Lawress Hall - Ways of Working by Alex Foxley-Johnson https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z 15.12.22 09:30 - 11:00 The aim of this workshop is for all department heads to discuss how our teams may share and utilise the news spaces in Lawress Hall. This is an initial conversation to explore broad themes with further team consultation is planned in the new year. en-us 2022-12-15 09:35:48 UTC 2026-01-30 07:31:33 UTC hello@padlet.com The building afoxleyjohnson2 https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421622306 Think about Lawress Hall as the whole building. This is not just one floor, it's about utilising a variety of spaces, to encourage collaborative working relationships - it is no longer about just a desk, in an office, in a building.]]> 2022-12-15 09:39:40 UTC https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421622306 The Journey afoxleyjohnson2 https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421627357 'The Journey' highlights different ways of working and aims to evoke an appreciation that the Floor 2 'Office space' is part of the whole building, and a 'menu' of different workplaces is available to users of LH. ]]> 2022-12-15 09:45:09 UTC https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421627357 Homezones afoxleyjohnson2 https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421628185 How we use this building will evolve over time. There is no ownership over homezones.]]> 2022-12-15 09:46:07 UTC https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421628185 Furniture and spaces afoxleyjohnson2 https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421629347 A variety of furniture designed to support agile and hybrid working, including; teams tables, phone booths, meeting pods and conversation booths as well as comfortable seating.]]> 2022-12-15 09:47:29 UTC https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421629347 Space Plan - Floor Two afoxleyjohnson2 https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421630359 There are 9 homezones in total and are based on numbers that allow for a 50:50 occupancy of each professional service departments.]]> 2022-12-15 09:48:38 UTC https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421630359 Illustrative rota afoxleyjohnson2 https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421631691 This allows for one day a week for a full department to come in together, this does not mean that staff cannot use spaces outside of this time.]]> 2022-12-15 09:50:10 UTC https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421631691 Central Zone afoxleyjohnson2 https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421632014 An overview of the central core, which comprises two homezones, alongside a number of breakout spaces including; teams tables, meeting booths and soft seating.]]> 2022-12-15 09:50:32 UTC https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421632014 Wing One afoxleyjohnson2 https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421632257 An overview of Wing 1 - which comprises four homezones (two of which are shared). Alongside additional breakout space, meeting booths, phone booths and coffee hub.]]> 2022-12-15 09:50:45 UTC https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421632257 Wing Two afoxleyjohnson2 https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421632440 An overview of Wing 2 - which comprises three homezones (one of which is shared). Alongside additional breakout space, meeting booths, phone booths and coffee hub.]]> 2022-12-15 09:50:59 UTC https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421632440 What's the vision? afoxleyjohnson2 https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421634788 Theme: a space that facilitates...
Sharing
Connecting
Collaborating]]> 2022-12-15 09:53:24 UTC https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421634788 Staff Representatives afoxleyjohnson2 https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421696800 Area representatives will:
- Be selected by the team, from the team
- Be positive enablers of the vision
- Reflect the team's views in group discussions and champion change
- Engage with guiding the implementation and shape our "Ways of Working"

Deadline for selection: End of January 2023]]> 2022-12-15 11:01:34 UTC https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2421696800 New communities (notes taken) afoxleyjohnson2 https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2424802848 Questions
  • Do we encourage nomadic seating?
  • What guidelines should we operate for the sharing of spaces and desks?
  • How can we encourage collaboration across teams?
  • Should we integrate home zones and nomadic working?
Thoughts
  • Need a system for showing who is at Lawress Hall on a particular day to encourage collaboration
  • Give responsibility to specific teams for “running” Lawress Hall (i.e. organising events, talks, activities, etc) for specific weeks or even months
  • Have a rota for looking after kitchens, shared spaces, etc.
  • Have themed areas for collaborative projects where people can add their own ideas or get involved in some way, e.g. Welcome Week
  • Importance of notice boards to encourage sharing of events, things of interest
  • Lawress Hall Give Back Days encouraging staff to volunteer for community oriented tasks or activities (could be incentivised with some kind of Lincoln Award type scheme)
  • Need to lead by example
  • Need for specific equipment for people with specific needs
  • Encourage face to face meetings over email/Teams communications
  • Importance of trusting team members who may choose to work in different areas
  • Ensure environment is welcoming to colleagues from teams who are not based at Lawress Hall

]]> 2022-12-19 13:41:12 UTC https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2424802848 Wellbeing (notes taken) afoxleyjohnson2 https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2424809353 Questions
  • How will we support our staff through this change?
  • How can we protect staff lunchtimes?
  • How do we encourage people to leave their desks at lunchtimes?
  • What should we do with our down times?
  • Can we encourage alternative ways of working, and what are they?
  • Can we change working patterns?
  • Provide a 'friction-less' experience?

Thoughts
  • How to have confidence in using the space - if we know we can balance the types of space we use - this will lead to more confidence in the building
  • Communication between campuses will be essential to feel connected - whilst not a priority for this project, essential for wellbeing
  • Balance of spaces needed
  • Better coffee than the current provision
  • FIKA time (building wide "downing of tools" for 15 minutes, twice a day)
  • Importance of subsidising a quality catering provision - investment in this is an investment in the LH community. Food and drink is a good way to connect and leave your desk
  • Staff exercise classes; yoga etc.
  • Facilities for before/after work. Changing rooms/showers etc.
  • Empowerment to manage own time and how to have meetings

]]> 2022-12-19 13:47:59 UTC https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2424809353 Culture (notes taken) afoxleyjohnson2 https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2424828235 How do we encourage our staff to embrace change?
  • Role models
  • Showcasing the benefits
  • Platform their ideas
  • Empowering and trusting staff
  • A blended approach to hybrid working - must be a whole university approach and respected
  • Supporting planning and organisation
  • Thinking about teams work, focus time, meeting locations and the types of work
What do we need to do for our teams to enable this vision?
  • Actively trusting staff > staff delivery of work not presenteeism > flexible hours and being aware of personal circumstances
  • Core hours covered but flexibility encouraged
  • Being transparent, populating diaries of general location e.g. WFH/Campus day
  • Treating this as a fresh start > empowering > supporting staff to be courageous (positive assertiveness)
  • Understanding confidentiality
How do we help to create a sense of belonging? and co-ownership?
  • Accommodation of cultural/accessibility needs
  • Actively welcoming other staff
  • Understanding about confidentiality in practice. "House rules" about this in certain departments/homezones
  • Community events/socials: engaging with nature, more community faced rather than work, wellbeing focused.
  • Engaging in Riseholme as a whole - take meetings outside/use other spaces
Feels like our work home rather than a space we visit (in a location where no-one 'owns' a desk)?
  • Photo competition at Riseholme - art in hall, voted by peers
  • Welcome gifts; team mugs/plant to look after (Nature Positive Universities initiative?)
  • Community Garden i.e. Kitchen Garden at Brayford, Jam Socials
  • Proper tour of Riseholme offered to each team; feel like its a space to use
  • Home "etiquette", small details, variety of mugs

]]> 2022-12-19 14:07:19 UTC https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2424828235 Estates Presentation afoxleyjohnson2 https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2424845643 View notes on the presentation provided by the Space Management team below.]]> 2022-12-19 14:22:18 UTC https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2424845643 Key Emergent Themes (for discussion) abeggan https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2426611337 Department leads will...
- model the behaviours of the changes we hope to see
- Trust staff working flexibly
- Support teams to adapt and organise work to enable all to effectively work within a blended working week
- Encourage team members to promote visibility of current location (and encourage f2f when at Lawress Hall)
- Encourage socialisation as part of a working day
- Encourage use of whole building as our shared working space (inc. appropriate personalisation)
- Support their team to build confidence in the embracing and using the new ways of working]]> 2022-12-21 11:27:01 UTC https://padlet.com/afoxleyjohnson2/gb0ergu93jmn5c7z/wish/2426611337