Stakeholder Engagement retrospective by https://padlet.com/jennytang6/hv11wdlug9zw16c9 en-us 2022-12-07 03:17:18 UTC 2022-12-12 05:01:25 UTC hello@padlet.com Syllabus launch activities jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411600772 2022-12-07 03:18:53 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411600772 Developing and reviewing the process jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411601109 2022-12-07 03:19:11 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411601109 Activities planning and scheduling jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411601238 2022-12-07 03:19:20 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411601238 Development and management of invitations and agendas jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411601343 2022-12-07 03:19:27 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411601343 Supporting development of presentations jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411601451 2022-12-07 03:19:34 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411601451 Support the running of the meeting jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411601536 Recording for inform sessions - rationale]]> 2022-12-07 03:19:41 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411601536 Post meeting minutes and PDF of slides jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411601711 2022-12-07 03:19:52 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411601711 Post meeting debrief and evaluation jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411602012 2022-12-07 03:20:09 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411602012 HYS surveys jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411602967 2022-12-07 03:21:19 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411602967 Ownership and development of survey template jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411604604 2022-12-07 03:23:09 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411604604 Planning, drafting and approvals of each term's surveys jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411604827 2022-12-07 03:23:26 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411604827 Weekly data updates jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411606066 Is this useful for SMEs, given the dashboards? Can we just TRIM for record keeping purposes? ]]> 2022-12-07 03:24:54 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411606066 Launching and monitoring jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411606629 2022-12-07 03:25:27 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411606629 Final data download, formatting, and trimming jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411607226 Streamline - remove some data formats - e.g. do the SMEs use the tagging tool for open-ended feedback?

JT will participate in evaluation meeting - propose to Jodie]]> 2022-12-07 03:26:09 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411607226 Engagement reports jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411609037 2022-12-07 03:28:26 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411609037 Program level engagement forums X 4 jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411609206 2022-12-07 03:28:41 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411609206 Engagement strategies for WS 1, 3, 5 jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411609349 2022-12-07 03:28:53 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411609349 Governance reporting jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411609488 2022-12-07 03:29:01 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411609488 Initial report structure set up; input survey and focus group data jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411613260 We need clarity on the process and ownership]]> 2022-12-07 03:33:20 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2411613260 Planning and scheduling jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413552316 2022-12-07 22:31:47 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413552316 Management of invitations and agendas jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413552605 2022-12-07 22:32:20 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413552605 Supporting the running of the meeting jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413552751 2022-12-07 22:32:36 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413552751 Briefing presenters jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413552874 2022-12-07 22:32:47 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413552874 Writing and sending out minutes jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413554308 2022-12-07 22:35:13 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413554308 Briefing presenters jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413555025 2022-12-07 22:36:23 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413555025 Support project teams to develop their strategies jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413555692 2022-12-07 22:37:30 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413555692 Support project teams to implement their strategies if required jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413555817 2022-12-07 22:37:43 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413555817 Monthly review of STEP jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413556210 2022-12-07 22:38:22 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413556210 Create monthly Stakeholder Engagement and Communications Report jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413556464 2022-12-07 22:38:46 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413556464 Populate stakeholder engagement section of Board papers jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413557170 2022-12-07 22:40:06 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413557170 Evaluation jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413640937 Request for more long response boxes]]> 2022-12-08 00:46:21 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2413640937 Monitoring and tracking of HYS emails rebeccahammer2 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2415115672 Need clarity around who is responsible for this and where emails should be sent/ Trimmed]]> 2022-12-09 02:45:03 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2415115672 Support editing process rebeccahammer2 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2415211372 Streamline editing - charts/ graphs remain editable objects (not images). No maps for demographic data - instead a table.]]> 2022-12-09 04:57:27 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2415211372 Transparency or participation in decision making jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2415242500 2022-12-09 05:44:44 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2415242500 Need confidence that processes and decisions will not change last minute jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2415244369 2022-12-09 05:46:27 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2415244369 Need more channels and opportunities to directly communicate feedback and suggestions to the decision-makers jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2415245568 2022-12-09 05:47:35 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2415245568 Need decision makers to make decisions early on, rather than make changes last minute jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2415247078 2022-12-09 05:49:51 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2415247078 STEP: Currently Hannah - maybe our team does this? jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2415248373 Gemma?]]> 2022-12-09 05:51:54 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2415248373 Create a guide for other teams as to who in SE to contact? Like the document for editors, Aboriginal Education, Diversity, CDMs. Set some 'ground rules' for working with SET. jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2415249622 end of Jan with Hannah]]> 2022-12-09 05:54:00 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2415249622 Better connected with Project Officers jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2417109101 e.g. when are syllabuses going out? 
Tayla has fortnightly meetings - can Jenny join/tag team]]> 2022-12-12 00:22:37 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2417109101 Challenges jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2417203154 - agreed process not being followed
- People not attending planning meetings, being out of the loop and then changing 
- SMEs , CDMs, Directors not in a headspace to think about syllabus launch presentations until closer to the date
- approvals
- Last minute changes from Directors and ED
- directors and ED not always seeing big picture and consistency
- working with ITE]]> 2022-12-12 02:28:55 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2417203154 Challenges jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2417214645 Data - time consuming, we are not sure if they are being used
Dissatisfaction with the template]]> 2022-12-12 02:44:29 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2417214645 Challenges jennytang6 https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2417215409 - Process and ownership is unclear
- Things falling through the gaps
- Frequent changes to template, formatting, style. Time consuming to apply changes to existing reports]]> 2022-12-12 02:45:24 UTC https://padlet.com/jennytang6/hv11wdlug9zw16c9/wish/2417215409