Easy to navigate and have clear information to get all community informed.

The team that compound staff, and also regarding the bids where suppliers are defined for each item.

Is very simple to be part of the electronic biding system and become a potential supplier.

We are going to work (forming teams of 4 members) to conduct research and provide a formal paper and presentation.

The main goal is to have actionable recommendations for the client regarding procurement processes. The problem is to move from the contract AB format to a more adaptable, efficient, and flexible approach (such as RFSOs and NRFPs).

This will be a challenging project as it deal with a real problem to be solved. Although this is not a easy work, it is exciting to have the opportunity to apply learning concepts while dealing with the reality. Let's do this.

To organize the team expectations and set some good practices, we did a group contract within our group.

The risk matrix can be very helpful in making decisions regarding risks by analyzing the probability versus the severity of each event.

After having the matrix considerations, devise a strategy for each risk (whether by avoiding it, managing it, transferring it, or retaining/absorbing the loss), and finally, implement the plan.

One typical example of managing a risk is issuing a contract.

One common way to transfer a risk is through insurance.

The key idea is prevention, to protect both the people involved and the organization.

Reference

Public Sector Supply Chain Management. PRCH-3020. Module 4 – Risk management and case analysis review [PowerPoint slides]. FanshaweOnline.

Module 4 - PRCH3020 Public Sector SCM

The "law of agency" relationships is done by a range of parts and agreements. The law of agency is composed by:

• Principal (the organization)

• Agent (the person that represents the organization, such as a purchasing manager for example)

• Third-party (the contractor, for example, the supplier)

For purchasing, Contracts A and B have an essential role in Canadian law, with specific steps well defined between:

Contract A: The bidding contract, to receive the purposes and competitive expectations.

Contract B: The contract with the successful bidder.

These classes are interesting, and we keep exploring the Supply Chain in the Public Sector.

It consisted of:

1. Individually analyzing a case, delivering the Individual Case Analysis.

2. In class, we worked with our group to create an Executive Summary regarding the case. Both deliverables are going to consist of the midterm case analysis grade.

   
   

It was an incredible exercise to improve our case analysis and research skills, so we can apply the lessons learned on the Silex project which has a similar type of assignment to be done.

The ''competitive bidding'' is the process that suppliers show their proposes for analysis to be a potential vendor of certain product. This method is used for choosing supplier eligibility because it is clear, fair and transparent. The bid will be analyzed and the better deal will be decided by procurement team and other parties involved.

Competitive bidding documents on public procurement:

Non-competitive procurement is when the supplier have contracts with an agency and for this reason they are not going through bidding process.

From any product, we just choose a Finished Good, and we need to describe the item characteristics for the class to guess what it is. The idea is, identify the product without saying the product name and only get the class random (but precious) information that describes a unique product. It was funny and interesting!

The scope of work and product specification will ensure that the supplier will receive all needed information before bidding. This video explains the product specification and why this is so important. The scope of work and product specification will assure that the supplier will receive all needed information before bidding.

The daily activities on procurement are very much confidence related and comply with a lot of responsibilities. The importance of ethical behavior goes beyond personal values and offer fairness for the population. Especially on public procurement, where the person should be loyal to their employees and all the population, including themselves.

Also, we had an overview of the public sector procurement, detailing the differences between private and public agencies.

Where the money came from is one of the main differences between private and public sector procurement.

In the private sector, the funds come from the business profits and the private investments or revenue (individual or business).

On public sector procurement, the funds can come from:

• Taxes prom purchases we make

• Taxes from sales

• Income tax

• Business taxes

• Funds from another organization (such as the Federal Government)

• Licenses fee

Reference:

https://www.fanshaweonline.ca/content/25W/1882286-PRCH-3020-(04)-25W/Slides/Module%201.pptx?isCourseFile=true&ou=1882286

When price is not the most important factor, an evaluation criteria is necessary to filter (exclude unqualified suppliers) and then better choose the supplier.

How to do an evaluation criteria:

Set the goals for the products needed, the main points for consideration when analyzing the product opportunities for bid: quality, ETA, insurance, payment terms, and delivery method are clear examples of criteria that can be important. For each criterion, define the weight based on importance.

This video explains how to do a supplier evaluation based on what was said above.

This video is part of our Junior Procurement Management Course: https://procurementtactics.com/junior...

Supplier debriefs are meetings that happen after the project has been awarded and the supplier chosen. The buyer organization is going to give the results of the bids and what was the criteria for the decision. This is going to inform who was selected and, very importantly, gave the non-awarded vendors the opportunity to know what went not well, so they can be better prepared for the next opportunity.

With a contract in place, it is important to check supplier performance to ensure that the outcomes are as effective as expected, and address the issues when necessary.

In most cases, instead of replacing the suppliers to solve a problem, it is better to develop the vendor with whom we already have a contract in place using honesty and clear communication. This can improve the contract or align expectations, and deliverables.

Reference (Photo) https://ar.inspiredpencil.com/pictures-2023/procurement-management

We had a holiday on Monday (Family Day), and from February 18 to February 21 was the Study Week.

Although during the week I had my part-time work to accomplish, home and school assignments to work on, it was nice to have an additional free time to recharge my energies.

Nicely, February 19th was my birthday, and I could spend more time at home with my family!!!

Reference (Photo)

Premium Vector | Cute happy coffee paper cup happy birthday card

Since January, we've been having classes on Monday that cover interesting aspects of public sector procurement!

This learning journey had important milestones such as the Silex project, Midterm case analysis, and this amazing Reflection!

Today, we end a cycle with gratitude to Professor Kim for all the lessons learned.

Was awesome to share so many moments together, contribute and support each other.