PEAK Planning Committee Retreat by

Leaving chairs to the side for late comers

2024-09-10 19:16:20 UTC

Love that presentations are on the app for people that can't see the screen etc.

2024-09-10 19:17:29 UTC

2024-09-10 19:18:21 UTC

Include tall tables in the back so folks can stand instead of sit

refillable water bottles and coffee mugs

kristen321 — 2024-09-10 19:18:29 UTC

Receptions & introverts

lita17 — 2024-09-10 19:18:40 UTC

Receptions are hard for introverts. Could we create spaces for those who are more comfortable connecting asynchronously or based on topics that aren't central to the convening or to work? Like a book club.

Can we record audio/video of the most popular sessions and share post-convening

2024-09-10 19:19:13 UTC

Coordinate leftover food with community fridges. Could also be a volunteer opportunity for food packing/delivery.

kristen321 — 2024-09-10 19:20:09 UTC

Different colored lanyards

lita17 — 2024-09-10 19:20:48 UTC

Last year was her first time at a PEAK convening, and the different colored lanyard for new folks was nice because people went up to her and started chatting with her.

Is there a way to have an overflow space for especially popular breakouts

2024-09-10 19:21:05 UTC

Use the app as a connection point

lita17 — 2024-09-10 19:21:25 UTC

Liked that we encouraged use of it and that folks were able to upload their pictures

Social outings

lita17 — 2024-09-10 19:22:04 UTC

Baseball game and game night were nice ways to connect with others

Audio/av sound should be high quality

2024-09-10 19:22:59 UTC

Targeted networking

lita17 — 2024-09-10 19:23:18 UTC

Her Chapter meeting space was full by the time she got there, which was disappointing. It would have been good to have other opportunities to connect with folks from her region or who work in a similar organization or fund similar type of work. This could be table tents at meals.

Make sure there are microphones for audience asking questions

2024-09-10 19:23:28 UTC

Labelling different types of trash bins (cans, compost, etc).

kristen321 — 2024-09-10 19:24:23 UTC

Community service

lita17 — 2024-09-10 19:24:48 UTC

It's hard for a nonprofit to take on so many volunteers. They might prefer a donation than volunteers.

Creating space for people to walk to chairs in theater style; and still making the sessions interactive

2024-09-10 19:24:51 UTC

Possible educational opportunities - any local environmental nonprofits that can share educational materials about how climate change is affecting New Orleans/Southeast Louisiana

2024-09-10 19:26:10 UTC

periphery seating reserved for individuals with mobility

2024-09-10 19:26:58 UTC

No disposable products, if possible.

kristen321 — 2024-09-10 19:28:19 UTC

Ensuring captioning for all breakouts and keynotes

2024-09-10 19:28:38 UTC

Pre-event walk through for individuals who have accessibility challenges

2024-09-10 19:29:36 UTC

Have capitalization for words in the hashtag for each distinct word so it is more visually easy to read

2024-09-10 19:30:17 UTC

Making sure a lactation space is available- Mallory can help

2024-09-10 19:30:51 UTC

Storage (freezer) for lactation room etc. (Mallory)

2024-09-10 19:31:44 UTC

Can we ensure that attendees are aware of all the options related to elevators and escalators?

alberto204 — 2024-09-10 19:32:03 UTC

This year, attendees were bunching up in just one set of elevators and therefore wait times were long to catch an elevator, when just a few steps away there was another set of elevators with access to the meeting spaces.

Buddy system for new folks

lita17 — 2024-09-10 19:32:08 UTC

Match a new person up with someone who's been there before. Make those matches ahead of time and encourage folks to connect before the convening starts so when they get there, they've already connected.

follow up what's app convos

2024-09-10 19:33:08 UTC

Bingo

2024-09-10 19:33:11 UTC

I personally hate "vendor bingo" and rarely ever try to fill out my card. BUT maybe we can do this for making new friends/connections at the conference. I would find that more valuable than getting on a mailing list.

pre-meeting chapter meet-up for newbies and veteran to connect

2024-09-10 19:33:31 UTC

childcare for parents with no childcare

2024-09-10 19:34:07 UTC

Having a safe, quiet space for individuals needing that time between and during the convening

2024-09-10 19:35:21 UTC

Promote post-convening chapter coffee chats

lita17 — 2024-09-10 19:35:22 UTC

to continue the conversation

People were consistent in sharing their visual descriptors was great last year and would love to see that again

2024-09-10 19:36:03 UTC

Limited room cleanings, laundry takes a lot of water!

kristen321 — 2024-09-10 19:37:48 UTC

workspace

2024-09-10 19:37:55 UTC

Much like the Wellness room, could we have a room with tables to do quick work between sessions (if necessary) without having to go back to our rooms? Reminiscent of an "internet cafe" but it is quiet.

Space for fun down-time activities

lita17 — 2024-09-10 19:38:15 UTC

Art-making space, games, etc.

Space at ends of rows for wheelchairs/scooters

2024-09-10 19:40:33 UTC

At one conference, I've seen these blocked off with tape on the floor so they don't get filled with chairs

2024-09-10 19:41:37 UTC

Swag designed by a local artist. Can partner with Arts New Orleans for assistance with an art call.

Width of chairs/gaps

2024-09-10 19:41:48 UTC

Space between chairs to allow more room. And marked chairs without arms for larger bodies, and people that need a bit more space.

Sensory Room

2024-09-10 19:42:04 UTC

Quiet room

2024-09-10 19:42:14 UTC

2024-09-10 19:42:41 UTC

Space for art making and games. Can maybe partner with Arts New Orleans for live mural painting.

Safety monitors

2024-09-10 19:42:44 UTC

People who are available to debrief with after tense interactions/topics.

Continue with choosing your own swag!

kristen321 — 2024-09-10 19:49:49 UTC

Colored lanyards or stickers

2024-09-10 19:50:18 UTC

COVID protocols. What level of physical interaction are people comfortable with

Connections Game

2024-09-10 19:59:12 UTC

Much like "Where is Waldo" find attendees who are wearing a certain color, lapel pin, earrings, etc. and make a lasting connection.