HRLC _ Finance Manual by Ja Htoi Aung https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d Made with love en-us 2021-12-29 12:31:11 UTC 2022-01-05 04:19:44 UTC hello@padlet.com Petty Cash Policy jahtoiaung1 https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967657585 100,000 is allowed and need to settle monthly even if there is cash balance or as soon as the amount is used and new requisition is needed.
Any disbursement exceeding MMK 50,000 per receipt shall pass through the regular cash requisition process.]]> 2021-12-29 12:40:45 UTC https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967657585 Internal Budget Control jahtoiaung1 https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967662018 All the office and administration budget needs to get approval directly from Director.
For the activity budget, Programme Manager can approve up to 1,000,000 MMK according to the quarterly budget plan which is already approved by Director. All the expenses over 1,000,000 MMK need approval from Director
To conduct monthly budget monitoring]]> 2021-12-29 12:45:21 UTC https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967662018 Electronic Receipt and signature jahtoiaung1 https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967679005 The e-receipts(voucher) sent or received by supplier must be cc to Finance person and Programme manager.
The programme staff who send out the voucher mush clearly mentioned the activity title and description in subject line.

  1. Identify specific transactions that HRLC is willing to conduct by electronic means;
  2. Identify specific transactions that HRLC will never conduct by electronic means;
  3. Specify the manner and format in which electronic records must be created, generated, sent, communicated, received, and stored, and the systems established for those purposes;

Email Approval ???
(Activity name, Description, Amount, etc)
Supporting documents _ to attach the screenshot of cash transfer by project staff
Tip- recommended adobe license version for e signature
Do Not use Jpeg version of signature.

]]> 2021-12-29 13:02:29 UTC https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967679005 Remove Manual system from policy jahtoiaung1 https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967681082 2021-12-29 13:04:24 UTC https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967681082 Organisational Budget jahtoiaung1 https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967683529
  • Annual Organisational budget start planning from 1st week of Aug
  • Submission to SMT for Review date moved to 4th week of Aug
  • Approval Date from Board moved to 4th week of Sep

    • Recommended to have organisational audit in every 3 years
    ]]>     2021-12-29 13:06:33 UTC https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967683529     Individual project budget control jahtoiaung1 https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967684528 removed quarterly allocation from manual]]> 2021-12-29 13:07:28 UTC https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967684528 Perdiem Rate and Rule jahtoiaung1 https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967686261 If travel start before 12 PM, will get the perdiem for full day and after 12 PM, half day perdiem will be paid. The same rule apply for the return trip.

    Updated Perdiem rate for offline activity/travel
    • Normal rate _ 12,000 per day
    • Remote area rate _ 18,000 per day

    For Online
    • Participant allowance _ 10,000 MMK for full day


    ]]>     2021-12-29 13:09:03 UTC https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967686261     Phone Top Up Issue jahtoiaung1 https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967686551 staff member to open Kpay account with provided phone number and top up maximum 10,000 MMK per month. Evidence (screenshot) is needed to claim the communication charges.]]> 2021-12-29 13:09:19 UTC https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967686551 Cash in hand _ Cash safety jahtoiaung1 https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967701827 3,000,000 MMK is allowed in the policy. However, cash in hand amount is more than approved figure due to current banking issues in Myanmar. Donor transfer using hundi money transfer service.
    Cash Safety _ Safe key is hold by Cashier and Password is kept by Finance officer.
    Security guard is recommended if big amount of cash is kept in safe. good to have justification letter (memo) which mentioned that having the cash amount (figure) in safe with defied period and SMT approval
    Note : Password must be known only by Finance officer.

    ]]>     2021-12-29 13:23:27 UTC https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967701827     Procurement _ 3 Quotations jahtoiaung1 https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967715466 Goods _ 500,000 MMK and above (bid analysis with 3 quotations)
    Professional Service _ 5 to 10 lakhs (2 quotes)
    10 lakhs and above (3 quotes)
    Tailor made CFP template to develop by SMT for HRLC.]]>     2021-12-29 13:35:10 UTC https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967715466     Recommended Facilities jahtoiaung1 https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967731273
  • Money Counting Machine
  • Adobe License version
  • Drive service (google, dropbox, cloud)
    • ]]>     2021-12-29 13:48:47 UTC https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967731273     Core Fund??? jahtoiaung1 https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967731443 Status Quo]]> 2021-12-29 13:48:56 UTC https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967731443 Bank Account & Cheque Management jahtoiaung1 https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967734295
  • Saving account to link with current 
  • Do Not sign on Blank Cheque
  • Recommend to start using Ibanking for time efficient.
    • ]]>     2021-12-29 13:51:27 UTC https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967734295     Depreciation jahtoiaung1 https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967736556 Straight Line Method
    Purchase cost of 600,000 MMK– estimated salvage value of 100,000 MMK= Depreciable asset cost of 500,000 MMK. 1 / 5-year useful life = 20% depreciation rate per year. 20% depreciation rate x 500,000 MMK depreciable asset cost = 100,000 MMKannual depreciation]]>     2021-12-29 13:53:35 UTC https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967736556     Salary Payment jahtoiaung1 https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967737289 Salary payment will be paid in cash for the time being.

    Recommend to have a memo (justification letter) to pay the salary in cash for defined period with SMT approval. 6 months time frame is recommended and can extend depend on the situation.

    Note _ Bank transfer is recommended when the bank issues is settled in country.]]>     2021-12-29 13:54:14 UTC https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1967737289     Safe Management jahtoiaung1 https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1968463479 Safe _ Staff's house (Finance Officer)
    Key _ Director
    Passcode _ Cashier

    Recommendation : Safe passcode need to be changed.
    Weekly cash count is recommended for the time being.]]>     2021-12-30 04:34:45 UTC https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1968463479     Advance Requisition jahtoiaung1 https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1968468398 Cash requisition to be made 3 days in advance.]]> 2021-12-30 04:41:26 UTC https://padlet.com/jahtoiaung1/f68upyb6d6lkmo4d/wish/1968468398