Title IV by https://padlet.com/alyssa86/efnjhfhg4bzzkkov Made with a bold sensibility en-us 2021-09-15 20:34:00 UTC 2021-09-24 20:28:31 UTC hello@padlet.com How to we transition from a program to multiple terms? alyssa86 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1743941348 2021-09-15 20:35:54 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1743941348 How are we matching properties/tags from SIS/HubSpot/Global to keep admission counselors updated as learners go through process? (Erika/Admissions)10/1 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1743958488 Stacy to provide status classifications/definitions to begin Hubspot property map. ]]> 2021-09-15 20:46:49 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1743958488 What is our comms plan from when a learner leaves the 'admissions' pipeline and transfers to the FA pipe? (Erika/Admissions) 10/15 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1743959808 Darci owning comms and deliverables. work with Stacy/Tray]]> 2021-09-15 20:47:39 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1743959808 How we centralize process for learners who need to use FASFA and EdAid to meet the tuition requirements? https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1743962264 Stacy to finalize, and update the group. ]]> 2021-09-15 20:49:15 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1743962264 What do we say to learners when they are already enrolled but want to switch to T4? (Erika/Admissions) 10/1 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1743965637 Meet with stakeholders and discuss Phased approach with group (Stacy, Jack, Darci, Erin, Erika, Candice)]]> 2021-09-15 20:51:23 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1743965637 When is it appropriate to collect an 'Application' in our process? I could see a few different paths here. (Erika/Admissions) https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1743983574 Phased approach with group. ]]> 2021-09-15 21:04:15 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1743983574 (1) When will we have the start and end dates for the 12 week terms & Academic Calendar? https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1743984008 This is needed to build our Kenzie profile with Global in order for students award letters to be built for FA, test our extract files, establish our 60% point of the term for R2T4 purposes and completing our withdraw policy.]]> 2021-09-15 21:04:36 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1743984008 (2) What is our Cost of Attendance | In Direct Costs per certificate? How do materials/book work for students? 10/1 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1743985214 I have our indirect costs we should review together, but we still need our cost of attendance to build our Kenzie profile with Global and create the budgets. For materials, if we have any, are the provided to students and we can calculate them into our Tuition/Fees? *Stacy to find if we can add equip expense.]]> 2021-09-15 21:05:26 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1743985214 (3) What is our Withdraw Policy, Process & Grades? 11/1 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1743988907 We need to establish our withdraw policy (we can use SNHU's as it aligns with T4) but we also need to agree on using a W( prior to 60%) and WF (after 60%) grade for R2T4 purposes. This is also needed to test our extract files with Global *owner= Tray]]> 2021-09-15 21:08:15 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1743988907 (4) When should we start updating our catalogs/student handbook & website with T4 policies? https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1743998413 catalog- all entered by 10/15, Website - tied to launch of public comms]]> 2021-09-15 21:14:26 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1743998413 When will we have an official Admissions Application to gather questions needed for T4 reasons? https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1744012280 Answer: More conversation to be had, but we would use the "form" we use today when the student hits "Apply" however, we will add additional fields for HS/Demographic information and exclude the SSN for now. Phase I -We will capture the SSN through a different process. T4 students will provide their SSN through the log in form with Global, Non T4 students will provide SSN during their FAS appt and it will be manually added to SF. ]]> 2021-09-15 21:24:14 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1744012280 When will I be able to hire FAS staff and when can we start training? https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1744016983 Answered: JD completed and approved, waiting for job to post to SNHU site - should be 9.23.21]]> 2021-09-15 21:27:34 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1744016983 What will our final grade policy be and deadlines for final grades to be inputted at the end of each 12 week term? https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1744025436 Phase in when appropriate]]> 2021-09-15 21:33:39 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1744025436 1. Will we have an official application so that it can be feed into SF or hubSpot chrisjones23 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1745665718 yes, feed into SIS. Application info due to Chris 10/1 (Erika)]]> 2021-09-16 11:28:44 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1745665718 2. A list/collection of Title IV FA data/Fields that needs to be stored in the SIS. 10/1 chrisjones23 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1745702876 Stacy owning field design and give to chris]]> 2021-09-16 11:50:17 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1745702876 3. A list/collection of Title IV Academic Data/fields that needs to be stored in the SIS for reporting. 9/30 chrisjones23 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1745703210 owner = Tray ]]> 2021-09-16 11:50:28 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1745703210 4. Will Functional groups be ok working in two systems, AKA HubSpot /Salesforce chrisjones23 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1745720334 2021-09-16 11:59:42 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1745720334 What changes will be required to the student agreement?Do we need one? 10/8 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1746904173 FERPA, financial aid language, credits earned, etc]]> 2021-09-16 20:04:17 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1746904173 Will programs be broken up into classes/term or span multiple terms? https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1746907078 I.e. a B.A. program at SNHU is a collection of classes & accumulation of credits over terms vs our programs have been a continuous enrollment without specific class breaks. ]]> 2021-09-16 20:06:17 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1746907078 Who at SNHU will receive the disbursement files from Global to drawn-down the funds from G5? https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1747117227 2021-09-16 22:58:11 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1747117227 What system will hold the students account or ledger? This is where we track their direct charges and what has paid from funding sources. https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1747118415 2021-09-16 22:59:26 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1747118415 Who will be sending students their refund check if the loans exceed their costs? We have 14 days from the day the funds hit to send the student a refund. https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1747118836 2021-09-16 22:59:55 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1747118836 Will we be using bankmobile to send out refunds? https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1747119112 2021-09-16 23:00:13 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1747119112 What information needs to go on the invoice? alyssa86 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1748948868 2021-09-17 15:07:10 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1748948868 How do we know when to create/send an invoice (from Global) 10/8 alyssa86 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1748990624 Finding out from Traction if there can be a trigger, also asking if Xero can get an API]]> 2021-09-17 15:23:20 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1748990624 Will our refund policy be based on the entire cost of tuition? (Global will break a program into the 3 terms and 1 term) 10/8 alyssa86 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1749018738 Jack owns ]]> 2021-09-17 15:34:26 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1749018738 Is there still a commitment fee or edaid deposit? 10/8 alyssa86 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1749022418 yes $500 EdAid, Erin to own decision]]> 2021-09-17 15:35:56 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1749022418 When is the disbursement? Is it after the 30 day drop period? alyssa86 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1749030737 2021-09-17 15:39:12 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1749030737 When is the collection period to collect an invoice? What if they don't pay? alyssa86 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1749046267 2021-09-17 15:45:05 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1749046267 How we actually receive FA funds? (WD?) Does it go to Kenzie or SNHU then reported to us? alyssa86 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1749071514 2021-09-17 15:55:33 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1749071514 Do we want to keep charging cc fee? (SNHU doesn't) alyssa86 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1749098841 2021-09-17 16:07:15 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1749098841 What are our indirect costs? (tech fee, matriculation fee, etc) alyssa86 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1749100707 2021-09-17 16:08:07 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1749100707 5. How many users will need access to HubSpot for initial Title IV/Registrar launch? chrisjones23 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1749510001 2021-09-17 19:33:53 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1749510001 6. How will we handle withdrawals and grades in salesforce chrisjones23 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1752508632 2021-09-19 23:31:01 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1752508632 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1753968059 I don't have any roadblocks, but am dependent on the approve to launch date and cost of attendance to be able to publish.]]> 2021-09-20 13:25:43 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1753968059 What are we naming the terms of the year? Suggestion is 21JanUX, 21JanSE, etc. This will signify the part of the calendar year, not the part of student journey alyssa86 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1761074391 need three digits at end

]]> 2021-09-22 20:02:44 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1761074391 Training for Admissions 10/15 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1763458269 Erika to create a draft by above date]]> 2021-09-23 16:03:10 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1763458269 When do we want to start training Admissions on FA 101 - what to say and what not to say? https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1763545977 2021-09-23 16:38:04 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1763545977 What is the final cutoff date the academic team needs to sort/place students prior to start? alyssa86 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1763902521 2021-09-23 19:16:39 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1763902521 Wil we have an Incomplete Policy? (not urgent, but will impact SAP Calculation) https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1763971132 2021-09-23 19:58:22 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1763971132 What is our add/drop period. Will ALL students get 30 days to decide if they are staying in class? My recommendation would be not to wait so long. example: classes start Jan 25th - 30 days = February 25th we would be making disbursements the end of January - term ends on or around April 18th - that seems like a long wait to earn revenue for the start. Indiana students we can separate the rule, but should all students have to wait? https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1763986586 2021-09-23 20:08:58 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1763986586 Need to determine phased launch timelines-draft is started (Erin) https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1766378580 2021-09-24 18:35:56 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1766378580 How do our updated statuses affect KenzApp? 10/7 https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1766401960 Erika to connect with Studio/Alice. ]]> 2021-09-24 18:49:58 UTC https://padlet.com/alyssa86/efnjhfhg4bzzkkov/wish/1766401960