Next, I prepared reports using Excel in the Account Payable section, where I updated the Casual Labour 2025 records for the current month.

After that, I printed the completed report and sent it to another department for review. Once I received the reviewed report, I scanned all the documents and emailed them to Esker Sunway Resort Hotel.

Upon receiving the email response, I entered the data into the system by performing coding, ensuring that all information from the report was accurately recorded. I also had to verify the invoice details, such as the date and amount, to ensure accuracy before finalizing the data.

CHECK SUPPLIER PAYMENT (REJECTED/PENDING)

I must check the SOA (Statement of Account) in the Esker - SRHS (All Invoice) system. Additionally, I have to enter data into Excel under the Account Payable section, including the invoice number, amount, and status. I must also ensure that all entered data is accurate.

NEXT TASK: LEARN ABOUT LOAN REIMBURSEMENT AND PETTY CASH

• Loan Reimbursement: Repayment of a loan that has been advanced by a company or an individual.

• Petty Cash: A small amount of cash set aside for a company's daily expenses, such as stationery or transportation.

I learned about Loan Reimbursement and Petty Cash. I need to scan the files related to Loan Reimbursement for coding purposes and send the email to Esker Sunway Resort Hotel.

Next, i need to Reviewed the Summary Reimbursement Report, opened the Part-Timer Control Book, ensured accuracy, and signed the book.

• Prepared reports in Excel for Account Payable, updating Casual Labour 2025 records.

• Printed the report, sent it to another department for review, then scanned and emailed it to Esker Sunway Resort Hotel.

• Entered data into the system through coding, ensuring invoice details such as date and amount were accurate before finalizing.

Next, I was assigned the task of scanning several Loan Reimbursement and Petty Cash files, and then emailing them back to Esker Sunway Resort Hotel.

Next, I continued with the Loan Reimbursement and Petty Cash tasks. After receiving the email, I needed to perform coding by entering all the required details, such as invoice information based on the correct date and amount.

I was also assigned the task of checking the invoice numbers to ensure their accuracy.

Next, I performed a Vendor Update in the JDE and Sunway Cloud systems, which involves updating existing supplier information such as changes in bank account numbers, contact details, or email addresses. This process is important to ensure all payment transactions are carried out smoothly without any errors.

Then, I proceeded with the Vendor Creation task, which is the process of registering new suppliers into the company’s system. I needed to input key details such as the supplier’s name, phone number, email address, and bank information. This process must be completed accurately, as it will be used for official payment purposes by the company.

Lastly, I completed the Part-Timer Control Book and performed coding for entry into the financial system.

Notes / Learning Outcome:
Through today’s tasks, I gained a better understanding of the importance of data accuracy in managing accounts payable. The processes of SOA, Vendor Update, and Vendor Creation require attention to detail and familiarity with systems such as JDE and Sunway Cloud. I also learned how every piece of information plays a crucial role in ensuring the smooth operation of the company’s financial affairs.