Scheduling the Meeting

-All Committee members should be notified at least two days

in advance of meetings and told the date, time, and place of each meeting.

-Meetings should be planned with worker schedules in mind. The minutes are required to be posted by the employer.

Agenda and Meeting Needs

1) Creating and following an agenda

-Establishes the format for the meeting

-Keeps conversations on track

-Provides a way to organize the meeting

2)The employer should ensure that

committees have

-An appropriate space to meet

Materials such as note books, pens, file

folders etc.

-Access to presentation equipment

present at the workplace

Meeting Agenda Includes:

-Roll call

-Review of reports related

-Approval of the minutes of the last meeting

-Unfinished business

-Workplace OHS topics for discussion

-Update on OHS training

-Special assignment reports

-New business

-Adjournment

-Review of complaints related to OHS

-Review of incidents

-Review of inspection

2. Pravin A/L Thiruchelvam (FB23008)

3. Nur Adani Binti Ahmad Hisyam (FB23010)

4. Siti Nur Ain Binti Abdul Razak (FB23011)

***1) Membership of committee.

A safety and health committee includes

(a) a chairman

(b) a secretary

(c) representatives of an employer

(d) representatives of employees

***2) For workplaces with 100 persons or fewer employed:

- A minimum of 2 representatives from both employees and management on the committee.

(b) For workplaces with more than 100 persons employed:

- A minimum of 4 representatives from both employees and management are on the committee.

***3) Appointment of chairman and secretary of the committee

(a) An employer or his authorised manager shall be the chairman of a safety and health committee.

(b) The safety and health officer at the workplace will be the committee secretary.

(c) If no safety and health officer is employed, the chairman can appoint someone else as secretary, or the members can choose one from among themselves by voting/ballot.

***4) Appointment of other members of the committee.

a) The employer must ask employees to nominate representatives for the safety and health committee. If there are more nominations than vacant positions available, a ballot or vote will decide who gets to be on the committee.

b) If there aren't enough employee representatives nominated, the employer must appoint the needed number of representatives as per Regulation 5.

c) Employers can't punish committee members for missing their regular work duties while serving on the committee.

***5) Adequate employee representation.

a) Employee representatives on the safety and health committee should come from different sections of the workplace to ensure they can advocate for the diverse needs of all employees and promote a safe and healthy work environment.

***6) Vacancy

When a vacancy arises in the safety and health committee, it should be filled using the same process as the departure of the previous member who created the vacancy.

***7) Removal of member of committee.

A safety and health committee may remove a member from the committee if:

(a) he fails to attend three consecutive meetings of the committee without leave of the chairman

(b) he has been found or declared to be of unsound mind

(c) he becomes bankrupt

(d) as a representative of employees, he is no longer employed at the place of work

(e) there has been proof against him, or he has been convicted of, a charge in respect of:

(i) an offence involving fraud, dishonesty, or moral turpitude

(ii) an offense under a law relating to occupational safety and health or

(iii) any other criminal offence; or

(f) he is otherwise unable or incapable of discharging his duties as a member of the committee.

KAMARULZULLAH BIN YASMIN (FA20034)

MUHAMMAD TAUFIK BIN SHARULNIZAM (FB20063)

MUHAMMAD ASYRAF BIN MOHAMMAD YATIM (FB20058)

WAN MUHAMMAD ZARIN MUQRI BIN WAN MOHD ZAILANI (FB20043)

1. Development and Review of Safety and Health Programs

• Assist in the development of safety and health rules and safe systems of work.

• Review the effectiveness of safety and health programs.

• Review safety and health policies and recommend revisions as needed.

2. Studies and Reporting

• Conduct studies on trends related to accidents, near-miss accidents, dangerous occurrences, occupational poisoning, or diseases.

• Report unsafe or unhealthy conditions to the employer with recommendations for corrective actions

3. Workplace Inspections

• Regular inspections (at least once every three months)

• Further inspections may be conducted at any time to check the effectiveness of safety measures.

• Discuss and report on observations and recommend remedial measures.

4. Investigation of Incidents

• After any accident, near-miss, dangerous occurrence, occupational poisoning, or disease, the committee must inspect the workplace as soon as it is safe.

• The safety and health officer, if employed, reports findings to the committee, which then meets to discuss and recommend preventive measures.

• If no safety and health officer is present, the employer or authorized manager must inform the committee about the incident for investigation and discussion.

5. Handling Complaints

• Investigate employee complaints related to safety and health.

• Recommend ways to eliminate or minimize risks based on complaints received.

6. Recommendations and Implementation

• Make recommendations to the employer for actions based on inspections, studies, and investigations.

• Follow up on the implementation of these recommendations and resolve any disputes with the employer regarding safety measures.

• Employers must keep a copy of the report for at least seven years.

7. Assistance and Promotion

• Assist in safety and health promotions, competitions, and talks.

• Help develop and promote safety and health rules in consultation with the employer.

8. Additional Functions

• Sub-committees: The safety and health committee can form sub-committees to assist in performing its functions.

• Meeting Frequency: The committee must meet at least once every three months, or more frequently if necessary due to the nature of work risks.

• Non-member Participation: The committee can invite individuals with relevant knowledge or involvement in incidents to attend meetings for discussions.

• Minutes of Meetings: Minutes of each meeting must be furnished to all members and the employer within two weeks and kept on record for seven years.