My artistic wall by Tan Stephanie https://padlet.com/stephanie_tan/d5dgzaj5wjp8 Made with charm en-us 2019-05-06 16:06:53 UTC 2019-05-07 14:08:52 UTC hello@padlet.com President stephanie_tan https://padlet.com/stephanie_tan/d5dgzaj5wjp8/wish/357259986 Bailamos:
- draw up costume and item proposals
- contacting alumni for their proposals, as well as sending out contacts to exco committees to aid them in their Bailamos prep (welfare- donations/ choreographers- alumni helpers)
- ICFCs list 
- schedule item rundown together with Mr Zaki
- collate item synopsis across all alumni and current choreographers


General:

 ⁃ oversee doings of entire EXCO [-set deadlines for them to complete their task and ensure they follow the deadline

-ensure that they know what is supposed to be done in their task

-guide them/ ensure they are doing their task correctly

-give them resources to aid in their task (through contacting other ccas like mrc or alumni)]



 ⁃ check up on EXCO to monitor well-being and growth of dancers (media, logs, secretary, dance capts) 

 ⁃ plan out entire year’s important events and schedule out time needed for preparation

 ⁃ ensure that documents across all exco committees are organised well for easy access and handover to next batch of leaders

 ⁃ make sure deadlines of proposals for each exco comm are met and give comments where necessary

 ⁃ relay messages between teachers and dancers (come to a common point) 

 ⁃ schedules for each month (make sure other school events are taken note of - exams etc.) together with VP

 ⁃ schedule exco meetings and come up with agenda 

 ⁃ listen to needs and feedback given by dancers and exco to improve methods of handling dance matters, highlight to teachers about important points 

 ⁃ be the mode of communication across performing arts ccas and council whenever necessary (performance details submission etc.)

 ⁃ plan out timeline for each event and ensure that all necessary preparations (wardrobe, media, welfare, logistics) are taken care of together with VP
 

]]> 2019-05-06 16:08:13 UTC https://padlet.com/stephanie_tan/d5dgzaj5wjp8/wish/357259986 Vice-President stephanie_tan https://padlet.com/stephanie_tan/d5dgzaj5wjp8/wish/357260123 Bailamos:
-create a form for dancers to pick their items
-do casting list (ensure that each dancer have an average of 3 items and not more than 6) and work with choreographers in assigning dancers
-item crossing 
-work with president to schedule dance practices to avoid overlapping dancers

General:
- oversee welfare and discipline 
- discuss with President as a second opinion on schedules and performance day rundowns 
- help to relay messages between teachers and students together with President
- take on tasks assigned by President when he/she needs help



]]> 2019-05-06 16:08:32 UTC https://padlet.com/stephanie_tan/d5dgzaj5wjp8/wish/357260123 Welfare + Log stephanie_tan https://padlet.com/stephanie_tan/d5dgzaj5wjp8/wish/357473863 makes sure dancers’ needs are catered to especially during crucial times like performances. are constantly running around to get enough food and drinks for everyone to consume, handles first aid in case anyone is hurt

2 pax ]]> 2019-05-07 05:15:56 UTC https://padlet.com/stephanie_tan/d5dgzaj5wjp8/wish/357473863 Secretary https://padlet.com/stephanie_tan/d5dgzaj5wjp8/wish/357527666 Attendance & MC: (discipline)
Period before bailamos : take attendance at every practice and get people to text u, update instructors at the start of every session who isnt coming or will be late ( time they are coming in)
consolidate attendance at the end of every month of the reasons dancers are unable to show up
During bailamos: consolidate attendance from all choreographers and put it into a sheet
Tracking: track who always dont turn up for dance , also see what is the reason they give
Year end: consolidate list of people going overseas during year end brk so that can pick a suitable training date
Consolidate dace camp attendandance for food, logistics purposes. Take note of who entering/ leaving camp at different parts of the camp

DANCERS’ INVOLVEMENT LIST: (VP)
Generate dancers’ involvement list for each performances and email teachers before each performance

MASTER CONTACT LIST/ NAME LIST (VP)
-ask personal info from J1 and mugshots and consolidate and send to teachers
-constantly update list when there is new info, remove dancers who quit/join

BLUESLIP (VP)
Generate list of dancers who need to be  blueslipped for syf/bailamos

Bailamos (VP)
-Consolidate all backstage crew member details and give mr koh for UCC clearance( including contacting them and giving out info such as the dates they have to come down ) 
  • consolidate students info who are using edusave to pay bailamos ticket, working with treasurer in edusvae forms as well

AUDITION (VP & Dance cap)
Get teachers to print dance audition forms, audition sign up sheet. On the actual day, collect audition sign up sheets from all J1s and pass to mr zaki. Collate all the J1 dancers that passed the audition and the details to work with p and vp to contact the J1s dancers to come for the following training .

Exco meeting (everyone)
-take meeting minutes and send out to exco members to ensure they know what they are suppose to accomplish after the meeting ( include clear details of deadlines)
-after bailamos full dress rehearsal, take note of mr zaki feedback and send to choreographers as well

Duty roster (VP)
-work with logs to come up with duty roster


]]> 2019-05-07 09:14:53 UTC https://padlet.com/stephanie_tan/d5dgzaj5wjp8/wish/357527666 Logistics https://padlet.com/stephanie_tan/d5dgzaj5wjp8/wish/357527683
settles and prepares all items needed for every single event prepared for our society (farewell parties, bailamos, performances, camps) - allows for one person to be solely focused in order to prevent overwhelming amount of workload for any other roles


  1. Ensure all props and logistics are accounted for during performances (assign volunteers to be in charge of which props during bailamos)
  2. Clean studio : either do by urself or come up with duty roster
  3. Find out stage dimensions and mark out (dance captain)
  4. Make sure all logistics in studio is always available and replenish 
  5. move props,speakers when needed (assign)
  6. Work w wardrobe to keep wardrobe clean (wardrobe)
  7. come up with rosters for open house, via (work w secretary) (VP)
  8. come up with buddy assistant list thing (VP)
]]> 2019-05-07 09:14:58 UTC https://padlet.com/stephanie_tan/d5dgzaj5wjp8/wish/357527683 https://padlet.com/stephanie_tan/d5dgzaj5wjp8/wish/357629355 2019-05-07 14:08:52 UTC https://padlet.com/stephanie_tan/d5dgzaj5wjp8/wish/357629355