After the Purchasing Manager receives the quotation from a vendor, he will key in the quotation information (such as product name, price, product quantity and product specification) into the system. Then, the Purchasing Manager will publish the quotation to the Supervisor's dashboard.  Also, the Purchasing Manager will be able to add the vendor’s details to the system which helps the Supervisor to evaluate the vendors and pick the right quotation. Now, the Supervisor will be able to view the quotation. Supervisor is responsible for selecting the products in the quotation, setting the product quantity required; tick the checkbox to select the products and add another column in the quotation to specify the required quantity of the product. After the Supervisor saves and publishes the updated quotation, the system will send the updated quotation to the Financial Manager’s dashboard. The Financial Manager is in charge of creating the Purchase Order by adding the specific column attributes from the quotation like Selected Product, Product Quantity, Price Per Unit, Price(Product Quantity x Price Per Unit) and Total Amount. Also, the Financial Manager includes company address, vendor’s details, contact information, Purchase Order date.The Financial Manager will update the finalised Purchase Order to the Manager’s dashboard for the reviewing and approval process. Once the Manager clicks the “Approve” button, the system will send the Purchase Order to the Purchasing Manager’s dashboard. The Purchasing Manager is able to generate the PDF file of the Purchase Order and send it to the vendor. The Purchasing Manager is able to print the confirmed Purchase Order and send it to the vendor.