My name is Alisha Binti Ibrahim (H21A2078), a final-year student pursuing a degree in Wellness at the FHPK, Kota Campus.

I am currently undertaking my industrial training at the Ministry of Youth and Sports, specifically within the Youth Development Division, from 17 March 2025 until 9 July 2025. The office is located at Menara KBS, 27 Persiaran Perdana, Precinct 3, 62570 Putrajaya.

It is a pleasure to make your acquaintance.

This Padlet has been prepared to fulfill the requirements of my industrial training and to provide regular reports on my daily and weekly activities throughout the training period.

KBS is a government ministry in Malaysia responsible for planning, coordinating, and implementing policies and programs related to youth development and sports nationwide.

The ministry’s key focus includes nurturing youth potential through various programs such as leadership, volunteerism, and entrepreneurship, alongside strengthening sports development from the grassroots to the international level.

KBS also plays a vital role in promoting healthy lifestyles by encouraging recreational activities and developing sports infrastructure. Several important agencies operate under KBS, including the National Sports Council (MSN), the National Sports Institute (ISN), and the Malaysian Youth Research Institute (IYRES), which support the ministry’s comprehensive functions.

The Youth Development Division is an important part of the Ministry of Youth and Sports (KBS). It plans and runs programs to develop youth based on their interests, talents, and potential. The goal is to build a balanced generation of young people physically, emotionally, intellectually, and socially through a healthy and active lifestyle.

This division manages different activity segments under the Youth Program, which includes 10 lifestyle areas such as Active Youth, Digital Youth, Democracy Youth, Innovation Youth, and Expression Youth. Each segment is designed to involve youth in areas they like while building character, patriotism, volunteer spirit, and leadership.

Besides that, the Youth Development Division works with government agencies, NGOs, and local communities to make sure the programs have a positive and broad impact on youth human capital development in the country.

Work Processes Involved:

• Reported for duty at the Ministry of Youth and Sports (KBS), Human Resource Management Division.

• Attended a briefing on the organizational structure and industrial training guidelines.

• Participated in an ice-breaking session with fellow interns and supervising officers.

• Received official placement under the Department of Youth and Sports (JBSN), Youth Development Division.

Equipment Used:

• Official placement documents and training guidelines.

• Office facilities and computer for basic orientation purposes.

Relation to Theoretical and Practical Learning at UMK:

• Applied interpersonal communication skills and professional ethics.

• Understood the organizational structure in line with management and public administration theories learned at UMK.

Problem-Solving (if applicable):

• Sought clarification from supervising officers and fellow interns to better understand the department's structure and functions.

(NUZUL AL-QURAN)

• Registered biometric attendance for entry and exit records.

• Assisted in the implementation of the Rakan Muda Ramadan 2025 Program.

• Participated in the initial preparation at the office and later served at the event location in IYC Cheras.

• Carried out responsibilities under the Committee for Gift and Food Preparation.

• Managed gift arrangements and ensured smooth food distribution throughout the program.

Equipment Used:

• Biometric machine.

• Gift and food checklist.

• Department vehicle for transportation.

• Logistic tools such as gift boxes, wrappers, and food distribution equipment.

Relation to Theoretical and Practical Learning at UMK:

• Applied knowledge of program management and teamwork.

• Practised responsibility, discipline, and cooperation.

• Demonstrated effective communication skills in event coordination.

Issues and Challenges:

• Confusion during food distribution due to lack of coordination.

Solutions:

• Discussed with the unit coordinator and reorganized the food distribution flow.

• Managed equipment and logistics for the Rakan Muda Ramadan 2025 Program at the office.

• Coordinated transportation schedules and vehicle requirements for the Rakan Muda: Ihya Ramadan @ Zoo Negara 2025 Tour.

• Attended a meeting with the department and event organiser, Paperballad.

Equipment Used:

• Logistics checklist, transportation schedule, computer, and official documents.

Relation to Theoretical and Practical Learning at UMK:

• Applied knowledge of logistics management, organizational communication, and inter-agency coordination.

Issues and Challenges:

• Last-minute changes in the transportation schedule.

Solutions:

• Adjusted travel times and the number of participants in collaboration with the logistics officer.

• Served as a committee member for invitations and registration for the Rakan Muda Tour: Ihya Ramadan Rakan Muda @ Zoo Negara 2025.

• Managed guest invitations and prepared the attendance list.

• Handled the registration process for participants, including orphans involved in the program.

• Ensured the smooth flow of reception and attendance on the day of the event.

Equipment Used:

• Attendance list for participants and guests.

• Registration forms and writing materials.

• Laptop and printer (for printing the final attendance list, if required).

Relation to Theoretical and Practical Learning at UMK:

• Applied communication skills and participant data management.

• Practised professionalism and organizational coordination as learned in event management courses.

• Demonstrated personal competence in handling formal and official matters.

• Reviewed documents and logistical requirements for the Rakan Muda Ramadan 2025 Program.

• Participated in the full rehearsal at IYC Cheras.

• Arranged and prepared the main hall in preparation for the closing ceremony.

Equipment Used:

• Program documents, computer, printer, and logistical items such as chairs, tables, and sound system equipment.

Relation to Theoretical and Practical Learning at UMK:

• Applied event planning, logistics, and teamwork communication skills.

• Utilized knowledge of organizational development and leadership.

Issues and Challenges:

• Delay in confirmation of hall layout by the technical team.

Solutions:

• Discussed with the technical officer and adjusted the layout flexibly according to the situation.

• Attended a meeting for the UTAR Outreach Program with officers and members of the main organising committee.

• Discussed the planning, execution, and responsibilities of each committee involved to ensure the success of the upcoming program.

Equipment Used:

• Meeting minutes and program reference documents.

• Laptop and stationery.

• Other basic meeting tools (projector, screen if applicable).

Relation to Theoretical and Practical Learning at UMK:

• Applied knowledge in organizational management and formal communication.

• Strengthened skills in meeting coordination and inter-committee collaboration.

• Attended the KBS Monthly Friendly Assembly held at the lobby of Menara KBS.

• Assisted in the preparation and decoration of the designated office space for the upcoming Hari Raya Aidilfitri celebration.

Equipment Used:

• Decoration materials (e.g., ornaments, lights, festive items).

• Basic tools for decorating (scissors, tape, pins, etc.).

• Program schedule and attendance list (if applicable).

Relation to Theoretical and Practical Learning at UMK:

• Applied teamwork and event coordination skills.

• Enhanced creativity and attention to detail in festive space planning.

• Practised time management and cooperation in preparing for official gatherings.

• Organised and returned program equipment from the previous week to its original place to ensure items were well-arranged and easily accessible for future use.

• Assisted in the preparation for the Rakan Muda Flood Relief Flag-Off to Johor at Menara KBS, including logistics setup and program equipment arrangement.

• Completed various office tasks assigned by the supervising officer throughout the day.

Equipment Used:

• Program equipment and storage inventory.

• Logistic tools and supplies (e.g., banners, safety gear, packing materials).

• Office stationery and computer for administrative tasks.

Relation to Theoretical and Practical Learning at UMK:

• Applied logistical planning and resource management skills.

• Strengthened organisational skills and task execution as taught in office management and leadership courses.

• Practised workplace discipline and time management in handling multiple responsibilities.

• Attended a coordination meeting for the Rakan Muda Turun Kampus Program and was assigned to the Protocol Committee.

• Assisted with preparations and participated in the flood relief flag-off to Johor at Menara KBS.

• Completed participant data for the Ihya Ramadan 2025 Program.

Equipment Used:

• Meeting documents, logistic items, computer, and office supplies.

Relation to Theoretical and Practical Learning at UMK:

• Applied protocol and event coordination skills.

• Practised data handling and teamwork in program implementation.

• Completed the decoration of the designated office space for Hari Raya Aidilfitri in conjunction with the Syawal celebration.

• Tasks included arranging decorative items, hanging festive ornaments, and ensuring the space reflected a cheerful and festive atmosphere.

Equipment Used:

• Decorative materials (e.g., ornaments, lights, banners).

• Tools for setup such as tape, scissors, string, and pins.

Relation to Theoretical and Practical Learning at UMK:

• Applied creativity and planning in event decoration.

• Practised teamwork and attention to detail in festive space preparation.

(AIDILFITRI)

(AIDILFITRI)

• Managed and completed tasks assigned by the supervising officer for program implementation.

• Tasks included preparing documents, verifying information, and organising required logistics to ensure smooth execution of the program.

Equipment Used:

• Program documents, checklist, computer, and logistical materials.

Relation to Theoretical and Practical Learning at UMK:

• Applied organisational and administrative skills.

• Practised accuracy and responsibility in handling program logistics and documentation.

• Attended and managed the Rakan Muda Turun Kampus Program at Universiti Tunku Abdul Rahman (UTAR) as a member of the Protocol Committee.

• Responsibilities included coordinating VIP attendance, ensuring the event followed the scheduled itinerary, and assisting in managing official proceedings throughout the program.

Equipment Used:

• Event schedule, protocol checklist, name tags, and communication tools.

Relation to Theoretical and Practical Learning at UMK:

• Applied protocol management, event coordination, and time management skills.

• Practised professional conduct in handling official guests and formal ceremonies.

• Updated all documents related to allowance claims.

• Assisted in the preparation of the Rakan Muda Turun Kampus Program at Universiti Malaya.

• Participated in a discussion session to improve the delivery of the flood SOP, conducted under the supervision of Mr. Shuk from the SATRIA unit, aimed at enhancing understanding and effectiveness during flood emergencies.

Equipment Used:

• Allowance claim documents, program materials, SOP manuals, and computer systems.

Relation to Theoretical and Practical Learning at UMK:

• Applied administrative and documentation skills.

• Gained exposure to crisis management procedures and inter-unit coordination.

• Practised effective communication and teamwork in program preparation and emergency planning.

• Entrusted to temporarily assume the role of Assistant (PA) to the Deputy Director General (DDG), replacing Pn. Aqasha.

• Responsible for managing official correspondence and documents addressed to the DDG.

• Ensured that all related administrative matters were coordinated efficiently and submitted in a timely manner.

Equipment Used:

• Official letters, internal documents, filing system, email, and office communication tools.

Relation to Theoretical and Practical Learning at UMK:

• Applied knowledge in office administration and professional communication.

• Strengthened skills in document handling, time management, and organisational coordination.

• Managed post-program equipment for the Rakan Muda Turun Kampus event at Universiti Malaya, including collecting, organising, and storing program materials.

• Contributed to the Hari Raya Aidilfitri celebration with the JBSN Sports Unit by assisting with setup and festive decorations.

• Participated in improving the SATRIA presentation slides and conducted a revised presentation to Mr. Shuk for feedback and final approval.

Equipment Used:

• Program equipment and storage tools, festive decorations, computer, and presentation software.

Relation to Theoretical and Practical Learning at UMK:

• Applied event wrap-up and logistics coordination skills.

• Practised teamwork and creativity in festive office setups.

• Strengthened presentation, feedback response, and revision skills.

• Attended a coordination meeting with the Director General on intern placement and task assignments.

• Received daily tasks from the supervisor.

• Temporarily served as PA to the Deputy Director General, handling correspondence and administrative duties.

Equipment Used:

• Official documents, email, filing system, and computer.

Relation to Theoretical and Practical Learning at UMK:

• Applied office management and communication skills.

• Strengthened administrative coordination and task management abilities.

• Assisted in preparations for the Hari Raya Aidilfitri celebration.

• Tasks included setting up decorations, arranging the event space, and organising logistics to ensure a festive and orderly atmosphere.

Equipment Used:

• Decorative materials, event layout tools, and basic logistics items.

Relation to Theoretical and Practical Learning at UMK:

• Applied event management and space planning skills.

• Practised teamwork and attention to detail in festive event coordination.

• Participated in a photo session for the SATRIA poster alongside fellow interns under the supervision of Mr. Shukri.

• The session took place at the lobby and surrounding areas of Menara KBS for documentation and visual promotion purposes.

• Aimed to support official publicity materials for the SATRIA program under the Ministry.

Equipment Used:

• Camera, poster props, official attire (if applicable), and media release tools.

Relation to Theoretical and Practical Learning at UMK:

• Applied skills in media engagement and professional representation.

• Gained exposure to promotional strategies and program documentation practices.

• Carried out the task of compiling reporting data from the State Youth and Sports Departments (JBS) for the year 2024.

• Involved reviewing documents, organising information by state, and ensuring data completeness for management analysis and reporting.

Equipment Used:

• Official documents, spreadsheets, data folders, and a computer.

Relation to Theoretical and Practical Learning at UMK:

• Applied data management and administrative organisation skills.

• Reinforced attention to detail and accuracy in handling departmental records and reports.

• Attended Hari Raya gatherings organised by other departments in the Ministry of Youth and Sports, including IYRES, to support interdepartmental networking.

• Assisted in preparing for the department’s own Hari Raya celebration, including food arrangement, decoration, and logistics.

• Helped with early preparations for the Rakan Muda Convention 2025, involving documentation setup and logistical support.

Equipment Used:

• Event materials, food arrangement tools, decorative items, documents, and logistical equipment.

Relation to Theoretical and Practical Learning at UMK:

• Applied event planning, teamwork, and interpersonal communication skills.

• Gained exposure to interdepartmental networking and logistical coordination for large-scale programs.

• Managed and sourced items for the Hari Raya celebration of the Youth Development Division (BPRM), including decorations and event necessities.

• Assisted in drafting the initial space layout plan to ensure smooth flow of the event.

• Participated in the Ministry-level Hari Raya celebration held at Axiata Arena, Bukit Jalil, to foster stronger ties among ministry staff and affiliated agencies.

Equipment Used:

• Event planning tools, decoration items, layout sketches, and logistical supplies.

Relation to Theoretical and Practical Learning at UMK:

• Applied event coordination and space planning skills.

• Gained exposure to large-scale inter-agency engagement.

• Attended the Working Committee Meeting for the Rakan Muda Convention 2025 with relevant officers to discuss program planning and implementation.

• Assigned tasks related to program execution, including preparing content for the official Rakan Muda social media platforms.

• Tasks included drafting posts, organising visual materials, and planning promotional content.

Equipment Used:

• Meeting documents, content planning templates, design tools, and social media content sheets.

Relation to Theoretical and Practical Learning at UMK:

• Applied communication and digital media skills in content creation.

• Gained practical experience in social media strategy and promotional planning.

• Strengthened teamwork and understanding of program planning processes.

• Participated in the office decorating activity for the Hari Raya celebration of the Youth Development Division (BPRM).

• Tasks included preparing festive decorations and arranging the event space, under the supervision of Ms. Ana and Ms. Siti Ayu.

• The activity aimed to create a cheerful and welcoming festive atmosphere at the division level.

Equipment Used:

• Festive decorations, layout planning materials, and basic setup tools.

Relation to Theoretical and Practical Learning at UMK:

• Applied teamwork and event preparation skills.

• Gained experience in managing thematic office decor for departmental celebrations.

• Strengthened creative and collaborative skills in a workplace setting.

• Attended the Monthly Assembly of the National Youth and Sports Department (JBSN) at Podium A, Menara KBS, together with officers and department staff.

• Assisted in the preparation for the Hari Raya gathering of the Youth Development Division (BPRM), which involved decorating and cleaning the office area to enhance the festive and welcoming atmosphere.

Equipment Used:

• Event materials, festive decorations, and cleaning tools.

Relation to Theoretical and Practical Learning at UMK:

• Gained exposure to formal organisational events and culture.

• Applied teamwork, planning, and workplace etiquette in festive event preparation.

• Assisted in the final preparations for the upcoming Rakan Muda Convention 2025, including material preparation, logistics, and final coordination tasks.

• Contributed to the final arrangements for the Hari Raya gathering of the Youth Development Division (BPRM).

• Departed to The Pearl Hotel at 9.00 PM using the department’s vehicle to support early venue setup and site management for the program.

Equipment Used:

• Program materials, logistics checklist, transportation, and site setup tools.

Relation to Theoretical and Practical Learning at UMK:

• Applied event management and last-minute coordination skills.

• Gained real-time experience in venue preparation and team mobilisation.

• Strengthened time management and adaptability in program execution.

• Actively involved in managing the Rakan Muda Convention 2025 held at The Pearl Hotel, Kuala Lumpur.

• Responsibilities included logistics coordination, participant registration, preparation of program materials, and ensuring smooth execution of activities throughout the convention.

Equipment Used:

• Registration lists, name tags, event kits, logistics checklist, and communication tools.

Relation to Theoretical and Practical Learning at UMK:

• Applied comprehensive event management skills including logistics, coordination, and communication.

• Strengthened multitasking, leadership, and public relations abilities in a real-world program setting.

• Participated in the Hari Raya Aidilfitri celebration organised by the Youth Development Division (BPRM).

• Tasks included event setup, space arrangement, venue clean-up, and welcoming guests throughout the event.

Equipment Used:

• Event setup tools, decoration materials, and hospitality supplies.

Relation to Theoretical and Practical Learning at UMK:

• Gained hands-on experience in organising formal events.

• Enhanced communication and interpersonal skills through guest engagement and event coordination.

• Attended the Smiled ASEAN 2025 program titled “Mental Health Solutions through Da’wah Approaches” held at Universiti Malaya.

• The program provided insights into mental health issues among youth and promoted ethical and effective Islamic approaches as part of holistic character development.

Equipment Used:

• Program booklet, notes, and learning materials.

Relation to Theoretical and Practical Learning at UMK:

• Expanded understanding of mental health within youth development frameworks.

• Related to theoretical learning in moral education, youth well-being, and community engagement.

• Strengthened awareness of integrative and ethical approaches to addressing social issues.

• Attended the Smiled ASEAN 2025: Mental Health Solutions Through Da’wah Approaches programme at Universiti Malaya.

• Gained exposure to the importance of balancing mental and spiritual well-being among youth.

• Completed assigned tasks from the supervisor, including administrative work and departmental programme support.

Equipment or Tools Used

• Computer/laptop

• Email and internal communication tools

• Official programme documents and printed materials

• Stationery for note-taking and documentation

Relevance to Theoretical and Practical Knowledge Learned at UMK

• Related to academic topics such as youth development, psychology, and spiritual well-being covered in UMK courses.

• Practical experience in administrative work aligns with skills learned in office management and programme coordination modules.

• Enhanced understanding of real-world applications of mental health awareness and spiritual support in youth engagement.

Issues and Challenges Encountered

• Managing time between attending the programme and completing administrative tasks.

Solutions and Resolution Methods

• Prioritized tasks effectively.

• Communicated with the supervisor to ensure timely completion of responsibilities.

(HARI PEKERJA)

• Completed tasks assigned by the supervisor.

• Prepared and finalized documents related to allowance claims.

• Ensured all administrative requirements were fulfilled in an organized manner and in accordance with departmental procedures.

Equipment or Tools Used

• Computer/laptop

• Document templates and official forms

• Printer and scanner

• Email and internal communication platforms

Relevance to Theoretical and Practical Knowledge Learned at UMK

• Aligned with practical skills learned in administrative management and documentation.

• Reinforced understanding of official procedures, record-keeping, and financial claim processes taught during coursework.

• Improved ability to follow structured workflows and comply with institutional guidelines.

• Attended a meeting under the Lifestyle Development Division of the Youth Development Section, Department of Youth and Sports (JBSN).

• The meeting focused on programme implementation, activity planning, and strategic direction.

• Discussions centred on empowering youth to adopt a healthy and active lifestyle through upcoming initiatives.

Equipment or Tools Used

• Meeting agenda and official documents

• Notebook or laptop for note-taking

• Presentation materials (if any)

• Communication platforms (e.g., email, MS Teams, or WhatsApp group)

Relevance to Theoretical and Practical Knowledge Learned at UMK

• Closely related to subjects involving youth empowerment, health promotion, and strategic programme planning.

• Practical exposure to administrative planning, stakeholder engagement, and inter-agency collaboration.

• Reinforced the importance of structured planning and communication in youth development work.

• Participated in the Health Screening & Outreach programme organised by Andora at the Podium Hall, Ministry of Youth and Sports (Menara KBS).

• Underwent a health screening session and joined the blood donation campaign to support the ministry’s wellness initiative.

• Assisted in reviewing and providing input on the planning of upcoming annual programmes under the relevant division.

• Contributed ideas for improving future programme execution.

Equipment or Tools Used

• Health screening tools and registration forms (provided by organisers)

• Internal documents and planning templates for programme review

• Computer/laptop for drafting suggestions and reviewing documentation

• Communication tools (email, messaging apps) for team collaboration

Relevance to Theoretical and Practical Knowledge Learned at UMK

• Related to public health, youth wellness, and programme evaluation knowledge gained through coursework.

• Practical exposure to community outreach initiatives and health campaigns, often discussed in youth engagement and health promotion modules.

• Provided experience in reviewing strategic planning documents and contributing constructive feedback.

Issues and Challenges Encountered

• Time constraints during the session when balancing participation and review duties.

Solutions and Resolution Methods

• Managed time efficiently by coordinating with team members and prioritizing tasks accordingly.

• Recorded and prepared content for the official Rakan Muda social media platforms to support programme promotion and documentation.

• Managed participant data for the Rakan Muda Ramadan 2025 programme, including the preparation and mailing of participation certificates.

• Verified participant registration for the Let’s Play Netball programme organised by the Sports Development Division, Department of Youth and Sports (JBSN).

Equipment or Tools Used

• Camera or smartphone for content recording

• Video editing or graphic design software (e.g., Canva, CapCut)

• Excel spreadsheets or data management systems

• Printer and mailing tools for certificate distribution

• Official registration platform for participant verification

Relevance to Theoretical and Practical Knowledge Learned at UMK

• Applied practical skills in media management and digital communication, aligned with promotional strategies discussed in coursework.

• Gained experience in data handling and logistical coordination for programme execution.

• Strengthened understanding of administrative processes and inter-departmental coordination.

Issues and Challenges Encountered

• Minor delays in confirming postal details for certificate delivery.

• Technical issues with formatting social media content.

Solutions and Resolution Methods

• Cross-checked addresses with registration records and contacted participants for confirmation.

• Re-edited content formats to meet platform specifications.

• Listed several new types of merchandise proposed for use in programmes organised by the Youth Development Division (Bahagian Pembangunan Rakan Muda – BPRM) and for branding purposes.

• Carried out office cleaning and organization tasks, including rearranging equipment and materials based on designated spaces to ensure a more orderly and conducive work environment.

Equipment or Tools Used

• Office supplies (catalogues, pricing lists, design samples) for merchandise planning

• Computer/laptop for documentation and item listing

• Cleaning tools (broom, vacuum, cloths)

• Storage boxes, labels, and shelves for organising equipment

Relevance to Theoretical and Practical Knowledge Learned at UMK

• Connected to practical coursework involving event branding, logistics, and youth engagement strategies.

• Reinforced understanding of workspace management and the importance of professional presentation in programme planning and execution.

• Provided hands-on experience in proposing branding strategies and maintaining a productive work environment.

Issues and Challenges Encountered

• Limited storage space for organising existing materials.

• Ensuring the proposed merchandise meets budget and branding requirements.

Solutions and Resolution Methods

• Optimised existing space by categorising and labelling equipment clearly.

• Conducted initial price research and design considerations to ensure feasibility of merchandise proposals.

• Took part in the Yasin Recitation Programme organised by the Youth Development Division (BPRM) as part of a spiritual initiative.

• Participated in the Let’s Play Netball programme by the Sports Development Division (JBSN) to promote a healthy and active lifestyle among youth.

Equipment or Tools Used

• Yasin booklets and event schedule

• Netball equipment and sportswear

• Registration and attendance forms

• Communication tools (e.g., WhatsApp, email)

Relevance to Knowledge Learned at UMK

• Related to the concept of holistic youth development covered in UMK studies.

• Promoted both spiritual and physical well-being, as taught in youth and health development modules.

• Gained hands-on experience in youth engagement activities.

(HARI WESAK)

• Sorted the list of participants for the Rakan Muda Ramadan 2025 Programme based on category, school/institution, and mailing address.

• Ensured accurate preparation for the mailing of participation certificates.

• Carefully reviewed all participant information to avoid errors and ensure correct delivery.

Equipment or Tools Used

• Computer/laptop

• Spreadsheet software (e.g., Excel)

• Participant database and registration forms

• Printer and mailing supplies

Relevance to Knowledge Learned at UMK

• Applied data handling and organisation skills learned in administrative and programme coordination courses.

• Gained experience in managing official documents and preparing them for distribution.

• Improved attention to detail and accuracy, important in youth programme administration.

Issues and Challenges Encountered

• Needed to cross-check data thoroughly to avoid mismatches in participant details.

Solutions and Resolution Methods

• Double-checked data with registration records and confirmed unclear information where necessary.

• Managed and organised the participant list for the Rakan Muda Ramadan 2025 Programme based on category, school/institution, and mailing address.

• Prepared the data to support the mailing process of participation certificates.

• Ensured all participant information was recorded accurately and systematically for smooth document delivery.

Equipment or Tools Used

• Computer/laptop

• Spreadsheet software (e.g., Microsoft Excel or Google Sheets)

• Participant registration forms

• Printer and mailing supplies

Relevance to Knowledge Learned at UMK

• Applied data organisation and documentation skills learned in administrative and programme-related courses.

• Strengthened practical experience in handling participant records for youth-based programmes.

• Reinforced the importance of accuracy and systematic work processes in real-world tasks.

Issues and Challenges Encountered

• None significant; required high attention to detail during data checking.

Solutions and Resolution Methods

• Ensured accuracy by cross-checking with official registration data.

• Joined the National Youth Day Campaign at the lobby of Menara KBS, organised by the Youth Development Division (JBSN), to promote youth roles in national development.

• Took part in the Rakan Muda Turun Kampus programme at IIUM as a secretariat member.

• Handled participant attendance and helped ensure the programme ran smoothly.

Equipment or Tools Used

• Registration forms and attendance lists

• Programme schedule

• Communication tools (e.g., phone, WhatsApp)

• Name tags and event materials

Relevance to Knowledge Learned at UMK

• Related to youth development and event management studies.

• Gained practical experience in organising and managing youth programmes.

• Improved teamwork and communication skills.

Issues and Challenges Encountered

• Managing attendance for a large group of participants.

Solutions and Resolution Methods

• Worked closely with the team and gave clear instructions to participants.

• Did a final check of the Rakan Muda Ramadan 2025 participant list.

• The list was arranged by category, school/institution, and address.

• The review was done to make sure all information was correct before sending out certificates.

Equipment or Tools Used

• Laptop or computer

• Excel or spreadsheet file

• Registration and address records

Relevance to Knowledge Learned at UMK

• Related to data checking and admin work learned in class.

• Helped improve accuracy and attention to detail.

• Gained real experience in preparing documents for mailing.

Issues and Challenges Encountered

• Found a few mistakes in addresses.

Solutions and Resolution Methods

• Fixed the errors by checking the original forms.

• Attended the Monthly Assembly Meeting (Series 4/2025) of the Department of Youth and Sports (JBSN), representing the Youth Development Division (BPRM).

• The meeting aimed to coordinate updates and reports from all divisions.

• Also attended the Working Committee Meeting for the ARPRM Management Workshop with IAF.

• Served as a documentation and reporting committee member, responsible for preparing official documents and recording discussion outcomes.

Equipment or Tools Used

• Meeting agenda and official documents

• Laptop for note-taking and documentation

• Communication platforms (e.g., email, Google Docs)

• Reference materials related to ARPRM

Relevance to Knowledge Learned at UMK

• Related to topics in youth programme management and organisational communication.

• Improved skills in documentation, report writing, and formal meeting procedures.

• Gained real-world experience in representing a division and supporting strategic planning.

Issues and Challenges Encountered

• Managing time between back-to-back meetings.

Solutions and Resolution Methods

• Prepared materials in advance and coordinated closely with team members.

• Assisted in completing tasks related to data collection for the Anugerah Remaja Perdana Rakan Muda (ARPRM).

• Gathered information on relevant agencies from around the world.

• The task aimed to support the preparation of reference documents for better and more comprehensive implementation of the ARPRM programme based on international practices.

Equipment or Tools Used

• Laptop or computer

• Internet and official websites of international agencies

• Document templates and research notes

• Communication tools (e.g., email, Google Docs)

Relevance to Knowledge Learned at UMK

• Related to research and youth development strategies covered in coursework.

• Improved skills in information gathering, data organisation, and reference writing.

• Gained experience in supporting policy planning with international benchmarking.

Issues and Challenges Encountered

• Difficulty finding updated information from some international sources.

Solutions and Resolution Methods

• Used multiple sources and verified information through official websites and reports.

• Attended the Youth Development Division Management Meeting (Series 2/2025).

• The meeting focused on programme implementation, current achievements, and strategic planning for the division.

• Gained exposure to organisational management processes and policy discussions at the division level.

Equipment or Tools Used

• Meeting agenda and official documents

• Laptop or notebook for note-taking

• Presentation materials

• Communication tools (e.g., email, messaging platforms)

Relevance to Knowledge Learned at UMK

• Related to subjects on organisational leadership and strategic planning.

• Provided practical experience in understanding internal management and youth programme development.

• Improved awareness of how policies and plans are made at the division level.

• Prepared and completed requirements for the Komuniti Rakyat Madani (PKRM) 2025 Programme.

• Tasks included document management, preparing promotional materials, and supporting programme logistics.

• Also attended the final meeting for PKRM 2025 to discuss last preparations, task distribution, and on-ground implementation.

Equipment or Tools Used

• Laptop or computer

• Document templates and promotional materials

• Event checklist and planning documents

• Communication tools (e.g., WhatsApp, email)

Relevance to Knowledge Learned at UMK

• Related to event management, community development, and youth engagement modules.

• Strengthened skills in logistics, teamwork, and programme preparation.

• Provided real experience in planning and supporting a large-scale community programme.

Issues and Challenges Encountered

• Tight timeline for final preparations.

Solutions and Resolution Methods

• Worked in a team to divide tasks efficiently and ensure all items were completed on time.

• Travelled to Larkin, Johor Bahru to participate in and assist with the implementation of the Komuniti Rakyat Madani (PKRM) Johor 2025 Programme.

• This was part of an official duty involving direct participation in field-level programme execution.

Equipment or Tools Used

• Travel documents and official assignment letter

• Programme schedule and event materials

• Communication tools (e.g., phone, messaging apps)

Relevance to Knowledge Learned at UMK

• Related to community engagement and fieldwork experience taught in UMK.

• Gained hands-on exposure to managing and supporting community programmes outside the office setting.

• Strengthened adaptability and teamwork in real working environments.

Issues and Challenges Encountered

• Long-distance travel and coordination in a new location.

Solutions and Resolution Methods

• Maintained close communication with the organising team to ensure smooth operations upon arrival.

• Served as the registration committee for the Komuniti Rakyat Madani (PKRM) Johor 2025 Programme held at Rumah Pangsa Awam Larkin, Johor Bahru.

• Responsibilities included welcoming participants, checking attendance, and managing the registration process to ensure the programme started smoothly and in an orderly manner.

Equipment or Tools Used

• Registration forms and attendance lists

• Name tags and participant kits

• Stationery and registration desk materials

• Communication tools (e.g., walkie-talkie, phone)

Relevance to Knowledge Learned at UMK

• Related to event coordination and communication skills learned during studies.

• Improved abilities in handling public engagement and front-line event support.

• Gained experience in managing logistics and participant flow at a live programme.

Issues and Challenges Encountered

• Handling a large number of participants at once during peak registration time.

Solutions and Resolution Methods

• Worked with team members to divide tasks and speed up the registration process efficiently.

• Departed from Komuniti Rakyat Madani (PKRM) Johor 2025 Programme at Rumah Pangsa Awam Larkin, Johor Bahru, after completing duties as part of the event secretariat.

• The return journey marked the completion of field-level programme implementation and the fulfilment of assigned official responsibilities.

Equipment or Tools Used

• Travel documents and official duty record

• Personal belongings and work materials used during the programme

Relevance to Knowledge Learned at UMK

• Reflected practical experience in completing a full cycle of programme management, from preparation to execution and closure.

• Strengthened understanding of end-to-end project involvement in community outreach.

• Prepared requirements for the Anugerah Remaja Perdana Rakan Muda (ARPRM) Management Workshop, organised in collaboration with IAF.

• Tasks included preparing documents, printed materials, participant attendance list, and logistics support to ensure smooth workshop management and execution.

Equipment or Tools Used

• Laptop or computer

• Printer, printed materials, and workshop documents

• Attendance list and registration forms

• Logistics checklist and support items

Relevance to Knowledge Learned at UMK

• Related to event planning, logistics, and documentation skills learned during studies.

• Gained hands-on experience in preparing and managing workshop materials.

• Strengthened understanding of coordination and support roles in programme execution.

Issues and Challenges Encountered

• Managing multiple preparation tasks within a short time frame.

Solutions and Resolution Methods

• Prioritised tasks and worked with the team to complete all preparations on time.

• Served as secretariat for the Anugerah Remaja Perdana Rakan Muda (ARPRM) Management Workshop organised in collaboration with IAF.

• Assigned to the Documentation and Reporting Committee.

• Responsible for preparing the workshop report, collecting data, and recording the programme flow for official ministry reference.

Equipment or Tools Used

• Laptop or computer

• Note-taking tools and report templates

• Camera or phone (for documentation purposes)

• Attendance and data collection forms

Relevance to Knowledge Learned at UMK

• Related to documentation, reporting, and event evaluation skills taught in class.

• Provided real experience in preparing formal reports and handling official documentation.

• Strengthened attention to detail and technical writing skills.

Issues and Challenges Encountered

• Ensuring all key points and data were recorded accurately during the event.

Solutions and Resolution Methods

• Coordinated closely with other committees and referred to the event schedule to ensure complete documentation.

• Served as secretariat for the ARPRM Management Workshop organised in collaboration with IAF.

• Assigned to the Documentation and Reporting Committee.

• Responsible for preparing the official workshop report, collecting relevant data, and recording the programme flow for ministry reference and reporting.

Equipment or Tools Used

• Laptop or computer

• Note-taking materials and report templates

• Camera or mobile phone for documentation

• Attendance forms and data collection sheets

Relevance to Knowledge Learned at UMK

• Related to event reporting, documentation, and data management skills learned in class.

• Strengthened abilities in formal writing, observation, and compiling official reports.

• Provided practical experience in supporting ministry-level programme reporting.

Issues and Challenges Encountered

• Ensuring all details were captured accurately throughout the workshop.

Solutions and Resolution Methods

• Coordinated with other committees and used a structured reporting format to ensure completeness.

• Served as secretariat under the Registration and Event Management Committee for the Monthly Assembly of the Department of Youth and Sports (Series 4/2025) held at Podium B, Menara KBS.

• Responsible for managing guest attendance, coordinating the event itinerary, and ensuring the overall programme ran smoothly according to the set schedule.

Equipment or Tools Used

• Attendance lists and registration forms

• Event schedule and cue cards

• Communication tools (e.g., walkie-talkies, mobile phones)

• Name tags and seating arrangements

Relevance to Knowledge Learned at UMK

• Related to event management, communication, and public relations skills learned during studies.

• Provided hands-on experience in handling official ceremonies and formal events.

• Strengthened skills in time management, coordination, and team collaboration.

Issues and Challenges Encountered

• Managing last-minute changes to the guest list and event flow.

Solutions and Resolution Methods

• Adapted quickly by coordinating with other committees and adjusting the schedule as needed.

• Attended the 2025 Monthly Friendly Assembly of the Ministry of Youth and Sports (KBS) and a briefing session on the KBS Cyber Security Policy, held at the lobby of Menara KBS.

• Assisted in rearranging and cleaning the storage room and office space of the Youth Development Division (BPRM) to create a tidier and more conducive working environment.

Equipment or Tools Used

• Event briefing materials and notepad for notes

• Cleaning tools and storage boxes

• Labelling materials and filing supplies

Relevance to Knowledge Learned at UMK

• Related to organisational behaviour, workplace management, and digital safety awareness discussed in academic modules.

• Gained practical exposure to workplace maintenance and policy briefing sessions.

• Strengthened awareness of digital security and the importance of a clean, efficient work environment.

Issues and Challenges Encountered

• Managing limited space while organising equipment and documents.

Solutions and Resolution Methods

• Categorised and labelled items for better arrangement and space optimisation.

(HARI KEPUTERAAN SERI PADUKA BAGINDA YANG DI-PERTUAN AGONG)(HARI KEPUTERAAN SERI PADUKA BAGINDA YANG DI-PERTUAN AGONG)

• Reviewed all activities conducted throughout the week.

• Completed the daily log report in a more structured and organised manner.

• Received guidance from the supervisor to improve understanding of proper documentation practices in event management and administration.

Equipment or Tools Used

• Laptop or computer

• Daily report template and activity records

• Notes and feedback from supervisor

Relevance to Knowledge Learned at UMK

• Related to administrative procedures and event documentation covered in coursework.

• Improved skills in report writing, reflection, and data organisation.

• Gained better understanding of the role of documentation in professional settings.

Issues and Challenges Encountered

• Minor difficulty recalling all activity details accurately.

Solutions and Resolution Methods

• Referred to personal notes and confirmed with supervisor for clarity.

• Assisted in managing official correspondence for the Youth Development Unit at the Ministry of Youth and Sports.

• Tasks included checking letter details such as reference number, date, and recipient name before forwarding to relevant sections like the Administration and Finance Divisions.

• Made copies of letters, organised them by category, and recorded outgoing letters in the unit’s logbook.

Equipment or Tools Used

• Official letter templates and logbook

• Photocopier and filing tools

• Stationery and document folders

Relevance to Knowledge Learned at UMK

• Related to government administrative procedures taught in class.

• Improved understanding of official correspondence processes in public service.

• Gained experience in documentation, attention to detail, and proper filing methods.

Issues and Challenges Encountered

• Ensuring accuracy in verifying official letter details before distribution.

Solutions and Resolution Methods

• Cross-checked information carefully and followed the supervisor’s guidance.

• Assisted officers with various routine office tasks.

• Tasks included organising documents, updating unit files, photocopying important documents, and preparing reference materials for internal meetings.

• Also helped to tidy and organise the workspace to ensure a cleaner and more orderly environment.

Equipment or Tools Used

• Office files and documents

• Filing cabinet and folders

• Photocopier and stationery

• Meeting reference materials and templates

Relevance to Knowledge Learned at UMK

• Related to administrative management and office organisation taught in class.

• Gained practical experience in daily government office operations.

• Improved understanding of systematic office management and its role in smooth daily operations.

Issues and Challenges Encountered

• Managing a variety of small tasks within limited time.

Solutions and Resolution Methods

• Prioritised tasks and followed instructions from officers to complete all duties efficiently.

• Assisted officers in handling various administrative office tasks.

• Duties included organising documents by category, managing incoming and outgoing mail, and reviewing files that required updates.

• Also helped prepare printed materials and managed office supplies for daily use.

Equipment or Tools Used

• Office files and documents

• Filing system and mail records

• Printer, photocopier, and stationery

• Office inventory checklist

Relevance to Knowledge Learned at UMK

• Related to office administration and records management learned in class.

• Gained practical experience in systematic document handling and administrative support.

• Strengthened understanding of how proper documentation contributes to smooth departmental operations.

Issues and Challenges Encountered

• Needed to ensure all documents were correctly categorised and updated.

Solutions and Resolution Methods

• Followed filing procedures and verified document details with supervisors when needed.

• Helped manage office documents by sorting, separating, and filing them by type and date.

• Printed and distributed documents to the relevant officers.

• Made sure all files were organised properly for easy reference.

Equipment or Tools Used

• Files, folders, and labels

• Printer, photocopier, and stationery

• Filing cabinet

Relevance to Knowledge Learned at UMK

• Related to office administration and document handling learned in class.

• Improved accuracy and understanding of how to manage official records.

• Gained real experience in supporting daily office operations.

Issues and Challenges Encountered

• Needed to file many documents correctly and carefully.

Solutions and Resolution Methods

• Followed proper filing procedures and checked all details before filing.

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• Helped manage office documents by checking, organising, and updating important files based on priority and category.

• Ensured all documents were recorded and stored systematically for easy access and future reference.

• Assisted in preparing documents for meetings and ensured all information was clear and well-organised.

Equipment or Tools Used

• Filing system, folders, and labels

• Computer, printer, and stationery

• Meeting documents and reference materials

Relevance to Knowledge Learned at UMK

• Related to document management and office procedures taught in class.

• Improved skills in accuracy, confidentiality, and file organisation.

• Gained practical experience in supporting administrative work in a professional setting.

Issues and Challenges Encountered

• Needed to maintain accuracy and confidentiality while handling important files.

Solutions and Resolution Methods

• Followed proper procedures and double-checked documents before filing or sharing.

• Assisted in preparing programme requirements for Pavilion Rakan Muda @ Dataran Merdeka, Kuala Lumpur.

• Tasks included preparing basic logistics, checking the requirement checklist, and arranging promotional materials and technical support.

• Helped create media content such as promotional visuals and infographics for digital publication.

• Also supported the participant registration process.

Equipment or Tools Used

• Checklist documents and logistic forms

• Design tools (e.g., Canva, PowerPoint) for visual content

• Registration forms and digital media platforms

• Stationery and promotional materials

Relevance to Knowledge Learned at UMK

• Related to event planning, media design, and teamwork skills learned in class.

• Gained hands-on experience in early-stage planning for a large-scale public programme.

• Strengthened time management and collaboration skills.

Issues and Challenges Encountered

• Handling multiple tasks and tight deadlines during the preparation phase.

Solutions and Resolution Methods

• Divided tasks within the team and prioritised work based on urgency and importance.

• Assisted with logistics for Pavilion Rakan Muda @ Dataran Merdeka, Kuala Lumpur.

• Tasks included lifting and transporting programme items to the event site.

• Items managed included technical equipment, exhibition materials, booth supplies, and participant handouts.

• Helped organise and arrange the equipment at the venue in a safe and orderly manner.

Equipment or Tools Used

• Trolleys or carriers for transporting items

• Event setup checklist

• Booth equipment and display materials

Relevance to Knowledge Learned at UMK

• Related to logistics coordination and event setup procedures.

• Gained real experience in on-site programme preparation.

• Improved teamwork and physical coordination skills.

Issues and Challenges Encountered

• Heavy or bulky items and time constraints during setup.

Solutions and Resolution Methods

• Worked closely with the team to divide tasks and follow a structured setup plan.

• Travelled to Dataran Merdeka as a representative of the activity and exhibitor committee (implementing partner) for the Pavilion Rakan Muda programme.

• Coordinated activity preparations and helped organise the exhibition space for the unit.

• As an exhibitor, ensured that brochures, visual displays, and booth equipment were neatly arranged and ready for public engagement.

Equipment or Tools Used

• Booth setup materials and exhibition banners

• Printed brochures, posters, and visual aids

• Tables, display stands, and participant kits

Relevance to Knowledge Learned at UMK

• Related to event coordination, public communication, and exhibition management.

• Strengthened hands-on skills in fieldwork, booth setup, and professional public interaction.

• Gained exposure to large-scale programme operations and teamwork.

Issues and Challenges Encountered

• Time constraints in preparing the booth before the event opened to the public.

Solutions and Resolution Methods

• Followed a clear setup plan and coordinated with team members to manage time efficiently.

• Served as an activity committee member and exhibitor (implementation partner) for the Pavilion Rakan Muda programme at Dataran Merdeka, Kuala Lumpur.

• Assisted in coordinating on-site activities and managing the exhibition booth.

• Welcomed visitors, explained the Rakan Muda programme, and distributed promotional materials and informational brochures.

• Ensured activities followed the event schedule and worked with other committee members to manage technical and logistical needs at the venue.

Equipment or Tools Used

• Promotional brochures and display materials

• Booth setup tools and signage

• Event schedule and task list

• Technical equipment (e.g., mic, display screen) if applicable

Relevance to Knowledge Learned at UMK

• Related to event execution, public relations, and communication strategies.

• Strengthened event coordination, customer service, and teamwork skills.

• Provided hands-on experience in delivering ministry-level public engagement activities.

Issues and Challenges Encountered

• Managing large crowds while maintaining smooth activity flow.

Solutions and Resolution Methods

• Maintained clear communication with teammates and followed a structured activity schedule.

• Attended the June 2025 Monthly Meeting at the Ministry of Youth and Sports (KBS).

• The meeting was led by Dato’ Ts. Dr. Nagulendran Kangayatkarasu, the Secretary-General of KBS.

• He talked about the ministry’s achievements, future plans, and the importance of good service to the public.

• He also spoke about how youth play an important role in building the country and how KBS helps youth develop skills and leadership.

Equipment or Tools Used

• Meeting agenda and notes

• Audio and video equipment

• Notebook or phone for taking notes

Relevance to Knowledge Learned at UMK

• Learned about leadership and communication in government.

• Understood how information is shared inside the ministry.

• Saw the values of professionalism, teamwork, and accountability in the workplace.

• Attended Islamic New Year (Maal Hijrah) event at Ministry of Youth and Sports.

• Ustaz Harryanto Rizal gave a talk about improving yourself and making positive changes.

• The event helped staff feel more spiritual and connected.

• Also joined a meeting about the Rakan Muda youth programme with staff from different states.

• Talked about how to run the programme, check reports, and solve problems.

• Learned how the ministry and states work together to make the programme successful.

Tools Used

• Notes and meeting papers

• Phone or laptop for communication

What I Learned at UMK

• How to manage youth programmes.

• How teamwork happens between different groups.

• Importance of planning and checking work.

Problems Faced

• Sometimes hard to coordinate between many states.

How Problems Were Solved

• Regular talks and report sharing.

• Helped with office documents by checking, printing, filing, and giving them to the right officers.

• Sorted old files by date and type to make them easier to find.

• Updated digital documents using Microsoft Office.

• Saved files neatly in the office’s internal system.

Tools Used

• Microsoft Office (Word, Excel, etc.)

• Printer, files, and folders

• Computer and office storage system

What I Learned at UMK

• How to manage documents well.

• The importance of being organised and careful in work.

• Skills for smooth daily office tasks.

Problems Faced

• Making sure everything is in the right order.

How Problems Were Solved

• Sorted files step by step and double-checked.

• Helped organise a farewell event for industrial training students at the Youth Development Division.

• Made a checklist, arranged the venue, and shared tasks with officers and other trainees.

• Made sure food, drinks, and souvenirs were enough and ready for the event.

• Completed office tasks like updating documents, copying forms, and managing allowance claims for trainees.

Tools Used

• Checklist, forms, and documents

• Food and drink supplies

• Computer and printer

What I Learned at UMK

• How to organise events well.

• How to manage office work and trainee welfare procedures.

• Teamwork and careful planning are important.

Problems Faced

• Ensuring everything was prepared on time.

How Problems Were Solved

• Good teamwork and clear task division.

(AWAL MUHARRAM)

• Helped pack and organise logistics after the Pavilion Rakan Muda programme at Dataran Merdeka, Kuala Lumpur.

• Tasks included collecting, arranging, and storing equipment and exhibition items.

• Repacked flyers, stored technical tools in original boxes, and moved items to the storage area using the inventory list.

Equipment or Tools Used

• Storage boxes, tape, and labels

• Inventory checklist

• Promotional and technical items

Relevance to Knowledge Learned at UMK

• Related to post-event management and teamwork.

• Learned the importance of organising and storing items properly.

• Gained experience in handling equipment and following storage procedures.

Issues and Challenges Encountered

• Needed to make sure no items were missing or damaged.

Solutions and Resolution Methods

• Used a checklist and worked together with the team to complete packing correctly.

• Assisted officers in coordinating fund applications for Rakan Muda programmes.

• Tasks included checking application documents, reviewing budgets, and verifying basic approval requirements set by the ministry.

• Helped organise and update application records by programme category and prepared supporting documents for internal review and approval.

Equipment or Tools Used

• Application forms and budget templates

• Ministry guidelines and checklists

• Computer, printer, and filing tools

Relevance to Knowledge Learned at UMK

• Related to administrative procedures and public fund management.

• Gained knowledge of how government funding applications are processed.

• Improved attention to detail in reviewing objectives, cost estimates, and fund justifications.

Issues and Challenges Encountered

• Ensuring accuracy and completeness of each application.

Solutions and Resolution Methods

• Followed ministry guidelines and double-checked documents before submission.

• Assisted in preparing for the Rakan Muda Turun Kampus programme at UiTM Puncak Alam.

• Tasks included organising logistics, checking promotional materials, and preparing exhibition equipment and interactive activity tools.

• Prepared a checklist, arranged brochures, and ensured technical items and souvenirs were in good condition before transport.

• Helped coordinate tasks with officers and team members to ensure smooth preparation.

Equipment or Tools Used

• Checklist, brochures, and promotional materials

• Technical equipment and souvenir items

• Storage boxes and packing materials

Relevance to Knowledge Learned at UMK

• Related to event planning, logistics, and teamwork skills learned in class.

• Gained hands-on experience in programme preparation at higher education institutions.

• Learned the importance of attention to detail in ensuring smooth event execution.

Issues and Challenges Encountered

• Ensuring all materials were complete and in good condition before the event.

Solutions and Resolution Methods

• Followed the checklist closely and worked as a team to check all items thoroughly.

• Served as a committee member for guest invitation, registration, and event management for the Rakan Muda Turun Kampus programme at UiTM Puncak Alam.

• Responsibilities included coordinating the guest list, managing participant attendance, and ensuring the programme ran smoothly according to the planned schedule.

• Assisted in setting up the registration table, arranging participant kits, and providing basic information to attendees.

• Helped coordinate activities during the programme, including guiding speakers and VIP guests.

Equipment or Tools Used

• Guest list and attendance forms

• Registration kits and participant materials

• Event schedule and briefing notes

Relevance to Knowledge Learned at UMK

• Related to event coordination, communication, and protocol management.

• Gained experience in handling registration, managing programme flow, and supporting institutional events.

• Strengthened skills in teamwork, public interaction, and professional event execution.

Issues and Challenges Encountered

• Managing time and multitasking during guest arrival and activity coordination.

Solutions and Resolution Methods

• Worked closely with team members and followed the event flow strictly to stay organised.

• Participated in the Monthly Yasin Recitation Ceremony organised by the Youth Development Division (BPRM) as a spiritual and bonding programme.

• The activity provided a space for spiritual reflection and helped strengthen relationships among officers and interns in a peaceful setting.

• Also assisted officers with office tasks such as organising files, printing and copying important documents, and arranging work materials in an orderly manner.

Equipment or Tools Used

• Religious texts and programme materials

• Files, folders, and stationery

• Printer, photocopier, and filing tools

Relevance to Knowledge Learned at UMK

• Related to personal development, workplace ethics, and office management.

• Balanced exposure to both spiritual well-being and practical administrative work.

• Improved understanding of teamwork, respect, and organisation in a professional setting.

Issues and Challenges Encountered

• Managing time between spiritual activities and administrative duties.

Solutions and Resolution Methods

• Prioritised tasks and followed the schedule planned by the supervisor.

• Prepared allowance claims for industrial training students by checking forms and organising supporting documents like placement letters and attendance records.

• Made sure all information was complete and followed administration rules.

• Prepared materials for student field studies, such as checklists, questionnaires, and reference documents.

• Attended the ASEAN Youth Volunteer 2025 (AYV 2025) meeting, held during Malaysia’s ASEAN chairmanship.

• The meeting discussed youth involvement, programme implementation, and Malaysia’s role in the regional volunteer programme.

Tools Used

• Claim forms and official letters

• Checklists and questionnaires

• Meeting agenda and notes

What I Learned at UMK

• How to manage administrative tasks carefully.

• Importance of preparing materials for fieldwork.

• Gained knowledge about international cooperation and youth programmes.

Problems Faced

• Keeping all documents accurate and complete.

How Problems Were Solved

• Double-checked all forms and worked closely with supervisors.

• Checked student allowance claim forms to make sure all information was complete and correct.

• Verified supporting documents like bank statements, attendance records, and supervisor confirmation letters.

• Organised each claim carefully before sending them to the finance unit.

• Followed set procedures and deadlines from management.

• Ensured smooth payment process by avoiding errors or missing documents.

Tools Used

• Claim forms and supporting documents

• Filing system and checklists

What I Learned at UMK

• Importance of accuracy in handling financial claims.

• How to follow procedures and meet deadlines.

• The role of good document management in smooth operations.

Problems Faced

• Risk of delays or rejection due to incomplete forms.

How Problems Were Solved

• Careful checking and organising of documents before submission.

• Helped with the event Expert on Nation Building and Youth Policy between Malaysia and Turkiye.

• Prepared logistics and technical needs during the program.

• Welcomed the Turkiye delegation and arranged the meeting room.

• Distributed official materials to participants.

• Managed attendance and documentation.

• Supported the secretariat to make sure the event ran on time and followed protocols.

Tools Used

• Event checklist and materials

• Computer and printer

• Meeting room setup

What I Learned at UMK

• How to manage international events.

• Importance of teamwork and attention to detail.

• Following protocols in official programs.

Problems Faced

• Managing timing and coordination with foreign delegates.

How Problems Were Solved

• Careful planning and good communication.

• Prepared final field study report for industrial training assessment.

• Organized information from collected data, including background, objectives, methods, findings, and suggestions.

• Made sure the report followed university and industry guidelines.

• Sent the report to the industry supervisor for review and approval.

Tools Used

• Computer and word processing software

• Data collected from field study

What I Learned at UMK

• How to write formal reports.

• Importance of following guidelines.

• How to present findings clearly.

Problems Faced

• Making sure all data was accurate and complete.

How Problems Were Solved

• Careful checking and revising before submission.

• Completed field study report based on data collection, observation, and tasks during industrial training.

• Organized report content: study objectives, organization background, methods, data analysis, and improvement suggestions.

• Made sure report format followed university and industry rules.

• Submitted report to industry supervisor for review and feedback before sending to HR.

Tools Used

• Computer and word processor

• Data and notes from training

What I Learned at UMK

• How to write a clear and structured report.

• Importance of following guidelines.

• How to analyze data and give suggestions.

Problems Faced

• Ensuring all information was accurate and complete.

How Problems Were Solved

• Careful review and editing before submission.

• Completed final industrial training report following university guidelines.

• Prepared detailed report including organization background, job scope, experience, and self-reflection on achievements and learning.

• Made sure all information was well-organized and formatted correctly.

• Submitted the report to the industry supervisor for review before sending to the university for final assessment.

Tools Used

• Computer and word processor

• Notes and records from training

What I Learned at UMK

• How to write detailed and reflective reports.

• Importance of following proper format and guidelines.

• How to evaluate personal growth during training.

Problems Faced

• Organizing all information clearly.

How Problems Were Solved

• Careful planning and editing.

• Completed final industrial training report as official evaluation document.

• Covered overall experience, tasks done, and achievements during training.

• Organized content following university format.

• Submitted report to supervisor for review and approval.

Tools Used

• Computer and word processing software

• Training records and notes

What I Learned at UMK

• How to summarize training experience clearly.

• Importance of following report format.

• How to prepare official documents for assessment.

Problems Faced

• Making sure all important details were included.

How Problems Were Solved

• Careful review and checking before submission.

• Completed final industrial training report including information about the organization, job duties, and skills developed.

• Reviewed the report carefully to reduce errors.

• Submitted the report to the supervisor for checking.

Tools Used

• Computer and word processor

• Notes from training

What I Learned at UMK

• How to describe job tasks and skills clearly.

• Importance of proofreading to avoid mistakes.

Problems Faced

• Finding and fixing errors in the report.

How Problems Were Solved

• Careful review and editing before submission.