Ask the Commission Belgium by Domagoj Morić

Responses to the Madrid Padlet questions (and future Brussels questions)

2024-03-11 08:19:45 UTC

In the padlet from Madrid there are still unanswered questions, if you could commit to answer the questions in the padlets (both previous and current) that would be nice

Non profit aspect of projects (mainly KA1)

2024-03-18 15:57:30 UTC

IT tools vs. compulsory deadlines in the Calendar for the use of funds

2024-03-19 15:09:59 UTC

Both for Erasmus+ and ESC programmes, and especially for 2021-2023 projects it was, in many project management procedures, impossible to keep the compulsory deadlines set in the Calendar. Even in cases when exception reports are made, and explanantion on malfunctioning IT tools provided, such cases and mentioned as non-financial observations in the IAB audit reports. Could we come back to the common discussion on this subject?

No profit rule SHOULD apply

2024-03-19 17:56:40 UTC

Dubious actors have a great motivation to to the projects as cheap and bad as possible (just to avoid reductions) in order to generate the most profit and keep it. Why should they book the best venue, food, facilitators and activities if they can keep all the money they save if they choose the most budget-friendly options? In reality, some beneficiaries try to do the bare minimum to score the 60 points in final report. And some manage to gain profit around 10 000 EUR per KA1 project. In KA2 it is even worse.

25% limit for 3rd countries

2024-03-22 09:38:54 UTC

In our contract we have the 25% limit for activities with 3rd countries not associated to the programme. But accredited organisations have no clause in their contract preventing them from transferring all their budget to activities with non associated countries. The budget used for not associated countries is monitored in the YR but we have no contractual base to limit them for KA151.

Clear guidelines on AI

2024-03-22 09:39:58 UTC

The Commission should publish guidelines, that applicants at least need to openly state that they used AI

IT Tools - PMM

2024-03-22 14:39:25 UTC

Request to develop a notification system on PMM which would allow the NAs to be informed whenever reports and evaluations are submitted.

Also relevant for accredited KA1 applications which can be submitted all year round. In addition, if NA Guide states that amendments to GA can be done through IT tools than this should be developed/possible.

Participation fees

posavecsanja2 — 2024-03-25 10:04:03 UTC

Can we talk again about participation fees and make them non acceptable in the Programme Guide. Now days budget per project is bigger then before and there are also different mechanisms how organizations can protect themselves (signed letters, contracts etc.)

Deadlines

posavecsanja2 — 2024-03-25 10:09:38 UTC

Even though we should speak about some deadlines and if they are really needed we should first make more space between KA1 (20.2.) and KA2 deadline (5.3.) since with this close deadlines applicants are in the hurry and can't be devoted to both actions in an adequate manner. In addition since for KA2 is not important to catch summer dates for activities it would be wise to put KA1 deadline in FEB but KA2 in May in other for applicants to be prepared and advised adequately, have their first payments on time/as soon as possible and etc.

Flagging in PMM

2024-03-25 17:17:09 UTC

Will the possibility to somehow flag dubious organisations in the PMM (as per GfNA 2024 version from November 2023) return in some way?

Limit of applications / OID: was there any significant increase in the number of OIDs?

2024-03-26 09:57:42 UTC

Or in the number of informal groups? We were expecting (and slightly experiencing) an increase of the overall numbers of applicant organisations and especially informal goups. Do you have data if this really was the case on a European level?