Canvassing Debrief by Courtney Nunley

courtney387 — 2025-04-15 00:12:29 UTC

try approaching this question without assigning blame 🧡

Shift timing

2025-04-16 17:54:14 UTC

Base shift recommendations on salesforce data of when we got the most nominations at a specific location.

2025-04-16 17:54:27 UTC

the amount of nominations we got! we surpassed our goal and got a good amount of quality nominations.

Shift Locations

2025-04-16 17:54:48 UTC

The wayside data is really surprising to see, we collected so many in 3 shifts, it's exciting to think about the future of nominations collection here

2025-04-16 17:55:15 UTC

We received a high amount of quality nominations in a short amount of time. Well done team!-Faraha

Mobility

2025-04-16 17:55:43 UTC

Some locations' parking lots were closer to the canvassing area than others. Wayside with the shade covering is likely easier than MCJ for people who have a long time walking for longer distances.

$$

2025-04-16 17:56:08 UTC

Only cash parking at MCJ. Sisters out of pocket.

Prep Work

2025-04-16 17:56:12 UTC

building out our agenda, shift times, and canvassers was super helpful and allowed us to be more prepared and present during our canvassing shifts.

2025-04-16 17:57:04 UTC

The relationship between enrollment and the facilitator and the facilitator making the call. Shows its beneficial that the facilitator be apart of the nomination call process.-Faraha

Training timeline

2025-04-16 17:57:08 UTC

Trainings were close to canvassing needing to start and impacted the ability t odo substantial outreach/recruitment.

alyshia3 — 2025-04-16 17:57:09 UTC

True dedication from our canvassing staff to connect with nominees (strong raps, deep listneing, desire to push past comfort zone)

Training

2025-04-16 17:57:35 UTC

Recording the trainings and offering hybird training for the canvassing training.

AI

2025-04-16 17:58:10 UTC

Avoiding ai and free pdf'ing apps to ensure nominees data wasn't sold

2025-04-16 17:58:13 UTC

I didnt always make my calls within 24 hours due to other work decreasing my availability. This has always been my favorite body of work at Essie and I enjoy doing it as well.-Faraha

Goal setting

indigo17 — 2025-04-16 17:58:23 UTC

although we surpassed our intial goal I think the realistic goals we set allowed us to canvassing at a sustainable pace which is helpful when thinking about the quality of nominations we want

Shift coordination

2025-04-16 17:58:27 UTC

the project plan that held the calendar with all the shift sign ups was very helpful for coordination

Archivist role

2025-04-16 17:59:17 UTC

Having an archivist role (data entry role) that was dedicated and had. at least once, done every step of the process was supprotive

alyshia3 — 2025-04-16 17:59:23 UTC

having to straddle salesforce and spreadsheet data entry when there was a different expectation was a hard shift. Im wondering what we lost in not having all calls and Facilitators log up and running for this time around

Salesforce Symposium

2025-04-16 18:00:16 UTC

Kayleigh not being able to make it to the Salesforce symposium

Yemi

2025-04-16 18:00:50 UTC

Yemi lean in and deep want to understand the process and get the data to what best supported this organizing effort

Goals

2025-04-16 18:00:59 UTC

Clear goals

Barrier Reduction

2025-04-16 18:01:02 UTC

This felt like a sticky point during the nominations collection process, I was unsure at times when I was sending a Lyft Pass or which Sisters needed a mileage reimbursement. This time around I believe 1-2 Sisters needed barrier reduction but I can imagine needing a stronger system for the next round in June if we expand the number of canvassers joining.

alyshia3 — 2025-04-16 18:01:26 UTC

uber courier saved our lives!!

Shifts & attendance

2025-04-16 18:01:27 UTC

Can we track shifts and/or have sisters sign up for shifts through formassembly?

on the ground prep work

indigo17 — 2025-04-16 18:02:09 UTC

thinking of the new locations we canvassed - At way field we were stopped and directed towards the sherif as someone to check in with as well as being un able to canvassing at the juvenile facility - Wondering what it would look like to build low level relationships on certain sites prior to the first canvassing shift on a new site

Nomination Calling

indigo17 — 2025-04-16 18:02:50 UTC

the saleforce training was a huge help!

Caller expectations & keeping warm

2025-04-16 18:02:51 UTC

In the future, we should be more clear about expectations to "keep a nominee warm" for callers.

Salesforce Issues

courtney387 — 2025-04-16 18:03:20 UTC

those merges!

Absorption Events

2025-04-16 18:03:23 UTC

implement absorption events leading up to the info session because o-ur space adn how we hold peopel is what keeps them coming back

Barrier Reduction

2025-04-16 18:03:28 UTC

It would have been helpful to have a stronger system of tracking barrier reduction needs, my hope is for our SOP's to be finalized in time for the June push

alyshia3 — 2025-04-16 18:03:46 UTC

lightbulb: all staff should do a canvassing shift regardless of dept for lean into us all being organizers and acculturation

Tablecloth

2025-04-16 18:04:19 UTC

We need a regular schedule for dry cleaning the table cloth

shift leads

2025-04-16 18:06:46 UTC

It would be helpful to set up a pre-established shift leads list. Ex: If Courtney isn't available, then Minerva, if Minerva isn't available Wynter/Alyshia. Also identify any Sisters that could lead shifts on their own.

Approvals

2025-04-16 18:08:12 UTC

utilizing county relationships throug hSBC to get apprioal if we get grief from other staff or volunteers (chaplian louis)

Multiple Nomination Supply Kits

2025-04-16 18:09:38 UTC

We should have at least 2 nomination collection supply kits (table, wagon, tablecloth, nomination forms, pens etc) at each office

Courthouse Scoping

2025-04-16 18:17:55 UTC

Would love to hear more details about this - what y'all did, how the experience was, how the raps landed, if there were any new/different challenges, etc

Nomination Calls

2025-04-16 18:17:56 UTC

The call loads at the end were somewhat hard as my capacity had changed. I will also say that I was not as successful in reaching the nominee in the calls at the end whereas the calls in the beginning I had more success in. Not sure if there was a relationship between hot or cold nominations or it may have been this wasnt their season.-Faraha

materials

2025-04-16 18:19:25 UTC

paper 1 pagers for peopel to take with them t read more about Essie while they wat for their visit

quarters

2025-04-16 18:19:41 UTC

having quarters on hand for lockers at MCJ

kiddos

2025-04-16 18:20:07 UTC

having coloring pages and Essie balls to entertain kids while we talk to mom

listserv

2025-04-16 18:23:13 UTC

should we add a box on the sheet if they are interested in being added to Essie's e-mailing list