FA25 Schedule Building and Auditing by Steven Mockler https://padlet.com/vertoeducation/ianpiyphb9ki58w9 en-us 2025-08-18 12:25:11 UTC 2025-08-18 17:42:04 UTC hello@padlet.com Key Milestones and Events stevenmockler https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546233567

  • March & April: Dev Work

  • May 21: Audit Tool Demo (Audit Notes Linked)

  • July 14-18: Course Preferencing Ends

  • July 14-18: Prague Summit

  • July 21: Schedules Begin Running

  • July 28: SJM Audit Workbooks shared

  • Aug 8: Schedules Finalized

  • Aug 12: Schedules Released to Students

    • ]]>     2025-08-18 12:25:11 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546233567     ADAMs took vacations and relied on Ops Specialists to complete work while they were away stevenmockler https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546286417 2025-08-18 13:12:45 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546286417 Audit Tool Demo https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546286537 It was great to know what Chris was working on and provide him with feedback

    ]]>     2025-08-18 13:12:53 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546286537     Audit Tool https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546286646 Tool tailored to the needs of the process.

    ]]>     2025-08-18 13:13:01 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546286646     Audit Tool Feedback https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546287950 Active feedback in the Slack channel made it easy to capture notes and updates for future updates to the Schedule Audit Tool

    ]]>     2025-08-18 13:14:10 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546287950     https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546288125 For auditing, the spreadsheet with Preferences vs Enrollment was helpful in making sure students got most, if not all, of what they wanted

    ]]>     2025-08-18 13:14:21 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546288125     Learning Time florinstrugar https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546288393 It was amazing to be able to learn how to play with the schedules. Also having your boss in vacation and not being able to ask for help was great at developing independence. The tool itself was perfect for making an idea on how the schedule would look like.

    ]]>     2025-08-18 13:14:39 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546288393     % of Primaries https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546288818 First set of schedules created by the system granted around 74% of primary selections If I am remember well).

    ]]>     2025-08-18 13:15:08 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546288818     Audit Tool https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546288953 It was great to see all the information about the specific student in one place (no more changing screens, looking for the registration guides, students' preferences, etc.). It was great to see the schedule graphically (goodbye printed timetable and buttons).


    Adding and removing courses was supereasy and superfast.

    ]]>     2025-08-18 13:15:19 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546288953     New Tool https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546289107 Having a student summary with channel reqs and placement scores, plus the visual display of how each course transfers

    ]]>     2025-08-18 13:15:24 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546289107     Split / not connected lec and lab sections (STEM) https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546289668 It would have been better if lec and lab sections are paired (as we do not do inter-section enrollments)

    ]]>     2025-08-18 13:16:00 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546289668     Audit Notebook https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546290138 It was great to have this as a backup - helped us check that we really audited all the students especially as some of the filters in the new tool were off.

    ]]>     2025-08-18 13:16:29 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546290138     Timeline. https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546290669 As locations grow on course offerings and Faculty needed, it is extremely hard for ADAMS to be present during this process.

    ]]>     2025-08-18 13:16:54 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546290669     Audit Workbook https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546290804 Still helped give a quick overview that students were meeting credit requirements and were correctly enrolled in correct courses

    ]]>     2025-08-18 13:17:02 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546290804     Prague and AAU https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546290875 The new schedule building tool did not place students in two AAU courses which made our lives much easier than last year.

    ]]>     2025-08-18 13:17:06 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546290875     Notes. https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546291175 Clear templates for notes within the tool.

    ]]>     2025-08-18 13:17:27 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546291175     The section and seat remaining be made visible https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546292380 The system does not display the section and the seats remaining until after students are added into the class/es. It would be more helpful if the information is visible right away.

    ]]>     2025-08-18 13:18:11 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546292380     Additional Notes https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546297322 Previous notes were erased if made by the same user

    ]]>     2025-08-18 13:23:05 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546297322     AUU buffer florinstrugar https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546297819 the audit tool didn't took in consideration the minimum 15 minutes gap that is necessary to arrive from our center to AAU

    ]]>     2025-08-18 13:23:31 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546297819     15 minute transfer time https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546297923 he tool did not work with the 15 minute transfer time between AAU and study center, we had to check everything manually.

    ]]>     2025-08-18 13:23:36 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546297923     Basic information not being displayed davidroldan5 https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546297979 Some improvement to the visual display and basic information about course sections needs to be made: number of seats available and section number, as well as a color marker if a student's schedule has been completed or not in the left menu.

    ]]>     2025-08-18 13:23:40 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546297979     Seat Capacity Jumping https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546298737 ex. Course enrollment going from 15 to 17 after adding only one student

    ]]>     2025-08-18 13:24:27 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546298737     Some filters were off https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546298969 When we tried to filter students from a partner, the list was not complete - we used the Audit Sheet to make sure everyone's schedule was checked

    ]]>     2025-08-18 13:24:38 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546298969     Alternatives over Primaries florinstrugar https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546299206 The tool was choosing to include an A2 over a P1 in some cases, it would have been easier if the tool would focus more on primaries.

    ]]>     2025-08-18 13:24:51 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546299206     Sometimes the tool duplicated a class for a student davidroldan5 https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546299242 Sometimes a student was automatically enrolled in the same course in two different sections

    ]]>     2025-08-18 13:24:53 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546299242     Course ranking in order of interest should be more clear to students. colleendutton https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546299355 2025-08-18 13:25:01 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546299355 15 credits for everyone https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546300123 The tool created 15-credit schedules even when the university requirement is 12. Our sections are very full, we'll see what happens during Add/Drop.

    ]]>     2025-08-18 13:25:43 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546300123     The notes section does not get refreshed https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546300318 Auditing a new student's schedule does not refresh the notes page - it still contains the same information from the last student audited

    ]]>     2025-08-18 13:25:53 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546300318     Electives florinstrugar https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546300683 Some universities had a long list of electives, and some students still selected the courses that were elective as their option. It would have been easier if the students were informed that electives are not transferable most of the times.

    ]]>     2025-08-18 13:26:18 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546300683     System allows over-enrollment https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546301512 As the section information are not displayed until students are already added to the class, there were times the sections were overenrolled. Undoing it consumes much needed time.

    ]]>     2025-08-18 13:27:15 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546301512     Manual overrides not visible https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546301716 Not knowing if students should be enrolled in MATH 1117 or MATH 1118 without going deeper into individual eligibility records

    ]]>     2025-08-18 13:27:29 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546301716     Some students had 0 AAU courses https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546301731 There were a few students who did not select any AAU course (always mentioned in the Notes and in the Audit Sheet). We added them to an AAU course manually.


    Maren suggested this is because they saved their course selection for later and when they never updated, the tool just showed their primaries and alternatives as they were.

    ]]>     2025-08-18 13:27:30 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546301731     https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546311996 2025-08-18 13:36:30 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546311996 Revisit guidelines for how to build schedules stevenmockler https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546312900 Different approaches to selecting what courses needed to go into a schedule v. what did not. Norm on whether its ok to give a student a schedule of all electives if that is what they choose, etc.

    ]]>     2025-08-18 13:37:33 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546312900     Improve Audit Tool florinstrugar https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546313090 make the tool be able to identify all the specific needs for a specific hub.

    ]]>     2025-08-18 13:37:43 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546313090     Remove the 15-credit enrollment preference of the system https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546313163 The system somehow auto-enrolls students in 15 credits, even if their channel req is just 12.

    ]]>     2025-08-18 13:37:47 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546313163     Baskets of courses based on location/areas of interest stevenmockler https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546314415 Re-iterating from Course Preferencing. If we can cut down on the options/have standard options across all locations (all students enrolled in ENGL 1112, enrolled in a math class, etc.) that may cut down on complexity

    ]]>     2025-08-18 13:39:16 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546314415     Filters https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546317153 Add an option for students whose schedules were not checked yet so we can filter complete, preliminary complete, flagged, and something like "untouched". It was difficult to know whose schedule wasn't audited. We used the Audit Sheet to doublecheck



    ]]>     2025-08-18 13:41:56 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546317153     Asking the tool to design the best schedule for a big group of students and not an average schedule for all of them that might not meet their preferences davidroldan5 https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546317828 Would it be useful to make the tool design the best possible schedule only for a selection of students and do the rest manually according to students' preferences? I had the feeling that all students could have better schedules and that all were eventually edited. Maybe this would reduce the amount of work and still guarantee best schedules for everyone.

    ]]>     2025-08-18 13:42:30 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546317828     Longer timeline https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546318365 Two weeks seem too short for such a Herculean Task

    ]]>     2025-08-18 13:42:53 UTC https://padlet.com/vertoeducation/ianpiyphb9ki58w9/wish/3546318365