TLA Contingency & Continuity Brainstorm by Hillary Oravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc Team brainstorm for disaster, crisis planning, and emergency response for in-person events en-us 2023-02-16 14:44:04 UTC 2026-02-19 11:20:04 UTC hello@padlet.com Hotels: Avoid room cancellation policies outside of the norm (24 hours), look at force majeure closely. hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793451637 2026-02-18 11:22:26 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793451637 Severe weather impacting flights throughout the year hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793453733 Weather across the 12 month calendar:


Snow - NSLA forum (Jan)

Volcanic Ash - Partners for Rural Impact (April)

Tornadoes - Every Hour Counts conference (May)

Severe Storms - Texas OSTICON (May)

Hurricanes


]]> 2026-02-18 11:24:53 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793453733 Severe allergic reactions to food/other (Ryan) hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793454402 2026-02-18 11:25:36 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793454402 Triggers in content/experience - social emotional needs (PBL) hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793455247 2026-02-18 11:26:38 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793455247 Immediate conversations with client to raise concern, probability, impact, options hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793458526 2026-02-18 11:30:15 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793458526 If a known travel issue approaching, discuss with key speakers: hybrid options and/or ability to come in early/leave late. hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793460602 2026-02-18 11:31:19 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793460602 Early - Map dates, decisions, and communications (with team/client/participants) for the specific event hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793464032 2026-02-18 11:35:16 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793464032 Impact to team, client, participant, and speaker travel (comfort and ability) hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793464858 2026-02-18 11:36:05 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793464858 Global pandemic outbreaks hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793465836 Barr NYC Site Visits (Mar)

]]> 2026-02-18 11:37:11 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793465836 Peer organizations' playbooks? hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793466688 2026-02-18 11:38:08 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793466688 LinkedIn Groups https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793626474 https://www.linkedin.com/groups/1843006/

https://www.linkedin.com/groups/60415/

]]> 2026-02-18 14:23:17 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793626474 Planned abridged agendas for snow delay type situations. https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793627149 2026-02-18 14:23:54 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793627149 Prioritizing a hotel brand to gain loyalty/ability to transfer credits in case of event cancellations. https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793630281 2026-02-18 14:26:28 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793630281 Event Insurance for larger events. https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793630510 2026-02-18 14:26:38 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793630510 General TSA disruptions/airport closures (non-weather-related) https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793689147 Closed airports; delays impacting broad travel; gov't closures


]]> 2026-02-18 15:17:40 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793689147 Venue Issues https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793702027 Contagion outbreak (NSLA 2019)

Union activity/strikes (NSLA 2012)

Local protests or other activity that may impact participant attendance/security

]]> 2026-02-18 15:27:26 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793702027 Plan with client around increased travel costs https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793711306 would they want TLA to pad the budget to account for increased costs (later bookings or cancellation/change fees) or do they agree to cover additional costs after the event if needed?

]]> 2026-02-18 15:34:13 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793711306 Event Industry Associations https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793721784 PCMA

MPI

]]> 2026-02-18 15:43:27 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793721784 Client Policies https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793722715 school/district travel policies

state/local govt travel policies

]]> 2026-02-18 15:44:15 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793722715 Outside vendors https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793726873 Forgiving cancellation policies

Refundable deposits (under certain circumstances)


]]> 2026-02-18 15:48:07 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793726873 mid-planning https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793730956 2026-02-18 15:51:40 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793730956 Close to meeting date https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793734869 2026-02-18 15:55:33 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793734869 During event https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793740068 2026-02-18 16:00:28 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793740068 Local Visitor Bureaus https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793742409 2026-02-18 16:02:52 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793742409 Other forms of emergencies that can take place during an in-person event LaurenTaranowski https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793847624 2026-02-18 17:32:07 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793847624 Text Message Alerts https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793940018 Look into programming to text all participants at the same time rather than by email.

]]> 2026-02-18 19:00:47 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793940018 Security https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793940540 Depending on type of event and subject matter, there might be a need to hire outside security staff.

]]> 2026-02-18 19:01:25 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793940540 Active Shooter Plans https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793941444 Review run/fight/hide guidance with team. Be made aware of spaces where doors can be locked/barricaded in each event location.

]]> 2026-02-18 19:02:17 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793941444 Locations that aren't easy to access brenda473 https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793970168 Prioritize locations that are easier to access (bigger airports, less weather disruptions?)

]]> 2026-02-18 19:31:44 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793970168 NAA participant waivers brenda473 https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793980659 Follow up with Gina

]]> 2026-02-18 19:42:59 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793980659 Unwanted sexual advances brenda473 https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793988110 Protocol

]]> 2026-02-18 19:50:56 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793988110 Non-citizen travel risks hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793989317 2026-02-18 19:52:17 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793989317 Privacy protections hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793989799 2026-02-18 19:52:49 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793989799 Onsite security for participants / school violence hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793990148 2026-02-18 19:53:12 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793990148 Impacts to Major Airport throw off the system/grid hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793990775 2026-02-18 19:53:56 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793990775 Gold standard contract language hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793992115 Ideal force majeure

What to look out for

Standard of service - hotels undergoing reservations

]]> 2026-02-18 19:55:11 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793992115 Before - scoping and standard of service hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793993644 Union issues / history of strikes

]]> 2026-02-18 19:56:29 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793993644 Ryan has example contract language hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793994840 2026-02-18 19:57:43 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793994840 Do we need an on call comms firm for real-time needs? hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793997988 2026-02-18 20:00:29 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793997988 Standard go to statements hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793998972 2026-02-18 20:01:32 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793998972 Look at Standards of Service and Contract Clauses at Hotels/Venues LaurenTaranowski https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793999467 2026-02-18 20:02:05 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3793999467 Avoid prolonged government shut down periods! hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3794001595 2026-02-18 20:04:18 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3794001595 Hotel negotiation and example contract language folder hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3794002386 2026-02-18 20:05:09 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3794002386 Emergency Training hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3794006785 2026-02-18 20:09:38 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3794006785 On Paper Versus Doing hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3794006983 2026-02-18 20:09:50 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3794006983 NAA Registration Forms hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3794007412 2026-02-18 20:10:10 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3794007412 Potential to donate unused food brenda473 https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3794010253 2026-02-18 20:13:15 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3794010253 DECISON MATRIX hillaryoravec https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3794015256 2026-02-18 20:18:55 UTC https://padlet.com/hillaryoravec/edvzed4i96x4e7xc/wish/3794015256