Task: Arrange files alphabetically from 'X' to 'Z'. Obtain empty folders from HR.

Purpose: Create separate folders for vendors involved in significant collaborations with Camwell Company.

Action Steps:

• Approach HR to request empty folders.

• Explain the purpose of the folders: to create dedicated folders for vendors with significant collaborations with Camwell Company.

Provide Details:

• Specify the number of folders needed based on the number of vendors involved in the collaborations.

• Mention the importance of having dedicated folders for organizational and operational purposes.

Follow-up:

• Await confirmation from HR regarding the availability of empty folders.

• Coordinate with HR to receive the required folders promptly.

Importance:

• Facilitates efficient organization and management of documents related to key vendor collaborations.

• Demonstrates proactive initiative in ensuring effective document management practices.

Outcome:

• Seamless establishment of dedicated folders for vendors collaborating closely with Camwell Company.

• Improved accessibility and organization of essential documents related to significant partnerships.

Task: Organize 2024 account payable files.

Goal: Arrange files alphabetically from 'A' to 'M'.

Subtask:

• Sort documents within each file alphabetically from 'a' to 'z'.

• Ensure subsequent alphabets within each file are also arranged in alphabetical order.

Purpose: Streamline retrieval process, enhance operational efficiency, and maintain accuracy in financial records.

Progress:

• Completed organization of files from 'A' to 'M'.

  
  

Task: Organize 2024 account payable files.

Goal: Arrange files alphabetically from 'N' to 'Z'.

Subtask:

• Sort documents within each file alphabetically from 'a' to 'z'.

• Ensure subsequent alphabets within each file are also arranged in alphabetical order.

Purpose: Streamline retrieval process, enhance operational efficiency, and maintain accuracy in financial records.

Progress:

• Completed organization of files from 'N' to 'Z'.

  
  

Task 1: Organize 2024 account payable files.

• Create individual folders for vendors with significant collaborations.

Task: Organize purchase orders for January to April 2024.

Location: Purchase Order folder.

Purpose: Ensure systematic organization and easy retrieval of purchase orders.

Action Steps:

• Access the Purchase Order folder designated for storing purchase-related documents.

• Retrieve purchase orders for the period from January to April 2024.

• Review each purchase order to ensure accuracy and completeness.

• Organize the purchase orders chronologically by month and year.

• Create subfolders for each month (January, February, March, April) within the Purchase Order folder.

• Place the respective purchase orders into their corresponding monthly subfolders.

Quality Assurance:

• Verify that all purchase orders for the specified period are accounted for.

• Double-check the placement of each purchase order in its designated monthly subfolder.

• Ensure consistency in naming conventions and file organization for ease of navigation.

Collaboration:

• Coordinate with colleagues or departments involved in purchase order processing to gather necessary documents.

• Communicate any discrepancies or missing purchase orders to relevant stakeholders for resolution.

Finalization:

• Confirm that all purchase orders from January to April 2024 are appropriately organized within the Purchase Order folder.

• Ensure that the folder structure and organization adhere to company standards and protocols.

Outcome:

• Enhanced accessibility and efficiency in locating purchase orders for the specified period.

• Improved organization and management of purchase-related documents.

Report duty at Camwell SDN. BHD.

Received a warm welcome from the Human Resources department.

Participated in an orientation session to learn about the company's mission, values, and organizational structure.

Took a guided tour of the company premises with the HR representative.

Met key personnel from various departments and gained insights into their roles and responsibilities.

Visited my designated workspace, located in [describe location].

Experienced a conducive environment for productivity and collaboration.

Look forward to immersing myself further into the company culture and making meaningful contributions.

Task: Organize 2023 account payable files.

Each file represents a specific alphabetical range (e.g., 'a' to 'z').

Goal: Arrange files alphabetically from 'a' to 'e'.

Subtask:

• Sort documents within each file alphabetically from 'a' to 'z'.

• Ensure subsequent alphabets within each file are also arranged in alphabetical order.

Purpose: Streamline retrieval process, enhance operational efficiency, and maintain accuracy in financial records.

Progress:

• Completed organization of files from 'a' to 'e'.

• Sense of accomplishment in contributing to financial documentation integrity.

Task: Organize 2023 account payable files.

Goal: Arrange files alphabetically from 'f' to 'k'.

Subtask:

• Sort documents within each file alphabetically from 'a' to 'z'.

• Ensure subsequent alphabets within each file are also arranged in alphabetical order.

Purpose: Streamline retrieval process, enhance operational efficiency, and maintain accuracy in financial records.

Progress:

• Completed organization of files from 'f' to 'k'.

  
  

Task: Organize 2023 account payable files.

Goal: Arrange files alphabetically from 'L' to 'Q'.

Subtask:

• Sort documents within each file alphabetically from 'a' to 'z'.

• Ensure subsequent alphabets within each file are also arranged in alphabetical order.

Purpose: Streamline retrieval process, enhance operational efficiency, and maintain accuracy in financial records.

Progress:

• Completed organization of files from 'L' to 'Q'.

Task: Organize 2023 account payable files.

Goal: Arrange files alphabetically from 'R' to 'W'.

Subtask:

• Sort documents within each file alphabetically from 'a' to 'z'.

• Ensure subsequent alphabets within each file are also arranged in alphabetical order.

Purpose: Streamline retrieval process, enhance operational efficiency, and maintain accuracy in financial records.

Progress:

• Completed organization of files from 'R' to 'W'.

Task: Matching invoice, delivery order (DO) and purchase order (PO) of company's vendor under April.

Task 2: Receive Invoice and Delivery Order from warehouse and raw material department daily.

Task: Import General Receive Note from January to February.

Task 2: Receive Invoice and Delivery Order from warehouse and raw material department daily.

Task: Import General Receive Note on March.

Task 2: Receive Invoice and Delivery Order from warehouse and raw material department daily.

Task: Import General Receive Note on APRIL.

Task 2: Receive Invoice and Delivery Order from warehouse and raw material department daily.

Task: Whole process is matching invoice, delivery order (DO) and purchase order (PO) of company's vendor under January.

• Match delivery orders (DO) with invoices using the DO numbers provided on the invoices.

• Verify the quantity of goods listed on the delivery order against the quantity specified on the corresponding purchase order.

• If the quantities do not match:

  • Record the current quantity from the delivery order, along with the invoice number and date, on the purchase order.

  • Make a photocopy of the purchase order.

  • Attach the photocopy of the purchase order to both the invoice and the delivery order for reference.

  • Return the original purchase order to the PO file.

Action Steps:

• Retrieve invoices, delivery orders, and purchase orders for matching.

• Locate the delivery order number (DO number) on each invoice.

• Match each invoice's DO number with the corresponding delivery order.

• Cross-reference the delivery order with the associated purchase order.

• Compare the quantity of goods listed on the delivery order with the quantity specified on the purchase order.

• If a discrepancy is found:

  • Record the current quantity from the delivery order on the purchase order.

  • Note the invoice number and date on the purchase order.

  • Make a photocopy of the purchase order.

  • Attach the photocopy to both the invoice and the delivery order.

• Return the original purchase order to the PO file.

Quality Assurance:

• Double-check all entries and quantities to ensure accuracy.

• Maintain meticulous records of discrepancies and actions taken for future reference.

Collaboration:

• Collaborate with relevant departments or stakeholders to resolve any discrepancies.

• Communicate any discrepancies to the accounts payable/receivable department, warehouse, and procurement teams as needed.

Outcome:

• Enhanced accuracy in inventory management and financial record-keeping.

• Improved efficiency in resolving discrepancies and maintaining transparency in transactions.

Task 1: Matching invoice, delivery order (DO) and purchase order (PO) of company's vendor under February.

Task 2: Assisting the Finance Department Auditor in Locating Essential Documents

As part of my commitment to supporting the smooth operation of our finance department, I had the opportunity to assist the auditor in finding the required documents essential for their audit process. Here's how I facilitated their search for specific folders:

Sales Invoices:

• Guided the auditor to the designated folder where sales invoices are stored.

• Assisted in navigating through the folder structure to locate sales invoices for the relevant period.

• Ensured that the auditor had access to all necessary sales invoices required for their audit.

Official Rental Documents:

• Directed the auditor to the appropriate folder containing official rental documents.

• Provided assistance in identifying and retrieving rental agreements, lease contracts, and other relevant documents related to company properties.

Bank Statements:

• Facilitated the auditor's access to bank statements by guiding them to the folder where such documents are archived.

• Assisted in locating bank statements for the specified accounts and time periods, ensuring completeness and accuracy for the audit.

Collaboration and Efficiency:

• Worked closely with the auditor to understand their specific document requirements and priorities.

• Communicated effectively with colleagues in the finance department to gather additional documents or clarify any queries raised by the auditor.

• Demonstrated a proactive and cooperative attitude to streamline the auditing process and maximize efficiency.

In summary, my involvement in assisting the finance department auditor underscored our dedication to upholding rigorous auditing standards and fostering a culture of collaboration and transparency within our organization.

Task 1: Matching invoice, delivery order (DO) and purchase order (PO) of company's vendor under January.

Task 2: Assisting the Finance Department Auditor in Locating Essential Documents

• Vendor Folders for Accounts Payable:

  • Accompanied the auditor to the vendor folders stored within the accounts payable section.

  • Helped in identifying and retrieving vendor folders containing essential documents such as invoices, purchase orders, and payment records.

  • Ensured that the auditor had access to all relevant vendor information required for auditing accounts payable transactions.

Task: Matching invoice, delivery order (DO) and purchase order (PO) of company's vendor under February.

Task: Matching invoice, delivery order (DO) and purchase order (PO) of company's vendor under March.

Daily task:

Daily task:

Daily task:

Daily task:

Daily task:

Daily task:

Daily task:

Daily task:

Do March Invoice AP payment and print payment voucher.

Daily task:

Daily task:

Daily task:

Daily task:

Daily task:

Daily task:

Matching AR invoice and DO. Arrange invoice number from small to big.

packaging sale invoice 2023, Shimano invoice 2023, Shimano DO 2023 and official receipt 2023, put them into 4 big boxes respectively and lable the boxes.

Daily task:

Filing Purchase order subcon.

Update outstanding list.

Daily task:

Send invoice to warehouse.

Filing AR invoice from January to May.

Matching AR invoice and DO.

Filing AR Shimano DO.

Email vendor to request statement of account for May.

photocopy document to attached CTV.

Scan CTV and DN then email to vendor.

receive invoice from warehouse

Check 2023 oversea sale invoice and key in information accordingly for allowance of increased export (AIE).

split folder for into 12 months in year 2023 accordingly and put the 2023 overseas sale invoice from export invoice folder to that 12 folders by month.

listing all sale invoice without custom form in 2023 at excel.

filing sale invoice 2024 and Shimano DO 2024 in May.

scan debit note that open by executive and photostat them out.

Update outstanding invoice list.

send email to warehouse to request custom form 2023

Daily task:

Receive invoice and DO from warehouse.

listing all overseas sale invoice number in 2024 in excel and request the custom form from January to June.

matching AP invoice and DO.

photocopy document to attached CTV.

Scan CTV and DN then email to vendor.

receive invoice from warehouse

matching invoice and do.

Lable the 2023 documents that already packaging in the boxes and print then stick to every faces of the boxes.

take out all oversea's invoices 2024 and seperate them into two category which are have custom form and dun have custom form.

Listing all oversea's invoice 2023 and 2024 in the excel .

send outstanding custom form to warehouse via email.

Key in the oversea's invoice 2024 which have complete custom form in the excel for allowance of increased export purpose.

Daily task:

• use excel to find PO number, then import to system GRN

• matching invoice, DO and PO.

• using autocount to key in GRN.

Do payment and print payment voucher.

Email vendor the payment voucher to answer their outstanding payment.

Received some custom form from warehouse and do listing the custom form that still not yet receive and send email to update them.

Do payment and print payment voucher.

Check Statement of account to know which invoices are pending.

revised signature specimen according namelist provide by HR.

match AP invoice do and po them import GRN.

Find documents (vendor past invoice and photostat to matching them to complete Charge to vendor and open APDN.

Key in AIE custom form.

Matching AP Invoice DO and PO and key in into system.

Receive AR DO from warehouse.

Return invoice, DO and PO to purchasing because of price problem.

Matching AR INV 2024 and their custom form.

Key in AIE custom form 2024.

Key in invoice to payment in the system.

Filing PO

Key in invoice to waiting for payment.

Filing AR Shimano Do.

Daily task:

• use excel to find PO number, then import to system GRN

• matching invoice, DO and PO.

• using autocount to key in GRN.

Updated outstanding list.

Filing AR invoice and DO.

Daily task:

• use excel to find PO number, then import to system GRN

• matching invoice, DO and PO.

• using autocount to key in GRN.

Filing un-billing DO from year 2020 to 2023.

Filing Shimano DO June.

Do payment and print payment voucher.

Help tax agent to find invoices or payment vouchers 2023 for audit purpose.

attach document to complete charge to vendor (CTV) form.

updated outstanding list

Filing un-billing DO 2024.

Scan fastweld 2023 invoice, do and po.

do payment and print payment voucher.

Scan Petron Invoice 2023.

Scan Shell invoice 2023.

Create meeting link.

Settle CTV document.

scan CTV, CN and DN that already sign by manager and photostat one set.

filing AR SHIMANO DO

Do payment and print payment voucher.

Filing un-billing DO 2024.

Settle outstanding invoice.

Key in invoice into system and waiting for payment.

Edit bank book

Receive AR DO from warehouse.

Email request INV and DO from vendor.

matching invoice, do and po.

request the document to complete matching from purchasing.

update outstanding list.

Email vendor to get Statement of account for June.

Receive AR DO from warehouse.

Matching AP invoice and DO which have original invoice and key in into system waiting for payment.

updated outstanding list.

Send payment advise to vendor via email.

Request SOA June from vendor via email.

Print SOA receive from vendor and do vendor reconciliation.

settle outstanding invoice that list in vendor recon.

Do payment and print payment voucher.

Daily task:

Message vendor to revised invoice.

Confirm the receiving quantity with purchasing department.

Matching invoice, DO and PO after confirm the quantity and price then key in to payment.

Filing AP invoice which done payment.

UPDATED OUTSTANDING INV

SEND PAYMENT VOUCHER

MATCHING CTV

KEY IN

FILING AP DO

Do vendor recon.

Scan Petron and Shell invoice 2022.

Import GRN and Key in.

Matching CTV.

According to recon, matching all outstanding invoice and settle the problem.

FILLING SHIMANO DO MAY AND JUNE.

SCAN N PHOTOCOPY APDN AND CTV then email for vendor.

Filing APDN and filing the AP invoice.

Key in the invoice into system.

Matching invoice and DO that receive from warehouse and then matching with PO.

Payment for overdue invoice and print payment voucher.

Filing SOA JUNE.

Email APDN for vendor to tell them which invoice is knock off.

Receive invoice and DO from warehouse and matching.

Key in invoice into system that already complete 3 way matching.

Scan AR invoice and send invoice to warehouse.

Open APDN for sales debit note and open APCN for sales credit note that issue by vendor.

Receive invoice and DO from warehouse and matching.

Key in invoice into system that already complete 3 way matching.

Scan AR invoice and send invoice to warehouse.

Payment and send payment voucher for vendor.

Update bankbook.

Request Statement of account.

Matching AR Invoice and DO.

Filing AR sales invoice.

Settle quotation, lot price problem with vendor.

Do payment for overdue invoice and send payment voucher to vendor.

Return invoice with price problem to purchasing department.

Scan AR invoice and send them to warehouse.

Matching AP invoice, DO and PO.

Key in the invoice that done 3 way matching into system.

Receive invoice from warehouse.

Request marketing manager, human recourse manager, purchasing manager and QC manager sign petty cash form.

Matching PO and Key in to the system and waiting payment.

Request PO from purchasing department.

Daily task:

Daily task:

Scan Fastweld Invoice 2022.

Open APDN based on CTV report.

RETURN CTV TO QC DEPARTMENT TO CHECK AGAIN.

Updated outstanding list.

Scan SHELL and Petron 2024.

Filing DO Shimano and rearrange the DO number in descending order.

Do payment for general side.

Provide document that request by vendor via email

Delivery document to auditor

Do payment for MAY invoice.

Print payment voucher for filing.

Key in invoice into system.

Scan APDN that already approve by manager.

Filing AR Shimano DO.

Scan APDN that already matching with CTV report then photostat and filing.

Do payment for MAY invoice then print payment voucher.

Attach SOA with payment voucher according company.

Filing SHIMANO DO.

Scan APDN attached with CTV form that already approve by manager.

Filing AR sales invoice after matching invoice and DO.

Do payment and print payment voucher.

photostat copy for APDN then filing.

Do payment and print payment voucher.

Settle RTR Technology pending invoice.

Do vendor reconciliation.

Filing AR invoice.

Filing SHIMANO DO.

Filing unbilling-DO.

Matching AR invoice and DO.

Filing AR invoice.

Settle RTR technology pending invoice.

Submit employer evaluation form to manager.

Handover subcon document to colleague.

Matching oversea invoice with transport form.

Filing oversea invoice.

Receive employer evaluation form from manager.

Matching oversea invoice with transport form.

Filing oversea invoice.