khin. I have an appointment today at 11:00am. Unfortunately, my car broke down. I would like to reschedule it. Sorry about that.

B: No problem. Which day and time is good for you?

A: Any day, any time which is the earliest available.

B: March 27, at 9:00am. That's work for you?

A: Yes, thank you so much. See you then!

To: Ms Diaz

From : Zin Myint

Subject : Requesting sick leave

Dear Ms. Diaz,

Could I request a day off because I am sick. I am suffering from sneezing, coughing and muscles ache.

I need to take rest at home. I will return to work tomorrow. My coworker, Sandy will cover my shift today. I hope you can understand.

A: Hello, this is Jefferson Adult School District.

B: Hello, this is Zin. I can't come to work today because I have a cold and I need to take rest today.

A: Sorry to hear that, take rest and hope you feel better soon.

B: Thank you. Have a nice day.

A: You too. Bye.

3/24/2026

To Mr. Rodrigo

Sick (day off)

Mr. Rodrigo, I would like to request a day off, as I injured my left leg. I am unable to walk very well, but the doctor said I can return tomorrow. For today, Victor will be covering my duties. I hope you can understand the situation.

Part 2

A: Hello, Cypress Lawn Company

B: Hi, I'm Angel Marquez. I just wanted to request the day off because I hurt my leg yesterday.

A: That's fine don't worry about it. Thanks for letting me know.

B: Thanks for understanding. Have a good day.

B: You too get well soon

A: thank you, bye

To: Ms. Diaz

Sick-Requesting the day off

Ms. Diaz, may I kindly request a day off due to a stomach ache. I ate a lot of spicy food yesterday. and I am not feeling well enough to come to work today. I plan return tomorrow. Monica will cover my shift today. Thank you for your understanding.

A. Hello, this is ABC Logistic

B. Hi, this is K. I can't make it to work today because I am not feeling will with my tummy ache.

A. Okay, I understand your situation. I'll let your supervisor know.

B. Thank you, I'll try to come tomorrow.

March 24th, 2026

To: Ms. Diaz

From: Bruno Tadeo

Subject: Injury leave

Dear Ms. Corina Diaz, I need to make a request to give me a days off. Today I had an accident in my job and I'm coming to the hospital. I will get in touch to finish the pending tasks. I'll plan to return the next week. Thanks for your understanding.

Greetings and I'll see you next week.

Part 2

A: Hello! European Languages Academy how can I help you?

B: Hi! I'm Bruno. I can't go and make it my tasks dues, I had an laboral accident.

A: I'm sorry to hear that, take this week to recovery.

B: Thank you. I'll get in touch to finish my pending tasks on my laptop and I'll send you later.

A: No problem!

B:Thanks a lot! Have a great week.

A: You too. Good bye.

To: Supervisor

Date: Mar 24,2026

Dear Ms. Lowe,

Hello, This is May. I'm feeling unwell and have a sore throat. So I won't be able to come to work a few days to rest at home. I hope I will feel better. I would like to come back on Friday. My friend Arena will cover for my work. Thank you for your understanding.

Best Regards,

May

----------

A: Hello, this is Dental office.

May I help you?

B: Hello; My name is May. I have appointment on tomorrow. I would like to cancel for appointment.

A: hello, May. Yes, I will check for you…. You would like to cancel for appointment on tomorrow.

B: Yes. I can’t able to come to appointment. I’m felling unwell. I will call back to you to reschedule for appointment.

A: Ok. I already cancel for your appointment. If you need help please contact the office. I hope feeling well. Have a wonderful day. Thank you.

B: Thank you, bye.

Date: March 26, 2026

To: Mrs. Diaz

From: Bruna I Berrios

Subject: Sick Leave Request

I am writing to inform you that I am feeling unwell and will need to take sick leave for the next two days. I apologize for any inconvenience this may cause.

During my absence, my colleague Sarah Romero will cover my responsibilities to ensure that all tasks are managed smoothly. Please let me know if there is anything urgent that requires immediate attention.

Thank you for your understanding and support.

Best regards,

Bruna I Berrios.

PART 2

A: Hello, Mrs. Diaz. This is Isa. I’m calling to let you know that I’m feeling unwell and won’t be able to come to work for the next two days.

B: Hello Isa, thank you for letting me know. I’m sorry to hear that you’re not feeling well.

A: I’ve already arranged for my colleague, Sarah Romero, to cover my responsibilities while I’m away.

B: That’s good to hear. Are there any urgent tasks that we need to handle immediately?

A: No, everything is under control, but I can check my emails periodically in case anything urgent comes up.

B: Great, thank you for organizing that. I hope you feel better soon. Take care and get some rest.

A: Thank you very much. I really appreciate your understanding.

To: Ms. Diaz

From: Rosalinda Nuque

Subject: Sick Leave

Dear Ms. Diaz,

I am writing to inform you that I am unable to come to work today due to illness, I need to take a sick day to rest and recover. Please let me know if any additional arrangements are required. Thank you for your understanding.

Sincerely,

Rosalinda Nuque

PART 2:

A: Hello, this is Rosalinda Nuque. Good morning, Ms. Diaz.

B:Good morning, Rosalinda. How are you today?

A:I’m calling to let you know that I’m not feeling well today and won’t be able to come in to work.

B:I’m sorry to hear that. Thanks for letting me know. Please take care of yourself and get some rest.

A:Thank you, I appreciate your understanding.

B:You’re welcome. Feel better soon.

A:Thanks, have a great day.

To : Ms. Martha

From : Cho

Subject : Sick Leave

Dear Ms. Martha,

I would like to have a leave today.

I walked fast yesterday and my right knee really hurts this morning. I can’t walk well. It should get better if I rest at home today.

I asked Emily to cover my shift for me.

Thanks for your understanding.

Part 2

A: Hello, AAA company. How may I help you?

B: Hi, I’m Cho. I want to take the day off today. My right knee really hurts and I can’t walk well .

A: I’m sorry to hear that.

B: It should get better if I rest at home today.

Emily will cover my work for me.

A: Take care of yourself. See you tomorrow.

B: Thank you for your understanding. See you.

from. Ban Baba.

Date: April 14th

subject: busy day.

May I take off on April 15, Because I have appointment and I have a lot of orders for people.

Thank you!, Have a good day.

Ban.

Date: April 14, 2026

To: Ms. Diaz

From: Mathida Win

Subject: Sick leave due to exhaustion and cold

Dear Ms. Diaz,

I am very sorry, but I cannot come to work today. I just came back from a long trip with many layovers in Myanmar, Thailand, and the Philippines. I am very tired and have a bad cold. I need to rest.

I hope to return tomorrow. Thank you for your understanding.

PART 2

A: Hello, this is Ms. Diaz.

B: Hello Ms. Diaz, this is Mathida. I’m sorry, but I can’t come to work today.

A: What happened?

B: I just got back from a long trip. I had to wait for many hours in Myanmar, Thailand, and the Philippines. Now I am very tired and have a bad cold.

A: I’m sorry to hear that. Please rest.

B: Thank you. I will try to come back tomorrow.

A: Okay, take care.

B: Thank you. You too. Bye Bye.

April 15, 2026.

To: Ms Diaz.

From: Veronica Barba Morales.

Subject: Requesting a day off.

Good morning, Ms. Diaz. I'm writing to request a day off because I'm not feeling well. I have a fever, and I think it could be the flu, and I have a headache. I called my doctor, and he will see me later today. Laura covers my shift. I hope you can understand. Have a great day.

Part.2

A: Good morning, this is Jefferson School. How can I help you?

B: Good morning, I'm Veronica Barba Morales. I call because I don't feel well, I have a fever, and I'm sick, and I can't work today.

A: Sorry to hear that, Veronica. Take the days necessary, ok, don't worry. Laura covers your shifts.

B: Thanks, Ms Diaz. Have a great day.

A: You too. Recover you as soon as possible. Bye-bye. Take care.