A quick and easy way to prepare your RFP

This RFP Template helps you quickly create your Request for Proposal for issue to suppliers and vendors. As one of a suite of universal templates, this RFP Template will:

Save you time preparing your Request for Proposal. Just fill in the blanks and add your requirements. Preparing a high quality, professional RFP suitable for issue to suppliers and vendors is now a cinch. And as everything is in MS Word, you can quickly and easily configure to your precise needs.

Save you effort as you don’t have to start from scratch. The RFP components are already there for you to use as you need. They’re based on the purchase of new IT, software and services, but are equally suitable for many other business RFP needs, because the template is totally flexible and amendable.

Help you select your preferred supplier. The standardised template format also helps suppliers to more clearly understand your requirements and more easily respond. So you will receive clearer and improved responses. And consequently, spend less time and effort evaluating and comparing supplier responses, and more easily select your preferred supplier.

1. Web enablement
   
   
2. Additional functionality available within the new software
   
   
3. Workflow and automation
   
   
4. Present systems comprise separate stand alone systems with limited integration between each other
   
   
5. Integration with other systems
   
   

1. Improving the quality and quantity of management information
   
   
2. Improving accuracy of information
   
   
3. Improving access to and speed of access to management information
   
   
4. Improving the flexibility of and speed to produce management information
   
   

1. Improving system processes
   
   
2. Reducing manual effort and duplication of data handling
   
   
3. Improving system flexibility to handle continual business change
   
   
4. Improving system performance, speed and time to process data
   
   
5. Improving data input / collection capability eg automated feeds, bulk data entry
   
   
6. Improving transfer of information between systems
   
   
7. Improving system reliability
   
   
8. Present system is ageing, has not been upgraded and is now becoming difficult to maintain
   
   
9. Easier system development in the future
   
   
10. Supporting an increased number of system users
    
    
11. Improving data storage
    
    

1. Providing unsatisfactory / poor support
   
   
2. Withdrawing support
   
   
3. No longer supplying a specific range of products
   
   
4. No longer developing products that you use
   
   

1. Changing provision of services eg outsourcing, creating shared service centres
   
   
2. Changes of hardware
   
   
3. Rationalisation of systems and vendors
   
   
4. Reorganisation eg due to take over, merger, decentralisation, restructure or disposal of business units
   
   
5. Reducing costs (total cost of ownership)
   
   
6. Other actions leading to a sudden and permanent large change in numbers of suppliers, customers, employees and consequent reduction of systems requirements