• What do you currently do to keep track of student information, like grades and attendance?
• What are some problems you encounter with your current system?

• How do you currently manage student grades and records?
• What features would you like to have in a new information system that would make your job easier?

1. Teachers: How do you currently manage student attendance and grading? Are there any specific challenges you face with these processes?

2. Administrative staff: What are the main tasks involved in managing student records and enrollment? Are there any inefficiencies or bottlenecks in the current manual process?

What system requirements do you need regarding the study?

How can you communicate with teachers when school ends?

Teacher

How to manage administrative matters in the school?

How can you get your personal information?

How can you connect with the manager?

Teacher:

How you connect with student after leaving school?

What is the firest thing you doning when you face probelm?

1- How many students, and how many classes?

2- What activities and events do you want to do?

Head teacher

School specialist

When the system are doesn’t  work what’s the next plan in your mind?

What’s the goals for this system for your school or your students?

How you find the facilities in the school??

What you prefer work with computers or classes ?

Teacher:

How you communicate with students after school?

How you test your students?

Student

• How do you currently manage and record student grades and attendance?

• What specific features or functionalities would make your job more efficient in terms of class management?

-What are some problems you - encounter with your current system?

What needs to be upgraded in your study system?

Do you want to develop in System?

Communication engineer:

What is the job of a communications engineer?

How is the process if any issue happen to the communication?

How would you see interchanges advancing right now?

Communications technician:

How is the job environment and how you identified with it?

From your experience how could you improve the technicians team?

What are the challenges u face while selecting ur subjects?

Teacher:

How u balance ur timetable for each class?

Students

What problem did you encounter in the school system?

What is your suggestion for developing the school system?

teacher

How many classes per week?

Which day of the week is there a pressure on the number of classes?

1-Does online education stimulate the teaching process?

2- Does online education have any negatives?

The bus was delayed by a student.

Difficulty of materials.

Teacher

Who the timetable for each class?

و

1-Do you face some difficulties such as academic pressures and performance pressures?

2-Do you face difficulty communicating with colleagues and dealing with advisors and teachers?

Students:

1-Are the educational materials available through the virtual learning environment appropriate?!

2-Is the teaching methodology adopted in this subject suitable for learning?!

Teachers:

1-What are the appropriate procedures for dealing with unruly students?!

2-What strategy do you take in class to not make it boring?!

1)Is practical or theoretical learning suitable for this job?

2)Where did you encounter difficulties in learning or working?

Types of users I will interview:

1. Teachers

2. Administrative staff .. such as the principal or student affairs officers

Additional interview questions:

1. What difficulties do you currently face with the manual system?

2. What features would you like to see in the new system to make your work easier?

1. Challenges faced by the teacher when recording attendance and grades manually

2. When making an automated system what features would they find the most useful for managing class activities.

Principal:

1. How do you monitor the performance and activities of teachers and students currently.

2. What type of reports and data would you like in the new system.

Conduct a discussion with both the school head and vice principal.

Upgrade the attendance tracking method from manual sheets to a biometric system, where each student scans their fingerprint upon entering the school daily.

Implement a digital submission system that allows students to upload their assignments through an online portal by the given deadlines.

Interview Questions:

What are the common challenges the school faces regularly

Which platform or software is currently being used for conducting virtual classes?

• Teacher (they work with student and system every day)

• Admin staff (they keep record and do office work)

Two question I will ask:

1. What work take you long time to do by hand?

2. What problem you have when you find student or teacher information?

• What do you currently do to keep track of student information, like grades and attendance?

• What are some problems you encounter with your current system?

When you talk to teachers, you can ask them questions like:

• How do you currently manage student grades and records?

• What features would you like to have in a new information system that would make your job easier?

Types of Users:

1. Teachers

- Questions:

1. What specific administrative tasks do you find take up a significant amount of your time, and how do you think automating these could improve your efficiency?

2. How do you currently assess student performance and communicate this to students and parents? What features would you want in a system to make this process easier?

2. Administrative Staff (e.g., Registrars, Office Administrators)

- Questions:

1. Can you describe the current process for managing student records and how often it leads to errors or delays?

2. What types of reports do you regularly generate, and what do you find challenging about creating these reports with the existing system?

2. How do you handle the allocation of resources like classrooms and teachers?

3. What decisions require you to interact with other school departments?

4. How do you ensure that the school meets its educational goals?

⸻

Student Affairs Officer

1. How do you manage student enrollments and withdrawals?

2. What system do you currently use for tracking student behavior and performance?

3. How do you handle student complaints and feedback?

4. What challenges do you face in maintaining accurate student records?

⸻

Teacher

1. How do you manage lesson planning and student assignments?

2. What challenges do you face in maintaining communication with parents?

3. How do you track student progress and address their academic needs?

4. What tools would help you improve classroom management and teaching?

⸻

Student

1. How do you feel about the current way assignments and grades are communicated?

2. Do you find it easy to access course materials and announcements?

3. How do you track your academic progress throughout the year?

4. What improvements would you like to see in the school’s information system?

1. What are the current issues you face in school administration?

2. How do you handle the allocation of resources like classrooms and teachers?

3. What decisions require you to interact with other school departments?

4. How do you ensure that the school meets its educational goals?

⸻

Student Affairs Officer

1. How do you manage student enrollments and withdrawals?

2. What system do you currently use for tracking student behavior and performance?

3. How do you handle student complaints and feedback?

4. What challenges do you face in maintaining accurate student records?

⸻

Teacher

1. How do you manage lesson planning and student assignments?

2. What challenges do you face in maintaining communication with parents?

3. How do you track student progress and address their academic needs?

4. What tools would help you improve classroom management and teaching?

⸻

Student

1. How do you feel about the current way assignments and grades are communicated?

2. Do you find it easy to access course materials and announcements?

3. How do you track your academic progress throughout the year?

4. What improvements would you like to see in the school’s information system?

1. What do you enjoy most about your classes?

2. How could we make it easier for you to finish your homework or projects?

   
   

Questions for Teachers:

1. What part of your day is the most difficult when using the current system?

2. What tools or features do you think would help you teach better?

1.What are the main challenges you face in managing the school’s overall operations?

2.How do you currently monitor teachers’ performance and student progress?

3.What reports do you need regularly to make important decisions?

4.What features would you like to see in a new school information system?

Student Affairs Officer

1.How do you keep track of students’ personal information and academic records?

2.What is the process of registering a new student?

3.Do you face any issues when generating student reports or certificates?

4.What would make your work easier and faster with a new system?

Teacher

1.How do you currently record and calculate students’ grades?

2.What difficulties do you face with taking attendance manually?

3.Do you communicate with parents? If yes, how is it done now?

4.What tools or features would make your teaching process easier?

Student

1.How do you receive your grades and exam results?

2.Do you face any delays or confusion in getting your timetable or class updates?

3.Would you like to access school materials and announcements digitally?

4.What features would you like in a system that helps manage your school life?