OSHII All Staff - Padlet 2 - March 12, 2024 by Brian Bluhm

Logging into Teams right away

2024-03-12 15:06:17 UTC

It can be distracting to log in right away - sometimes focused time is needed.

Working hard to hold agenda, end on time

2024-03-12 15:06:38 UTC

We're actually pretty awesome

2024-03-12 15:06:43 UTC

Meeting start

2024-03-12 15:06:52 UTC

We do not do the 10 minute delay in meetings because we need the whole hour to achieve our meeting goals.

starting meetings at 5 or 10 after the hour

2024-03-12 15:07:07 UTC

Easy to forget to log into Teams early

2024-03-12 15:07:11 UTC

later start is helpful - as the day wears on

2024-03-12 15:08:14 UTC

Teams

2024-03-12 15:08:22 UTC

Logging into Teams at the beginning of the work day can be very distracting. We log in once my meetings start for the day.

send a Teams message before calling to ensure the person is available for a call

2024-03-12 15:08:29 UTC

Log into Teams right away

2024-03-12 15:09:08 UTC

Ok to Block off time on calendar

2024-03-12 15:09:59 UTC

Keep that time unless you ask to schedule over it. It's ok to say no.

Camera use

2024-03-12 15:10:12 UTC

Cameras are optional in our unit. We don't expect folks to use them unless necessary. This allows folks to decide where they are at that day.

Check calendars for scheduling meetings

2024-03-12 15:10:19 UTC

Adding urgency to the subject line of emails

2024-03-12 15:10:31 UTC

Focus Time

2024-03-12 15:11:21 UTC

Blocking time on calendars for focus time is encouraged.

Learn how to put "out of office" tag in my Teams profile.

2024-03-12 15:11:22 UTC

2024-03-12 15:12:06 UTC

We are going to start modeling turning off our teams during deep work time and letting other teams know about our norms

Ending Meetings with a Clear Summary and Action Items

2024-03-12 15:12:17 UTC

This will make it clear what needs to be done and who's doing it.

Different work cultures depending on who you are meeting with...

2024-03-12 15:12:19 UTC

Try Blocking off calendars more

2024-03-12 15:12:34 UTC

Reminders on a regular basis to adhere to the agreements.

2024-03-12 15:13:04 UTC

Email response time

2024-03-12 15:13:13 UTC

We like the response time but feel it is way too long. 5 days is crazy long to wait to respond to a colleague.

Reminder of what we adopted. A check in to see if it is really still our culture.

2024-03-12 15:13:16 UTC

When scheduling meetings and someone's calendar looks too full, avoid that day

2024-03-12 15:13:29 UTC

Consistently Logging into Teams at the Beginning of the Day

2024-03-12 15:14:24 UTC

But it's not necessarily an expectation to respond, unless of course it's urgent.

Like suggestions on how to use them.

2024-03-12 15:14:25 UTC

Really use the subject line for action needed and/or due date.

2024-03-12 15:14:46 UTC

Putting action steps in the subject line

2024-03-12 15:15:04 UTC

We try to honor the no meetings at noon and no meeting Fridays

2024-03-12 15:15:08 UTC

Keep some time open each week for potential meetings with LPH.

2024-03-12 15:15:13 UTC

Hope this can become a norm so meetings for LPH items aren't weeks out

Email subject line

2024-03-12 15:15:15 UTC

More details in subject lines and calendar invites to inform folks on what we are asking.

2024-03-12 15:15:47 UTC

Make expectations in email response clear- not all emails need a response

End meetings with action items

2024-03-12 15:15:53 UTC

Meeting notes should go in G drive as they are documents that need to be saved. They should not be in Teams.

2024-03-12 15:16:33 UTC

Norm: CC folks who don't need to respond to an email, its a FYI

2024-03-12 15:17:58 UTC

CC folks on an email who don't need to respond directly

Keep Teams on - but have the option to turn it off during a meeting where you don't want distractions

2024-03-12 15:18:00 UTC

Use "Urgent" and "Important" tags on chats and emails.

2024-03-12 15:18:05 UTC

So people can better prioritize.

Clear Subject Lines

2024-03-12 15:18:15 UTC

Starting emails with FOR INPUT, FYI, FOR REVIEW, or FOR APPROVAL

Purple

2024-03-12 15:18:22 UTC

Use urgent & important in chat but only when important

2024-03-12 15:21:01 UTC

2024-03-12 15:21:30 UTC

Internal rule for 5 days for emails but that may not work externally

Reminder on how to mute meeting chats

2024-03-12 15:21:33 UTC

Keep chat to the topic in a meeting

2024-03-12 15:21:50 UTC

2024-03-12 15:23:17 UTC

Already urgency culture for SHIP 6 planning how to address that?